GULF COAST WATER AUTHORITY TABLE OF

PROJECT MANUAL CONTENTS

00 01 10-1 GULF COAST WATER AUTHORITY Revised: 05-July-2023

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

DOCUMENT TITLE SECTION

Project Manual Cover ....................................................................................... 00 01 01 Table of Contents ............................................................................................. 00 01 10 Invitation to Bidders .......................................................................................... 00 11 16 Instructions To Bidders ..................................................................................... 00 21 13 Pre-Bid Conference .......................................................................................... 00 25 13 Unit Price Bid Form .......................................................................................... 00 41 43 Bid Bond ........................................................................................................... 00 43 13 Texas Ethics Commission Form 1295 .............................................................. 00 45 19 Texas Workers’ Compensation ......................................................................... 00 45 26 Vendor Compliance to Texas State Law .......................................................... 00 45 55 Contractor Compliance to Texas Sales Tax ..................................................... 00 45 57 Texas Ethics Commission Form Information .................................................... 00 45 63 Texas Ethics Commission Conflict of Interest Questionnaire ........................... 00 45 64 Post-Bid Procedures ......................................................................................... 00 51 13 Agreement for Contracting Services ................................................................. 00 52 43 Performance Bond ....................................................................................... 00 61 13.13 Payment Bond ............................................................................................. 00 61 13.16 One-Year Maintenance Bond ........................................................................... 00 61 19 Affidavit of Insurance ........................................................................................ 00 62 15 General Conditions ........................................................................................... 00 72 00 Insurance Requirements .................................................................................. 00 73 16 Construction Storm Preparation Policy ............................................................. 00 73 18 Environmental, Health, and Safety Requirements ............................................ 00 73 19 Hazardous Communication Program Requirement Agreement ........................ 00 73 20 Homeland Security Policy ................................................................................. 00 73 21

DIVISION 01 – GENERAL REQUIREMENTS

Summary of Work ............................................................................................. 01 11 00 Work Restrictions ............................................................................................. 01 14 00 Site Restoration ................................................................................................ 01 14 41 Measurement and Payment .............................................................................. 01 22 13 Change Order Procedures................................................................................ 01 26 55 Payment Procedures ........................................................................................ 01 29 00 Project Management and Coordination ............................................................ 01 31 00 Observation of Construction ............................................................................. 01 32 29 Submittal Procedures ....................................................................................... 01 33 00

GULF COAST WATER AUTHORITY TABLE OF

PROJECT MANUAL CONTENTS

00 01 10-2 GULF COAST WATER AUTHORITY Revised: 05-July-2023

Environmental, Health, and Safety Requirements ............................................ 01 35 29 Quality Control Testing Procedures .................................................................. 01 45 43 Mobilization ....................................................................................................... 01 71 13 Field Surveying ............................................................................................ 01 71 23.16

TECHNICAL SPECIFICATIONS:

DIVISION 31 – EARTHWORK

Clearing and Grubbing ..................................................................................... 31 11 00 Excavation, Backfilling, Compacting, and Final Grading .................................. 31 22 30

END OF SECTION

GULF COAST WATER AUTHORITY INVITATION TO

PROCUREMENT AND CONTRACTING BIDDERS

00 11 16-1

GULF COAST WATER AUTHORITY Revised: 30-Jul-2026

DOCUMENT 00 11 16

INVITATION TO BIDDERS

Notice is hereby given that Sealed Bids will be received electronically via the CivCast Website (www.civcast.com) until 2:00 PM, Thursday, September 3rd, 2026, and then publicly opened and read for furnishing all labor, material, and equipment and performing all work required for the construction of “Sediment Basin No. 2 Sludge Removal."

Bids will be unsealed (electronically opened) as provided above and will be publicly read.

The bid opening will be broadcast live via Teams. The correct meeting and call in information for the bid opening is:

Microsoft Teams Meeting Join on your computer, mobile app or room device

Meeting ID: 277 666 669 147 Password: D7LZ3LE7

Or Dial in by phone (audio only)

+1 872-242-9941 Phone conference ID: 413 338 653#

Non-Mandatory Pre-Bid Meeting and site visit will be conducted at 10:00 AM on Wednesday, August 19th, 2026, at the Thomas S Mackey Water Treatment Plant, 4001 5th Ave N, Texas City, Texas 77591 in accordance with Document 00 21 13 – Instructions to Bidders.

All Bids require a cashier's or certified check drawn on a state or local bank in the amount of five percent (5%) of the total maximum bid price, and payable without recourse to the Gulf Coast Water Authority, Texas City, Texas, or a Bid Bond in the same amount from a reliable surety company authorized to do business in the State of Texas, as a guarantee that the Bidder will enter into a Contract. Cashier/certified check must be received prior to the deadline for bid submittal. Failure to submit by the deadline will result in the bid being rejected. The Notice of Award of Contract shall be given by the GCWA within ninety

(90) days following the opening of bids and bids shall remain valid for ninety (90) days.

Bid security shall be returned to the respective Bidders within thirty (30) days after bids are opened, except checks or bonds which the GCWA elects to hold until the successful Bidder has executed the Contract. Thereafter, all the remaining securities, including the security of the successful Bidder, shall be returned within ninety (90) days following the opening of bids.

