Project Manual Generators - Bid Issue 5-20-2026.pdf

PROJECT MANUAL

WATER TREATMENT PLANT

AND

PUMP STATION

GENERATORS

May 2026

CHA PROJECT #: 077379

Prepared for:

CITY OF GALAX

Prepared by:

CHA

1341 Research Center Drive

Suite 2100 Blacksburg, VA 24060

(540) 552-5548

05/20/2026

TABLE OF CONTENTS PAGE 1 OF 1

CHA PROJECT NO. 077379

\\cha-llp.com\proj\ProjectSpecs\077379.000\Final\Generator Package 4-6-2026 - Current\0001 Table of Contents.docx SECTION 000110

CITY OF GALAX

PROJECT MANUAL

WATER TREATMENT PLANT AND PUMPS STATION

GENERATORS

TABLE OF CONTENTS

Division 00 – Procurement and Contracting Requirements 001110 Advertisement for Bids 002000 Instructions to Bidders 004100 Bid Form 005200 Agreement 006100 Performance Bond Form 006150 Payment Bond Form 007000 General Conditions 008000 Supplementary Conditions 008000a Federal Contract Inserts

Division 01 – General Requirements 012514 Major Equipment and System Suppliers 013300 Submittal Procedures 016000 Product Requirements

Division 03 – Concrete 033000 Cast-In-Place Concrete

Division 26 – Electrical 263213 Engine Generators 263600 Transfer Switches

Appendices Appendix A - Geotechnical Engineering Report

EJCDC® C-111, Advertisement for Bids for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

General Notice

ADVERTISEMENT FOR BIDS

THE CITY OF GALAX

GALAX, VIRGINIA

The City of Galax (Owner) is requesting Bids for the construction of the following Project:

WATER TREATMENT PLANT AND PUMP STATION GENERATORS

Bids for the construction of the Project will be received via email at eanderson@chasolutions.com OR in person by Doug Williams at the City’s Administrative Office located at 111 E. Grayson St, Galax, VA

24333, until June 2nd, 2026 at 2:00pm local time. At that time the Bids will be open and read publicly. It is the responsibility of the bidder to ensure that emailed documents have been received. Submission of any file larger than 9 MB should be sent via online cloud storage location link. An optional virtual pre-bid conference will be held on May 27th, 2026 between 10am and 12 noon.

The Project includes the following Work:

1. Diesel Generators at the following locations

1. Water Treatment Plant – 750KW 480/277V

2. City View Pump Station – 250KW 480/277V

3. East Galax Pump Station – 250 KW 480/277V

2. Automatic Transfer Switches for each generator, including delivery to respective site.

3. Concrete slab to support each generator, associated walkway and stairs and placement of each generator on the associated slab.

4. Electrical installation of equipment and integration into the existing water system will be by a separate installation contractor.

5. Once installed by the others, startup and testing of the generator and ATS system.

Obtaining the Bidding Documents

Information and Bidding Documents for the Project can be obtained by contacting:

CHA Consulting, Inc.

1341 Research Center Drive, Suite 2100

Blacksburg, VA 24060 Phone: (540) 552-5548

Attn: Eric Anderson, eanderson@chasolutions.com

Bidding Documents may be downloaded from an emailed weblink provided by CHA. Prospective Bidders are urged to register with CHA as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. CHA will update bidders with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the

Project. All official notifications, addenda, and other Bidding Documents will be offered only through enabled web links. Neither Owner nor Engineer will be responsible for Bidding Documents, including agenda, if any, obtained from sources other than the email weblink.

The Issuing Office for the Bidding Documents is:

CHA Consulting

1341 Research Center Drive, Suite 2100

Blacksburg, Virginia 24060 mailto:eanderson@chasolutions.com mailto:eanderson@chasolutions.com

EJCDC® C-111, Advertisement for Bids for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday through

Friday between the hours of 9am-4pm, and may obtain copies of the Bidding Documents from the Issuing

Office as described below. Partial sets of Bidding Documents will not be available from the Issuing Office.

Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, are also available for download from the eVA website at www.eva.virginia.gov.

