Project Specifications

2026 Curb Replacement Project Town of Madison, Connecticut

September 17, 2026

Article

1. Project Identification

2. Intent of Project Specifications and Scope of Work

3. Bid Submission and Schedule

4. Conditions of the Work

5. Receipt and Opening of Bids

6. Effective Time Period of Bids

7. Withdrawal of Bids

8. Rejection of Bids

9. Errors in Bids

10. Approximate Quantities

11. Qualifications of Bidders

12. Taxes

13. Indemnification

14. Insurance

15. Award of Contract

16. Compliance with Laws, Regulations, Codes and Ordinances

17. Non-Discrimination and Equal Employment Opportunity

18. Contractor’s Hours of Operation

Attachment: A Bid Proposal Form

Attachment: B List of Project References

Attachment: C Curb Replacement List

1. Project Identification

Project Name: 2026 Curb Replacement Project

Project Locations: Various Town Roads Madison, Connecticut

Owner: Town of Madison, Connecticut

Address: Office of the First Selectwoman Town Offices Building 8 Campus Drive Madison, Connecticut 06443

2. Intent of Project Specifications and Scope of Work

A. Intent of Project Specifications

The Town of Madison is seeking qualified bidders to replace bituminous concrete curb that is missing or damaged by winter snow removal operations, backfill the new curb and restore the grass shoulder in accordance with the Scope of Work. The attached Curb Replacement List provides the approximate locations and lengths for curb replacement.

The contractor will provide all labor, equipment, traffic control and materials to complete the Work. The contractor will haul the bituminous curb mix from the Town’s pavement supplier, Tilcon Connecticut, Inc. and will provide copies of the Tilcon product tickets, that reference this project. The town will pay the Tilcon invoices for bituminous curb mix used on this project after receiving the product tickets and invoices.

B. Scope of Work

The new curb limits will be marked with white paint by the Department of Public Works prior to the start of Work. The contractor will saw cut the existing curb at the limits and will prepare the area for receiving new curb. Preparation includes; exposing the asphalt road surface where the curb is to be replaced, removing soil and damaged curb pieces and sweeping clean/applying tack coat to all surfaces where new curb is to be placed. Curb will be placed at the same location where damaged curb was removed and in line with the adjoining curb so that the existing road width is unchanged. Curb sections to be installed that exceed 15-feet in length shall be formed using an asphalt curb machine and mold that closely matches the adjoining curb. Bituminous concrete shall not be installed in rainy or wet conditions.

All soil and curb waste materials shall be removed and disposed of by the contractor. Disposal of waste material at the town’s Brush & Leaf facility is not allowed.

Prepare the subgrade for topsoil placement after the bituminous curb is installed, cools and becomes firm. Subgrade preparation includes; removing large rocks (over 2-inches), roots and curb remnants, raking and compacting the disturbed soil behind the curb to provide a suitable surface for topsoil placement. Where the depth of prepared subgrade below the top of curb exceeds 6 inches, backfill and compact the lower portion with suitable subgrade soil.

Place topsoil over the prepared subgrade behind the curb. The topsoil shall be fertile natural sandy loam free of stones (over 0.5 inches), lumps, roots, sticks, weeds and subsoil. It must contain a minimum of 4% to 10% organic matter and maintain a pH range between 6.0 and 7.5.

Hand tamp or lightly roll the topsoil to prevent excessive settling. Rake and smooth the topsoil to seamlessly match the top elevation of the new curb and blend evenly to the existing ground. The final topsoil layer after settlement shall have a minimum 4” to 6” depth.

After topsoil is placed, apply grass seed mix approved by the town at a rate of 4 to 6 pounds per 1,000 square feet of prepared topsoil and lightly rake. Apply a thin layer of straw mulch after seeding to achieve a 75% coverage.

3. Bid Submission and Schedule

The Town of Madison reserves the right to waive any informalities, irregularities or defects in Bids, to reject any or all Bids, and to accept a Bid that in its sole discretion is in the best interest of the Town of Madison.

All Bids must be made on the Bid Proposal Form included in these Project Specifications and signed by the Bidder. All prices requested in the Bid Proposal Form must be filled in, either hand written in ink or type written, in both words and in figures. Changes or revisions to the hand written or typed written prices must be explained or noted over the signature of the Bidder.

Payment will be made based on that actual quantities measured in the field at the unit prices provided on the Bid Proposal Form.

All bids are due on or before 12:00 PM on October 5, 2026. Bids submitted late or via oral, telephone, email or facsimile will not be considered or accepted.

Bids must be clearly marked “2026 Curb Replacement Project” and addressed to:

Town of Madison Office of the First Selectwoman 8 Campus Drive Madison, CT 06443

The Town will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Each Bidder is responsible for submission of their bid. Additional time will not be granted to a single Bidder; however, additional time may be granted to all Bidders when and if the Town determines that circumstance warrants it.

The Bid Award is expected by October 13, 2026 and the Project schedule requires the Work to be substantially complete by November 6, 2026.