The successful bidder must furnish a Performance Bond and a Payment Bond in the amount of one hundred percent (100%) of the Contract Price and upon the forms which

00 11 16-2 are attached hereto. A Payment Bond shall be furnished for any contract in excess of Twenty-Five Thousand Dollars ($25,000) and a Performance Bond shall be furnished for contracts in excess of One Hundred Thousand Dollars ($100,000), and each shall be furnished within five (5) days after receipt of the Contract Documents. Payment and Performance Bonds shall be issued from sureties with a minimum "A-" rating from Best's Key Rating Guide and who are licensed by the Texas Department of Insurance to do business in the State of Texas and to issue said bonds. The bonds must be signed by an authorized representative of the surety, who is licensed by the State Board of Insurance.

Project Plans, Technical Specifications and Bid Documents may be secured online from the GCWA’s website at the following address: www.civcast.com.

This Contract is issued by an organization which qualifies for exemption pursuant to the provisions of Section 151.309 of the Texas Limited Sales, Excise and Use Tax Act as codified in Chapter 151 of the Texas Tax Code. Because of Amendments to Section

151.311 of the Tax Code made by Section 14.07 of Chapter 5 (House Bill No. 11), 72nd Leg., 1st C.S., Acts 1991 at 188, in order for non-consumable materials and equipment to qualify for resale to the GCWA and be exempt from sales tax, the contract and bids must comply with the following requirements:

A. The bid and contract must separately identify:

1. the charges for non-consumable materials and equipment that are permanently incorporated into the project and

2. charges for skill, labor and consumable materials, tools and equipment that are permanently incorporated into the project.

Bidders are required to have a sales tax permit issued by the Comptroller of the State of Texas in order to qualify under separated contract procedure.

B. The GCWA will issue to the Contractor a specific exemption certificate for this Contract in order that he does not have to pay taxes on qualifying materials, equipment or other tangible personal property purchased for and permanently incorporated into GCWA realty in performing this Contract.

The Contractor performing this contract must issue to his suppliers an exemption certificate complying with all applicable State Comptroller’s rulings, along with a copy of the certificate issued to him by the GCWA.

C. Total Stipulate Price contract, in which the above charges are not separated, do not qualify for sales tax and use exemption.

Attention is directed to the liquidated damages provision of this Contract (as specified in the General Conditions) and the fact that rainy weather shall constitute justification for

00 11 16-3 any delay in the time for completion only under certain conditions (as specified in the General Conditions).

GCWA reserves the right to reject any bid and to waive informalities in the bids. In case of ambiguity or lack of clearness in stating the prices in any bid, the GCWA reserves the right to consider the most advantageous construction thereof, or to reject the bid. The award shall be made to the lowest and best responsive Bidder submitting the best value for the Gulf Coast Water Authority.

GCWA shall, after review and approval of the Board of Directors, enter into Contract negotiations with the apparent lowest and best responsive Bidder using GCWA Contracts and Documents contained in the Specification Books. Bidder shall not send their own Contract Documents or in any way alter, change or amended the GCWA’s Contract Documents.

Gulf Coast Water Authority

END OF DOCUMENT

GULF COAST WATER AUTHORITY INSTRUCTIONS

PROCUREMENT AND CONTRACTING TO BIDDERS

00 21 13.1-1 Gulf Coast Water Authority Revised: 30-Jul-2026

DOCUMENT 00 21 13.1

INSTRUCTIONS TO BIDDERS

PART I: LEGAL AUTHORITY

The work is being solicited under this Document is issued pursuant to Texas Water Code Chapter 49 and the legal authority selected below:

1.1 Competitive Bidding Method pursuant to Texas Government Code §§

2269.101 – 106.

1.2 Other (Specify): ______________________.

PART II: RELATED DOCUMENTS

2.1 Document 00 11 16 – Invitation to Bidders.

2.2 Document 00 22 13 – Supplemental Instructions.

2.3 Document 00 23 00 – Procurement Definitions.

2.4 Document 00 25 13 – Pre-Bid Conference.

2.5 Document 00 41 43 – Unit Price Bid Form.

2.6 Document 00 51 13 – Post-Bid Procedures.

2.7 Document 00 52 43 – Agreement for Contracting Services.

2.8 Document 00 72 00 – General Conditions.

PART III: COPIES OF BIDDING DOCUMENTS

3.1 Complete sets of the Project Manual, Plans, and Bidding Documents can be viewed and downloaded at the Gulf Coast Water Authority’s Plan Room at the following link:

https://www.civcast.com/

3.2 Complete sets of Bidding Documents shall be used in preparing Bids; the

Authority shall not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

00 21 13.1-2

3.3 The Authority in making copies of Bidding Documents available does so only for the purpose of obtaining Bids on the Scope of Work and does not confer a license or grant permission for any other use.

PART IV: QUALIFICATION OF BIDDER

To demonstrate qualifications to perform the Work, each Bidder must submit to the Authority written evidence of the types of insurance and other data as set forth in the Supplementary Conditions. Each Bid shall contain evidence of Bidder's qualification to do business in the State of Texas or covenant to obtain such qualification prior to award of the Contract.