Instructions to Bidders

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

NON-DISCRIMINATION POLICY

A. In accordance with the Code of Virginia, Section 2.2-4343.1, the Owner does not discriminate against faith-based organizations or on any other basis prohibited by state or federal law. The Owner does not discriminate on the basis of race, color, national origin, sex, age, disability, or religion.

B. The Owner encourages participation and bid submission from any Disadvantaged Business Enterprises

(DBE) and/or Minority or Women Business Enterprise (MBE or WBE) capable and otherwise qualified to perform work defined by this construction contract.

C. The Successful Bidder must comply with the Presidents Executive Order #11246, prohibiting discrimination in employment regarding race, creed, sex, or national origin; Executive Orders #12138 and

11625 regarding utilization of MBE/WBE subcontractors in the performance of this Contract; provide certification that they do not or will not maintain or provide for their employees facilities that are segregated on the basis of race, color, creed, or national origin; comply with the provisions of Civil Rights

Act of 1964;

http://www.eva.virginia.gov/

EJCDC® C-200, Instructions to Bidders for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

TOC Page1 of 1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes

Article 22— Federal Requirements

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the number and format stated in the Advertisement or invitation to bid, from the Issuing Office.

Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.04 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) that is readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of the Contractor documents that were developed by Engineer as part of the Project design process, as Electronic Documents in native file formats.

1. Electronic Documents that are available in native file format (if requested) include:

a. Original Survey File with available benchmarks

2. Release of such documents will be solely for the convenience of the Contractor. No such document is a Contract Document.

3. Unless the Contract Documents explicitly identify that such information will be available to the Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner or Engineer to provide or create such information, and the Contractor is not entitled to rely on the availability of such information in the preparation of its Bid or pricing of the Work. In all cases, the Contractor shall take appropriate measures to verify that any electronic/digital information provided in Electronic Documents is appropriate and adequate for the Contractor’s specific purposes.

4. In no case will the Contractor be entitled to additional compensation or time for completion due to any differences between the actual Contract Documents and any related document in native file format.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within 10 days of Owner’s request, Bidder must submit the following information:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. Subcontractor and Supplier qualification information.

C. Other required information regarding qualifications.

3.02 Bidder is to submit the following information with its Bid to demonstrate Bidder’s qualifications to perform the Work:

A. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

B. Bidder’s contractor license number for concrete and site work.

C. Subcontractor and Supplier qualification information.

D. Other required information regarding qualifications.

E. If Bid amount exceeds $10,000, signed Compliance Statement (RD 400-6). Refer to specific equal opportunity requirements set forth in the Supplementary Conditions of the Construction Contract (EJCDC C-800);

F. If Bid amount exceeds $25,000, signed Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions (AD-1048);

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

G. If Bid amount exceeds $100,000, signed RD Instruction 1940-Q Exhibit A-1, Certification for Contracts, Grants, and Loans.

3.03 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.04 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 An optional ONLINE pre-bid conference will be held May 27th from 10am-Noon. The information is below:

https://teams.microsoft.com/meet/283579672069659?p=Fcue29

CqNhjBIAIDa9

Meeting ID: 283 579 672 069 659 Passcode: NG2mh2Qk

Need help? | System reference

Dial in by phone

+1 929-336-2672,,242248710# United States, New York City

(833) 827-3694,,242248710# United States (Toll-free) Find a local number Phone conference ID: 242 248 710#

Join on a video conferencing device

Tenant key: 401603227@t.plcm.vc Video ID: 119 213 296 3 More info

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE;

OWNER’S SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

https://teams.microsoft.com/meet/283579672069659?p=Fcue29CqNhjBIAIDa9 https://teams.microsoft.com/meet/283579672069659?p=Fcue29CqNhjBIAIDa9 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGE3ZGZjN2UtNDFhNy00ZjRlLTljNDgtM2JkYWIwYjJhNjU5%40thread.v2/0?context=%7b%22Tid%22%3a%2209123cc3-9537-478e-a425-f5c2f1a69791%22%2c%22Oid%22%3a%225fc1f71e-92aa-4020-884f-28f2e6f93358%22%7d tel:+19293362672,,242248710 tel:8338273694,,242248710 https://dialin.teams.microsoft.com/12471cab-34aa-4f26-8d01-5d8d4d3cec82?id=242248710 mailto:401603227@t.plcm.vc https://dialin.plcm.vc/teams/?key=401603227&conf=1192132963