4. Conditions of the Work Each Bidder is expected to examine the site of the Work and based on the bidder’s own inspections and interpretations decide for themselves the character of the materials to be encountered and other conditions affecting the Work.

5. Receipt and Opening of Bids Bids for the Project will be received by the Town of Madison until the date and time, and at the place indicated in the Invitation to Bid.

6. Effective Time Period of Bids All Bids shall remain in effect and open for acceptance by the Town of Madison for a period of sixty (60) days after the date fixed for the opening of Bids indicated in the Invitation to Bid.

7. Withdrawal of Bids Bids may be withdrawn by request of the Bidder, by written authorization only, received by the Town of Madison prior to the time indicated for opening of Bids. Bids withdrawn in accordance with the foregoing conditions shall be returned to the Bidder.

8. Rejection in Bids The Town of Madison reserves the right to reject any or all Bids, should this be deemed, in its sole discretion, to be in the best interest of the Town to do so. Bids not prepared and submitted in accordance with the provisions of the Project Specifications, and Bids which are incomplete, conditional or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, may be rejected as informal.

9. Errors in Bids In the event of a discrepancy between any prices written in words and written in figures, prices written in words shall govern.

10. Approximate Quantities Bidders must satisfy themselves by examination of the Project Specifications and the site of the Work and form their own judgment of the quantities of the Work to be completed and make their Bids accordingly, it being understood that the Contractor will be paid only for the actual measured quantity of each item of Work completed, at the price indicated in the Bid.

11. Qualifications of Bidders Bidders shall be experienced in the kind of Work to be performed, shall have the necessary equipment therefore, and shall possess sufficient capital to properly execute the Work within the time allowed. Bids received from Bidders who have previously failed to complete Work within the time required, or who have previously performed similar Work in an unsatisfactory manner, may be rejected. A Bid may be rejected if a Bidder cannot show that he has the necessary ability, plant and equipment to commence the Work at the time prescribed and thereafter to prosecute and complete the Work at the rate or within the time specified. A Bid may be rejected if Bidder is already obligated for the performance of other Work which would delay the commencement, prosecution or completion of the Work required under the Contract. Submit references for similar projects on Attachment B.

12. Taxes The Contractor is advised that, in accordance with the provisions of Connecticut Special Act No.

77-98 as amended by Special Act No. 78-24, Special Act No. 84-46, Special Act No. 99-12 and Connecticut Public Act No. 02-85, and Section 12-412(a) of the Connecticut General Statutes, sales of tangible personal property and services to the Owner are not subject to the Connecticut sales and use tax. Accordingly, such tax shall not be included in the Bid.

The Contractor is also advised that provisions of Connecticut House Bill No. 5021 and Public Act No. 78-322, mandate an exemption from tax in the purchases of motor fuel for the purpose of performing contractual services for a political subdivision of the State. Accordingly, such tax shall not be included in the Bid.

The Contractor is also advised that the Owner is exempt from Federal excise taxes on all materials to be permanently incorporated into the Work.

The Contractor is further advised that Connecticut Public Act No. 03-147, as amended, puts certain responsibilities on parties that enter into agreements with non-resident Contractors. Any Bidder which is a “non-resident contractor” as that term is defined in Public Act No. 03-147 shall be required to file a Bond with the Connecticut Department of Revenue Services to ensure compliance with the act.

Each Bidder and the Contractor shall thoroughly familiarize himself with all laws, ordinances, regulations and rules requiring the payment of taxes, and each Bidder and the Contractor are responsible for checking with the State of Connecticut on items that may or may not be exempt and the steps which should be taken to obtain such exemption.

Each Bidder and the Contractor shall consult with his own counsel with respect to the applicability of all taxes.

Appropriate exemption certificate(s) will be furnished to the Contractor by the Town of Madison upon request.

13. Indemnification To the fullest extent permitted by laws and regulations, the contractor agrees to indemnify, defend and hold harmless, the Town of Madison and its agents, servant, representatives and employees from and against any and all claims, liabilities, damages, losses, costs, expenses (including attorney’s fees), judgements, subrogation’s, or other damages arising directly or indirectly, in connection with any injuries, losses, costs, expenses, or damages received or sustained by the contractor, or his agents or any person, in connection with the scope of work authorized under these Project Specifications or by reason of any act or omission of the contractor.

14. Insurance The Contractor to whom the Contract is awarded shall procure and maintain at his own expense, insurance of the types and in the amounts as set forth herein. Certificates of Insurance satisfactory to the Town of Madison shall be provided to the Town and shall name the Town of Madison as an additional insured party.

A. Liability Insurance The Contractor shall procure and maintain at his own expense, comprehensive general liability insurance, comprehensive automobile liability insurance and comprehensive catastrophe liability insurance. All insurance shall be carried with insurers authorized to do business in the State of Connecticut and evidence of insurance, with adequate limits of liability, shall be furnished to the Town of Madison. Such evidence shall be in the form of a formal Certificate of Insurance properly executed by a licensed representative of the participating insurers and must contain a clause granting at least thirty (30) days prior written notice to the Town of Madison of intent to affect cancellation, non-renewal, or other material change which may have an adverse effect on the policies of insurance referred to in the certificate. The interests of the Town of Madison must be added to the aforementioned liability policies of insurance as an additional insured.