PART V: DISQUALIFICATION OF BIDDER

The Authority may disqualify a Bid if the bidder:

• Improperly or illegibly completes the bid form

• fails to sign or improperly signs the bid form

• improperly submits the bid

• omits any part of the required documentation or line items for the bid.

PART VI: EXAMINATION OF CONTRACT DOCUMENTS AND SITE

6.1 Before submitting a Bid, each Bidder shall:

A. Examine the Contract Documents and Drawings thoroughly.

B. Visit the site to familiarize themselves with local conditions that may in any manner affect cost, progress, or performance of the Work.

C. Familiarize themselves with federal, state, and local laws, ordinances, rules and regulations that may in any manner affect cost, progress, or performance of the Work.

D. Study and carefully correlate Bidder's observations with the Contract

E. Perform Constructability Review. If no ambiguities are brought to attention before or at Non-Mandatory Pre-Bid meeting, Authority shall assume there are none and project is deemed Constructible as designed.

F. Bidder shall observe all limitations of access to occupied or restricted sites as stated in Document 00 22 13 – Supplemental Instructions to Bidders.

00 21 13.1-3

G. Failure of Bidder to perform the investigations prior to submitting a Bid does not relieve the Bidder of responsibility for investigations, interpretations, and proper use of information in the preparation of this Bid.

6.2 Bidders Responsibility - Bidders are required to inform themselves of the conditions under which the work is to be performed and all other factors that might affect the manner or method of work. The Authority does not make any representations as to the conditions under which the Work is to be performed. The Bidder, if awarded the contract, shall not be allowed any extra compensation by reason of any condition which affects the work if such condition could have been discernible by the Bidder prior to the bidding.

6.3 Reference is made to the N/A for the identification of those reports of investigations and tests of subsurface and latent physical conditions at the site that might otherwise affect cost, progress, or performance of the Work, and which have been relied upon by the Engineer in preparing the Drawings or the Technical Specifications. The Authority shall make copies of such reports available to any requesting Bidder. These reports are not guaranteed as to accuracy or completeness, nor are they part of the Contract Documents. Before submitting the Bid, each Bidder shall, at bidders own expense, make such additional investigations and tests as the Bidder may deem necessary to determine Bidder’s Bid for performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

6.4 Upon request, the Authority shall provide each Bidder access to the site to conduct such investigations and tests, as each Bidder deems necessary for submission of his Bid.

6.5 The lands upon which the Work is to be performed, rights-of-way for access thereto and other lands designated for use by the Contractor in performing the Work are identified in the Supplementary Conditions, the General Requirements or the Drawings.

6.6 The submission of a Bid shall constitute representation by the Bidder that they have complied with every requirement, scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

PART VII: INTERPRETATIONS

All questions about the meaning or intent of the Contract Documents shall be submitted to the Authority in writing. Replies shall be issued by Addenda

00 21 13.1-4 to all parties recorded by the Authority as having received the Bidding Documents. Questions received less than five (5) calendar days prior to the date for opening of Bids shall not be answered. Only questions answered by formal written Addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect.

PART VIII: BID SECURITY

8.1 Bid Security shall be made payable to the Authority, in amount of five percent (5%) of the Bidder's maximum Bid price and in the form of a cashiers or certified check from a state or local bank or a Bid Bond issued by a Surety meeting the requirements of the 00 72 00 – General Conditions.

8.2 The Bid Security of the Successful Bidder shall be retained until such Bidder has executed the Agreement and furnished the required Contract Security, whereupon it shall be returned; if the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security within five

(5) days of the Notice of Award, the Authority may choose to annul the Notice of Award and the Bid Security of that Bidder shall be forfeited. The Bid Security of any Bidder whom the Authority believes to have a reasonable chance of receiving the award shall be retained by the Authority until the earlier of the seventh (7th) day after the "effective date of the Agreement" (which term is defined in the General Conditions) or the ninety-first (91st) day after the Bid opening. Bid Security of other bidders shall be returned within seven (7) days of the Bid opening.

PART IX: CONTRACT TIME

The number of calendar days within which, or the date by which, the Work is to be completed is set forth in the Bid Form and shall be included in the Agreement.

PART X: LIQUIDATED DAMAGES

Provisions for liquidated damages, if any, are set forth in Article IV of

Document 00 52 43 – Agreement for Contracting Services.

PART XI: SUBSTITUTE MATERIAL AND EQUIPMENT

The Contract, if awarded, shall be on the basis of material and equipment described in the Drawings or specified in the Specifications without considerations of possible substitute or "or-equal" items. Whenever it is indicated in the drawings or specified in the Technical Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by the Contractor if acceptable to the Authority, application for such

00 21 13.1-5 acceptance shall not be considered by the Authority until after the "effective date of the Agreement". Appropriate adjustment to the price or time of the Contract shall be made thereafter. The procedure for submittal of any such application by the Contractor and consideration by the Authority is set forth in the General Conditions.

PART XII: SUBCONTRACTORS, ETC.