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

4. Geotechnical Baseline Report/Geotechnical Data Report: The Bidding Documents contain a Geotechnical Baseline Report (GBR) in Appendix A.

a. As set forth in the Supplementary Conditions, the GBR describes certain select subsurface conditions that are anticipated to be encountered by Contractor during construction in specified locations (“Baseline Conditions”). The GBR is a Contract Document.

b. The Baseline Conditions in the GBR are intended to reduce uncertainty and the degree of contingency in submitted Bids. However, Bidders cannot rely solely on the Baseline Conditions. Bids should be based on a comprehensive approach that includes an independent review and analysis of the GBR, all other Contract Documents, Technical Data, other available information, and observable surface conditions. Not all potential subsurface conditions are baselined.

c. Nothing in the GBR is intended to relieve Bidders of the responsibility to make their own determinations regarding construction costs, bidding strategies, and Bid prices, nor of the responsibility to select and be responsible for the means, methods, techniques, sequences, and procedures of construction, and for safety precautions and programs incident thereto.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. In addition to the documents regarding existing Site conditions referred to in Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the Site are known to Owner and made available to Bidders for reference:

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

1. 1961, Hayes, Seay, Mattern & Mattern drawings titled “Plans for Water Treatment Plant”

2. 1980, Dewberry, Nealon & Davis drawings titled “Galax Waterworks and Sewerage System Improvements: Contract 1: Water Plant Renovation Water Pumping Stations and Sewer Lift Station”

Owner will make electronic copies of these other Site-related documents available to any Bidder on request.

B. Owner has not verified the contents of these other Site-related documents, and Bidder may not rely on the accuracy of any data or information in such documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the other Site-related documents.

C. The other Site-related documents are not part of the Contract Documents.

D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be held accountable for any data or information in such documents. The requirement to review and take responsibility for documentary Site information is limited to information in (1) the Contract Documents and (2) the Technical Data.

E. No other Site-related documents are available.

5.04 Site Visit and Testing by Bidders

A. All access to the Site other than during a regularly scheduled Site visit must be coordinated through the following Owner or Engineer. Contact for visiting the Site:

Eric Anderson, PE eanderson@chasolutions.com

Bidder must conduct any site visit during normal working hours.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

D. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

5.05 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.06 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in writing. Contact information and submittal procedures for such questions are as follows:

A. Submit questions via email to Eric Anderson at eanderson@chasolutions.com

7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date for opening of Bids may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5% of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Conditions. Such Bid bond will be issued in the form included in the Bidding Documents. Bid security must be at least 5% of the Bidder’s maximum Bid price.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid form is included with the Bidding Documents; additional copies may be obtained from ENGINEER by emailing eanderson@chacompanies.com.

12.02 All blanks on the Bid form must be completed by printing in dark ink or electronically inserted.

12.03 Bids by corporations must be executed in the corporate name by the president or a vice president or other corporate officer accompanied by evidence of legal authority to sign and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

12.04 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

12.05 All names must be typed or printed in dark ink below the signature.

12.06 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid form.

12.07 The address and telephone number for communications regarding the Bid must be shown.

12.08 Bidder shall attach the Sections 263212 and 263600 to the Bid Form. Any exceptions, additions, or proposed changes shall be clearly noted in the attached sections or in an additional attachment to the Bid. The technical section and additional attachments are a part of the Bid and shall be included in the assessment of Bid. An installation list of similar equipment to that described in

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

the technical section shall be attached to the bid. The installation list shall include valid contact phone numbers.

12.09 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state of the Point of Destination or covenant to obtain such qualification prior to award of the Contract.

12.10 Bidder shall attach proposed equipment cut sheets depicting the equipment in plan and elevation clearly showing critical dimensions and required clearances for access to units requiring maintenance to the bid form.