Minimum Coverage and Limits of Liability Required:

For comprehensive general liability insurance, comprehensive automobile liability insurance and comprehensive catastrophe liability insurance, the combined single limit of liability as respects bodily injury, personal injury and property damage liability shall be as follows:

Comprehensive General Liability Each Occurrence Aggregate

$1,000,000 $2,000,000

Comprehensive Automobile Liability Any One Accident

$1,000,000

Comprehensive Catastrophe Liability Each Occurrence Aggregate

$3,000,000 $3,000,000

B. Worker's Compensation Insurance The Contractor shall procure and maintain at his own expense, worker's compensation insurance as required by the appropriate worker's compensation law or act. The policy shall be written in accordance with the statutory provisions of the State of Connecticut, and shall include a broad form "all states" endorsement in the event the operations require any interstate involvement as respects employers-employee relationship.

C. Builder’s Risk Insurance The Contractor will not be required to provide builder’s risk insurance.

D. Additional Requirements The Contractor must require that all Subcontractors, agents and assigns procure and maintain insurance protection comparable to that required of the Contractor. The Contractor shall not commence Work under the Contract until all insurance required has been procured and approved by the Town of Madison, nor shall the Contractor allow any of its Subcontractors to commence Work until comparable insurance has been procured and approved by the Town of Madison.

The Contractor shall, at its own expense, assume all responsibility for equipment and other property to be installed until such equipment or other property is approved and accepted by the Town of Madison. The Contractor shall also assume full responsibility for his and his employees own tools and equipment as well as for those tools and equipment of his Subcontractors and their employees.

15. Award of Contract Subject to the rights hereinafter reserved, the Contract for the Work will be awarded within ten

(10) successive calendar days after the bid due date, unless the Town of Madison requests, and the Bidder agrees, to an extension of the period for award stated herein.

16. Compliance with Laws, Regulations, Codes and Ordinances The Bidder’s attention is directed to the fact that all applicable federal, state and local laws, regulations, codes and ordinances of all authorities having jurisdiction over the Work shall apply to the Contract and are deemed to be included in the Project Specifications.

17. Non-discrimination and Equal Employment Opportunity The Project Specifications provide that the Contractor and his subcontractors shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, age, sexual orientation, marital status or physical disability. The successful Bidder shall comply with all applicable federal and state laws regarding non-discrimination.

18. Contractor’s Hours of Operation The Contractor shall limit the hours of operations to Monday through Friday between the hours of 7:00 a.m. and 5:00 p.m.

Attachment A

BID PROPOSAL FORM

2026 Curb Replacement Project Town of Madison, Connecticut

By submission of this Bid, Bidder declares that before making this Bid, Bidder carefully examined the form of the Bid and the Scope of Work to be performed and fully understands the meaning of the same, and that the Bid was based on Bidder’s own examination of the location where the Work is to be done and own judgment as to the character of the materials to be found and the difficulties that may arise in the construction of the Work, and that the Bidder will make no claims on account of any misunderstanding or misconceptions of the nature, character or amount of Work to be done.

Bidder agrees to perform all the Work, including all incidental labor, materials, equipment, tools, temporary facilities and controls and all else necessary for the satisfactory completion of the Work, in full compliance with the Project Specifications, within the time set forth therein, for the following unit prices stated below:

Item 1 - Bituminous Concrete Curb price per linear foot: $___________ (In Figures)

Dollars (In Words)

Item 2 – Backfill Curb and Restore Grass Shoulder price per square yard: $____________ (In Figures)

Dollars (In Words)

Submitted By:

Name (printed):________________________ Title:___________________________

Signature:_____________________________ Date:___________________________

Company Name:_______________________________

(Company Address)

(Business Telephone Number)

(Business E-Mail)

Attachment B

List of Project References

Name of Customer:

Name & Phone# of Contact Person:

Location of Project:

Brief Project Description:

Attachment C Curb Replacement List

Task Street Feet 6868 68 Carmel Ct 47 6968 48 Dairy Hill Rd 5 7229 12 Thames Way 7 7231 33 Matteo Ct 17 7276 63 Sterling Park 32 7288 22 Little Hollow Rd 20 7291 44 Sperry Rd 17 7302 81 Edingburgh Ln 51 7306 61 High Hill Circle 7 7313 65 Garnet Park Rd 72 7420 97 Kachina Way 20 7598 37 Kimberly Ln 70 7601 43 Canady Ln 10 7621 20 Todds Mill Circle 20 7622 20 Copse Hill Tr 5 7803 25 Dorset Ln 143 7843 21 Copse Hill Tr 25 7857 198 Country Way 17 7862 31 Samantha Ln 13 7885 29 High Field Ln 14 7886 145 Bradley Corners Rd 77 7894 Kelsey Springs Dr 43 8585 811 Green Hill Rd 57 8708 3 Nathans Ln 20 8711 44 Sperry Rd 17 8720 122 Windsor Ct 22

Curbing