12.1 If the Supplementary Conditions require the identity of certain

Subcontractors and other persons and organizations to be submitted to the Authority in advance of the Notice of Award, the apparent Successful Bidder, and any other Bidder so requested, shall within seven (7) days after the day of the Bid opening submit to the Authority a list of all Subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the Work as to which such identification is so required. Such list shall be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization if requested by the Authority. If the Authority, after due investigation, has reasonable objection to any proposed Subcontractor, other person or organization, may before giving the Notice of Award request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the Contract shall not be awarded to such Bidder, but his declining to make any such substitution shall not constitute grounds for sacrificing his Bid Security. Any Subcontractor, other person, or organization so listed and to whom the Authority does not make written objection prior to the giving of the Notice of Award shall be deemed acceptable to the Authority.

12.2 No Contractor shall be required to employ any Subcontractor, other person, or organization against whom they have reasonable objection.

PART XIII: BID FORM

13.1 The Bid Form is attached hereto; additional copies may be obtained from the Authority.

13.2 Bid Forms shall be completed by the Bidder and shall have all blanks filled in on the Bid Form. In addition, all alternates shall be priced, and time added/subtracted. Bidders shall not adjust Cash Allowances amounts.

13.3 Bids by Corporations shall be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address

00 21 13.1-6 and state of incorporation shall be shown below the signature.

13.4 Bids by partnerships shall be executed in the partnership name and signed by a partner, whose title shall appear under the signature and the official address of the partnership shall be shown below the signature.

13.5 All names shall be typed or printed below the signature.

13.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

13.7 The address to which communications regarding the Bid are to be directed shall be shown.

PART XIV: SUBMISSION OF BIDS

14.1 Bids shall be submitted via the CivCast Website (www.civcast.com) as indicated in the Invitation to Bidders.

14.2 Bids are opened by the Authority in the Authority Administrative offices on the Bid date. The Authority will publicly identify the name of the Bidder, the presence of the Bid Security, Addenda acknowledge, and the monetary amount of the Base Bid.

14.3 Bids submitted after the Bid Submittal Date will not be accepted.

14.4 The Authority may reject any and all Bids, or any defective Bid.

PART XV: MODIFICATION AND WITHDRAWAL OF BIDS

15.1 Bids may be modified or withdrawn by an appropriate duly executed document (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

15.2 If within twenty-four (24) hours after Bids are opened, any Bidder who files a duly signed written notice with the Authority and promptly thereafter demonstrates to the reasonable satisfaction of the Authority that there was a material and substantial mistake in the preparation of his Bid, that Bidder may withdraw his Bid and his Bid Security shall be returned with the Approval of the Authority. Thereafter, that Bidder shall be disqualified from further bidding on the Work.

00 21 13.1-7

PART XVI: OPENING OF BIDS - BIDS SHALL BE OPENED PUBLICLY

Bids shall be unsealed (electronically opened) and publicly read at the time and place specified in the Invitation to Bidders. Bidders or their authorized agents and other interested parties are invited to attend.

Bids shall be read aloud and an abstract of the amounts of the base bid and major alternates (if any) shall be made available after the date of Bid opening.

The bid opening will be broadcast live via Teams. The meeting and call in information for the bid opening is:

Microsoft Teams Meeting Join on your computer, mobile app or room device

Meeting ID: 277 666 669 147 Password: D7LZ3LE7

Or Dial in by phone (audio only)

+1 872-242-9941 Phone conference ID: 413 388 653#

PART XVII: BIDS TO REMAIN OPEN

All Bids shall remain open for ninety (90) days after the day of the Bid opening, but the Authority may, at the Authority’s sole discretion, release any Bid and return the Bid Security prior to the end of the ninety (90) days period.

PART XVIII: AWARD OF CONTRACT

18.1 The Authority reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate contract terms with the Apparent Successful Bidder, and the right to disqualify all nonconforming, nonresponsive or conditional Bids. Discrepancies between words and figures shall be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

18.2 In evaluating Bids, the Authority shall consider the qualifications of the

Bidders, whether or not the Bids comply with the prescribed requirements and alternates and unit prices if requested in the Bid Forms. It is the Authority's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid Form, but the Authority may accept them in any order or combination to the benefit of the Authority.

00 21 13.1-8

18.3 The Authority may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the Work as to which the identity of Subcontractors and other persons and organizations shall be submitted as provided in the Supplementary Conditions. Operating costs, maintenance considerations, performance data, and guarantees of materials and equipment may also be considered by the Authority.

18.4 The Authority may conduct such investigations as they deem necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed Subcontractors and other persons and organizations to do the Work in accordance with the Contract Documents to the Authority's satisfaction within the prescribed time.

18.5 The Authority reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to the Authority's satisfaction.

18.6 If the Contract is to be awarded, it shall be awarded to the lowest responsible Bidder who has met all requirements of the bidding process and whose evaluation by the Authority indicates to the Authority that the award shall be in the best value for the Authority.

18.7 If the Contract is to be awarded, the Authority shall give the Successful

Bidder a Notice of Award within ninety (90) days after the day of the Bid opening.

PART XIX: REQUIRED BONDS

19.1 The General Conditions and the Supplementary Conditions set forth the

Authority's requirements as to required Bonds. When the Successful Bidder delivers the executed Agreement to the Authority it shall be accompanied by the required Contract Security.

19.2 If the Contract exceeds Twenty-five Thousand Dollars ($25,000.00), a

Payment Bond shall be furnished, and if the contract exceeds One Hundred Thousand Dollars ($100,000.00) a Performance Bond also, shall be furnished on the prescribed forms in the amount of one hundred percent (100%) corporate surety duly authorized to do business in the State of Texas. Attorneys-in-fact who sign Bonds must file with each Bond a certified and effective date copy of their Power of Attorney.

PART XX: INSURANCE

20.1 All insurance shall be written by an insurer licensed to conduct business in

00 21 13.1-9 the State of Texas. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this Contract, whether the operations be himself or by any Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable of the following types and limits [No insurance policy or certificate of insurance required below shall contain any aggregate policy year limit unless a specific dollar amount (or specified formula for determining a specific dollar amount) aggregate policy year limit is expressly provided in Section 00 73 16 – Insurance Requirements]. The Gulf Coast Water Authority, its officers, agents and employees must be named as an additional Insured on all insurance policies. Proof of such shall be verified before Contract is executed.

A. Standard Worker’s Compensation Insurance (with waiver of subrogation in favor of the Gulf Coast Water Authority, its officers, agents and employees). (The Authority and the Contractor and all persons providing services shall comply with the workers compensation insurance requirements of Section 406.096 of the Texas Labor Code and 28 TAC Section 110.110 (c)(2), a copy of which is provided in Section 00 45 26 – Texas Workers’ Compensation).

B. Commercial General Liability occurrence type insurance. No. “XCU” restrictions shall be applicable. Products/completed operations coverage must be included.

C. Comprehensive Automobile Liability (including owned, non-owned, and hired vehicle coverage).

D. Contractual Liability Insurance covering the indemnity provision of this

Contract in the same amount and coverage as provided for Commercial General Liability Policy, specifically referring to this Contract by date, bid number, and location.

E. All-Risk Builder’s Risk of the non-reporting type (not required for paving projects, water and sewer line projects or projects involving lump sum payments).

20.2 The Contractor shall cause the Contractors insurance company or insurance agent to fill in all information required (including names of insurance agency, the Contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into a valid certificate of insurance and pertaining to the above listed items in Paragraph 20.1 of this Document before commencing any of the work and within the time

00 21 13.1-10 specified. The Contractor shall file said forms with the Authority.

20.3 Said Certificate of Insurance coverages afforded under the policies shall not be altered, modified or cancelled unless at least thirty (30) days prior written notice has been given to the Authority. The Contractor shall also file with the Authority valid Certificate(s) of Insurance for all from or for all Subcontractors and showing Subcontractor(s) as the Insured.

20.4 The original Builder’s Risk policy shall provide for fifteen (15) days written notice of alteration, modification, or cancellation and shall be furnished to the Authority. Provided, however, until the Original Policy is issued and furnished to the Authority a Certified Insurance Binder with the identical notice shall be acceptable in place of the original policy, which original policy shall be received by the Authority not later than thirty (30) days after the issuance of the Notice to Proceed for the project. Notwithstanding any other provision in the Contract Documents, it is further mutually understood and agreed that no payment will be due and owing or made to the Contractor for any work performed under the Contract until after all of the required insurance documentation, including the original policy specified above, are received by the Authority.

PART XXI: SIGNING OF THE AGREEMENT

21.1 When the Authority gives a Notice of Intent to Award to the Successful

Bidder, it shall be accompanied by at least two (2) unsigned counterparts of the Agreement and all other Contract Documents attached. Upon approval of the Board of Directors, the Authority shall deliver one (1) fully signed counterpart to the Contractor.

21.2 THE AUTHORITY WILL NOT ENTERTAIN CHANGES TO THE

AGREEMENT.

PART XXII: SPECIAL REQUIREMENTS

22.1 Preparation of Bids: The bids shall be prepared in compliance with the requirements of the Invitation to Bidders, these instructions, and any instructions printed on the prescribed forms. All blank spaces on the Bid Forms shall be filled in as noted, typed, with both words and figures;

amounts shall be extended and totaled and no change shall be made in the phraseology of the forms or of the bid items thereon. If optional items are shown on the Bid form, and the Bidder elects not to bid on these optional items, then "No Bid" shall be entered in the blank spaces provided. Any bid may be deemed irregular which contains any omission, alteration, erasure, addition, or change of any nature or which does not include prices for each and every bid item (excluding optional items). In order to ensure consideration, the bid must be enclosed in a sealed envelope that is clearly

00 21 13.1-11 marked with the notation “Bid Enclosed” and further identified by the name and number of the project. Unless directed otherwise in the Invitation and to Bidders, the bid shall be addressed to the Authority.

A. A Bidder may withdraw his bid before the time of closing by submitting a written request for its withdrawal to the person who holds the bid.

B. Further, any bid in which the prices are obviously unbalanced, or which fails in any manner to conform to the bidding procedures as set forth, shall also be considered irregular.

C. The Bids shall have the Cashier’s or Certified check or Bid Bond at the front of the Bid Documents.

22.2 At the sole discretion of the Authority, irregular bids as described in Paragraph 18.1 of this Document may be rejected or may be evaluated and considered according to the following rules:

A. Bid Forms having blank spaces or change in phraseology shall be rejected.

B. Bid Forms with a conflict between the written amount and the figures;

the written amount shall be used.

C. Bid Forms with a conflict between Individual Unit Prices and the

Extension of that Unit price; the Individual Unit Price times the Estimated Quantity shall be used.

D. Bid Forms with a conflict between Unit Price Extensions and the total of the Unit Price Extensions; the sum of all of the Unit Price Extensions shall be used.

E. Bid Forms with a conflict between Individual Alternate and total of all

Alternates; the sum of all individual Alternates shall be used.

F. Bid Forms with a conflict between Individual subtotals for Stipulated

Price, Base Unit Prices, Cash Allowances and Alternates; the sum of Individual subtotals for Stipulated Price, Base Unit Prices, Extra Unit Prices, Cash Allowances, and Alternates.

22.3 Subsurface Information: Any information provided in regard to subsurface data, test borings, etc., shall be considered approximate. Any soils report that the Authority has obtained shall be provided to the Bidders for their use.

The interpretation of soils information, results of soil borings, etc., is in no way guaranteed.

00 21 13.1-12

22.4 Open Specifications: Where equipment or materials are specified by a trade or brand name, it is not the intention of the Authority to discriminate against an equal product of another manufacturer, but rather to set a definite standard of quality and/or performance; and to establish an equal basis for the evaluation of bids. Where the words "equivalent", or "equal to" are used, they shall be understood to mean that the product or item referred to shall be the equivalent to or equal to, in the opinion or judgment of the Authority, the product, or item specified by name. Unless otherwise specified, all materials shall be the best of their respective kinds and shall be, in all cases, fully equivalent to approved samples. Notwithstanding that the words "equivalent", "equal to", or other such expressions may be used in the specifications in connection with a material, manufactured article or process, the material, article, or process, specifically designated shall be used. The Authority has the right to require the use of such specifically designated materials, articles, or processes.

22.5 Price of Materials and Sales Tax: The Contractor shall be responsible for compliance with all current State Laws and Provisions of the State Comptroller's office on price of materials and sales tax. The Authority is a tax-exempt organization and materials that become the property of the Authority upon acceptance of contract may be provided without tax if the Contractor maintains proper records and procedures.

PART XXIII: PRE-BID CONFERENCE

A Pre-Bid Conference between the Authority, Prospective Bidders, Suppliers, etc., shall be held to make certain that the scope of this work is fully understood and to answer any questions concerning the work. No addenda shall be issued at the meeting, but subsequent thereto, if necessary to clarify any questions, an addendum(a) shall be issued. The Non-Mandatory Pre-Bid Conference shall be held on Wednesday, August 19, 2026, at 10:00 AM, local time. Location is as listed in Document 00 25 13 – Pre-Bid Conference.

PART XXIV: FINANCIAL STATEMENT AND STATEMENT OF

QUALIFICATIONS

24.1 The Bidder shall, upon request by the Authority, furnish and date such information as the Authority may request to determine the ability of the Bidder to perform the Work, including, without limitation, a list of all jobs completed within the last twenty-four (24) months giving the name of the Owner, amount of the Contract, description of the job, and name of the Owners representative who is familiar with the work performed by the Contractor.

00 21 13.1-13

PART XXV: CONFLICT HIERARCHY

25.1 Conflicts of the Drawings shall rule as follows:

A. Details shall overrule the Drawings.

B. GCWA Standard Details shall overrule Details.

C. Special Details shall overrule all.

D. Dimensions or Stationing shall overrule scaled measurements.

25.2 Conflicts in Bidding Instructions shall rule as follows:

A. Special Instructions to Bidders shall overrule Instructions to Bidders.

B. Addenda shall overrule Special Instructions.

25.3 Conflicts in the Conditions shall rule as follows:

A. Supplemental Conditions shall overrule General Conditions.

B. Addenda shall overrule Supplemental Conditions.

25.4 Conflicts in the Technical Specifications shall rule as follows:

A. Special Specifications shall overrule Technical Specifications.

B. Special Provisions shall overrule Special Specifications.

C. Addenda shall overrule all.

25.5 Conflicts between Instructions to Bidders, Drawings, Conditions, and Technical Specifications shall rule as follows:

A. All Bidders Instructions shall overrule all Conditions.

B. All drawings shall overrule all Bidders Instructions.

C. All Specifications shall overrule all Drawings.

D. Addenda shall overrule all.

00 21 13.1-14

PART XXVI: LAWS

All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over the construction of the project shall apply to the Contract throughout.

PART XXVII: HISTORICALLY UNDERUTILIZED BUSINESS

It is the policy of Gulf Coast Water Authority (GCWA) to promote and encourage contracting and subcontracting opportunities for historically underutilized businesses (HUBs) as defined by Chapter 2161, Texas Government Code. Bidder agrees to submit a Historically Underutilized Businesses Subcontracting Plan, and, if selected to be Contractor, to implement the Plan.

GULF COAST WATER AUTHORITY PRE-BID

PROCUREMENT AND CONTRACTING CONFERENCE

00 25 13-1 Gulf Coast Water Authority Revised: 03/12/2025

DOCUMENT 00 25 13

PRE-BID CONFERENCE

A Pre-Bid Conference between the Authority’s Design Professional, Representatives of the Gulf Coast Water Authority and prospective Bidders shall be held on Wednesday, August 19, 2026, at 10:00 AM, at the Thomas S Mackey Water Treatment Plant, 4001 5th Ave N, Texas City, TX 77591 in accordance with the Document 00 21 13 – Instructions to Bidders.

The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents and to resolve any problems that may affect the project construction. Bid documents, insurance and bond requirements shall also be discussed. All attendees are encouraged to use this time to ask questions for clarification of any bid documents, and to hear the answers to such questions. No addendum shall be issued at this meeting, but subsequent thereto, the Authority’s Design Professional, if necessary, shall issue an addendum to clarify the intent of the Contract Documents or Scope.

It is important that all prospective Bidders have in attendance a responsible and knowledgeable representative of the firm. In the case of projects that require job inspections, attendees should have a working knowledge of the type of projects being bid (i.e., streets, drainage, etc.) and should dress accordingly for those types of inspections.

This Pre-Bid Conference is Non-Mandatory.

GULF COAST WATER AUTHORITY UNIT PRICE

TECHNICAL SPECIFICATIONS BID FORM

00 41 43-1 Gulf Coast Water Authority Revised: 06-July-23

DOCUMENT 00 41 43

UNIT PRICE BID FORM

To: The General Manager and the Board of Directors of Gulf Coast Water Authority 4243 Emmett F. Lowry Expressway Texas City, Texas 77591

Project: Sediment Basin No. 2 Sludge Removal Project No.: 9009

Bidder:

(Print or type full name of proprietorship, partnership, corporation, or joint venture.)

PART I: Bid

1.1 Total Bid Price: Having examined the Project location and all matters referred to in the Bid Documents for the Project, we, the undersigned, offer to enter into a Contract to perform the Work for the Total Bid Price shown on the signature page of this Document

1.2 Security Deposit: Included with the Bid is a Security Deposit in the amount of five percent (5%) of the Total Bid Price subject to terms described in Document 00 21 13 – Instructions to Bidders.

1.3 Period for Bid Acceptance: This offer is open to acceptance and is irrevocable for ninety (90) days from Bid Date. That period may be extended by mutual written agreement of the Authority and Bidder.

1.4 Addenda: All Addenda have been received. Modifications to Bid Documents have been considered, and all related costs are included in the Total Bid Price.

1.5 Bid Supplements: The following documents are attached:

A. Security Deposit (as defined in Document 00 21 13 – Instructions to Bidders).

B. Document 00 45 53 – Child Support Affidavit (only required on State and

Federal Projects).

00 41 43-2

PART II: CONTRACT TIME

2.1 If offer is accepted, Contractor agrees the Work will be Substantially Complete within One Hundred Twenty (120) Calendar Days after the date when the Contract Time commences in accordance with Document 00 52 43 Agreement of Contracting Services.

2.2 It is also understood and agreed that the Work shall have a Final Completion and ready for Final Payment in accordance with the General Conditions within Fifteen (15) Calendar Days after Substantial Completion in accordance with Document 00 52 43 Agreement for Contracting Services.

PART III: CONTRACT PRICE

3.1 Total Bid Price has been calculated by Bidder.

3.2 The Total Base Bid Price for the Bid will be the determining factor for Contract of the most qualified Bidder.

PART IV: ACKNOWLEDGEMENT

4.1 The undersigned, as Bidder, declares that the only person or parties interested in this Bid as principals are those named herein, that this Bid is made without collusion with any other person, firm or corporation; that he has carefully examined the Invitation to Bidders, Instructions to Bidders, this Form, the Agreement, the General Conditions, the Supplementary Conditions, the Technical Specifications, the Special Provisions, and the Drawings therein referred to and has carefully examined the locations, conditions, and classes of materials of the proposed work; and agrees that he shall provide all necessary labor, machinery, tools, apparatus and other items incidental to construction and will do all the work and furnish all the materials called for in the Contract and the Technical Specifications in the manner prescribed herein and according to the requirements of the Authority’s Design Engineer as therein set forth.

4.2 It is understood that the following quantities of work to be done at unit prices are approximate only and are intended principally to serve as a guide in evaluating Bids. It is further understood that all items of work for which there are no specific pay items are included in the Bid items shown on this Form and are considered incidental to the Work.

4.3 It is further understood that the quantities of work to be done at the unit prices and materials to be furnished may be considered necessary, in the opinion of the Authority’s Design Engineer, to complete the work fully as planned and contemplated, and that all quantities of work, whether increased or decreased

00 41 43-3 are to be performed at the unit prices set forth below except as provided for in the Technical Specifications.

4.4 It is further agreed that the lump sum prices may be increased to cover additional work ordered by the Authority’s Design Engineer or the Authority but not shown on the Drawings or required by the Technical Specifications, in accordance with the provisions of the General Conditions. Similarly, they may be decreased to cover the deletion of work so ordered.

4.5 Use of any Cash Allowance item is contingent upon written instruction and approval by the Authority. No portion of the allowance may be expended or applied without prior written authorization from the Authority. Any cost or expenditure exceeding the approved allowance shall require the Authority’s prior written consent before such costs can be incurred or invoiced.

4.6 Usual disposition of Bid securities is Document 00 11 16 – Invitations to

Bidders and Part VI – Bid Security in Document 00 21 13 – Instructions to Bidders; however, if Bidder, whose Bid is accepted by the Authority fails to execute the Agreement and/or fails to execute a Performance Bond and a Payment Bond within ten (10) days of Notice to Award, the Bid security shall become the property of the Authority, and shall be considered as payment for damages due to delay, and other inconveniences suffered by the Authority on account of such failure of the Bidder. Further, should the Authority bring suit in court to enforce any terms of this Bid, it is agreed that the Bidder or his surety shall pay to the Authority the cost and reasonable attorney’s fees.

4.7 In the event of the award of a contract to the undersigned, the undersigned shall furnish a Performance Bond for the full amount of the Contract, to secure proper compliance with the terms and provisions of the Contract, to insure and guarantee the Work until final completion and acceptance and shall furnish a Payment Bond in the same amount to guarantee payment of all lawful claims for labor performed and materials furnished in fulfillment of the Contract.

4.8 The work proposed to be done shall be accepted when fully complete and finished in accordance with the Drawings and Technical Specifications to the satisfaction of the Authority. The undersigned certified that the Bid prices contained in this Form have been carefully checked and submitted as correct and final.

4.9 Unit and lump sum prices shall be shown in words and figures for each item listed in this Bid, and in the event of discrepancy, the words shall control.

Should Bid prices on any item be omitted, the right to apply the lowest prices submitted by any other Bidders for the omitted items in payment for work done under this Bid.

4.10 Bidder understands that the Authority reserves the right to reject any and all

00 41 43-4

Bids and to waive any informalities in the Bids. In addition, the Authority reserves the right to award the Contract based on the Total Base Bid.

4.11 Bids shall be good for ninety (90) days from the date of the Bid opening.

PART V: UNIT PRICE FORMS

5.1 The following forms shall constitute the Forms.

TECHNICAL SPECIFICATIONS FORM

00 41 43-5

UNIT PRICE FORM

Item No. Description of Item w/Unit Price Written in Words Qty. Unit Unit

Price Extended Amount

MOBILIZATION (NOT TO EXCEED 3%)

1 LS

REMOVE SLUDGE FROM SEDIMENT BASIN NO. 2.

INCLUDES RESTORATION OF BASIN PER

SPECIFICATIONS

1 LS

HAUL REMOVED SLUDGE FOR PLACEMENT IN

ADJACENT MONOFIL CELL 2 PER SPECIFICATIONS 1 LS

00 41 43-6 Gulf Coast Water Authority Revised: 05-July-23

5.2 ALTERNATES:

Restoration to access road from sedimentation basins to monofil cell.

Placement of additional crushed concrete to approx. 500 LF of 12’-wide road at 2” thick.

Alternate Number Alternate Description Quantity Unit Alternate

Unit Price Alternate

Sum 1 Access Road Restoration 60 Tons $

TOTAL ALTERNATE PRICE $

5.3 ADDENDA ACKNOWLEDGEMENT

ADDENDA

NUMBER

ADDENDA

DATE

DATE

RECEIVED

BIDDERS

INITIALED

5.4 ALLOWANCES:

Cash

Allowance Number

Cash Allowance Description Cash Allowance Extended Total

01210-1 None – N/A $ 0.00

TOTAL ALLOWANCE PRICE $0.00

00 41 43-7

5.5 BID PRICES

A. TOTAL BASE BID:

(Written)

B. TOTAL ALTERNATES:

C. TOTAL ALLOWANCES:

ZERO DOLLARS AND ZERO CENTS

$ 0.00

D. TOTAL STIPULATED PRICE:

00 41 43-8

PART VI: SIGNATURES

6.1 By signing this Document, I agree that I have received and reviewed all Addenda and considered all costs associated with the Addenda in calculating the Total Bid Price. I furthermore state that I have reviewed all the Contract Documents, Drawings, and Project site and have performed a constructability review.

Company:

(Print Company Name)

Signed:

(Authorized Signature)

By:

(Print Name)

Title:

(Print Title)

ATTEST:

(Seal, if Bidder is a Corporation)

(Mailing Address)

(City, State, and Zip Code)

(Delivery Address)

(City, State, and Zip Code)

(Telephone Number)

(email Address)

00 41 43-9

PART VII: AFFIDAVIT

All pages in offers’ Bid containing statements, letters, etc. shall be signed by a duly authorized officer of the company, whose signature is binding on the Bid.

The undersigned offers and agrees to one (1) of the following:

I hereby certify that I do not have outstanding debt with the Gulf Coast Water Authority. Further, I agree to pay succeeding debts as they become due during this agreement.

I hereby certify that…