12.11 Bidder shall attach manufacturer’s equipment warranty information and all other applicable provisions of the Contract Documents to the bid form.

12.12 The Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 14—SUBMITTAL OF BID

14.01 Bid shall be enclosed in an opaque sealed envelope, marked with the Project title (Bid for City of Galax WATER TREATMENT PLANT AND PUMP STATION GENERATORS), the name and address of BIDDER, and any other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it.

14.02 Electronically submitted bids must include all requirements of the bid in a single pdf file. Pdf file to be named “City of Galax WTP and PS Engine Generator Bid – <Mfg Name>.pdf” or similar. If the file is larger than 9 MB, a link to the bid document stored at an online cloud storage location should be provided.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

A. The following are some of the causes which shall be considered as sufficient for the disqualification of a Bidder and the rejection of his Bid:

1. More than one bid for the same work from an individual, firm, or corporation. (This does not apply to subcontractors.)

2. Poor performance in the execution of work under previous contracts whether for this Owner or otherwise.

3. For being in arrears on existing contracts, in litigation with the Owner, or having defaulted on a previous contract.

4. Lack of competency as revealed by financial statement, experience, and equipment.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. If the amount of all Bids received by the Owner in response to any invitation to Bid or solicitation of Bids exceeds allocated or budgeted funds of the Owner available for the procurement, the Owner may, in its discretion, elect to negotiate an adjustment of the Bid price with the lowest responsible Bidder in order to bring the amount Bid within the available funds of the Owner.

1. In determining whether to undertake any such negotiations, the Owner shall take into account the time required for completion of the Contract Work by the Bidder, and the feasibility of re-solicitation of Bids generally or a reduction in the terms and specifications of the procurement.

2. In negotiating an adjustment of the Bid price under these procedures, the Owner may also negotiate changes in the work, specifications, and Bid requirements to the extent necessary to bring the Bid within the amount of available funds, provided that such adjustments in the sole discretion of the Owner do not materially alter the terms of the procurement or result in substantial competitive disadvantages to other Bidders and offerers.

3. The Owner shall have the right at any time to terminate negotiations with any Bidder and to reject all Bids or proposals.

4. In any case in which the Owner undertakes to negotiate with the lowest responsible Bidder pursuant to these procedures, all other Bids and offers shall be deemed rejected.

C. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

1. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

18.08 If the contract is to be awarded, Owner will give Successful Bidder a Notice of Award within 60 days after the day of the Bid opening. No other act of Owner or others will constitute acceptance of a Bid.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 21—SALES AND USE TAXES

21.01 Owner is not exempt from Virginia state sales and use taxes on materials and equipment to be incorporated in the Work.

ARTICLE 22—FEDERAL REQUIREMENTS

22.01 If the contract price is in excess of $100,000, provision of the Contract Work Hours and Safety Standards Act at 29 CFR5.5(b) apply.

22.02 DRUG-FREE WORKPLACE

A. All public bodies shall include in every contract over $10,000 the following provisions:

B. During the performance of this contract, the Seller agrees to (i) provide a drug-free workplace for the Seller's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Seller's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Seller that the Seller maintains a drug-free

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

C. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a Seller in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

BID FORM PAGE 1 OF 8

\\cha-llp.com\proj\ProjectSpecs\077379.000\Final\Generator Package 4-6-2026 - Current\004100 Bid Form for Const Contract 2018.docx SECTION 004100

BID FORM FOR CONSTRUCTION CONTRACT

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 1—OWNER AND BIDDER

1.01 This Bid is submitted to:

City of Galax 111 East Grayson Street Galax, Virginia 24333

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of Proposed Subcontractors;

C. List of Proposed Suppliers;

D. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

E. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids.

ARTICLE 3—BASIS OF BID—LUMP SUM BID AND UNIT PRICES

3.01 Unit Price Bids

Water Treatment Plant and Pump Station Generators Bidder will perform the following Work at the indicated unit prices:

BID FORM PAGE 2 OF 8

\\cha-llp.com\proj\ProjectSpecs\077379.000\Final\Generator Package 4-6-2026 - Current\004100 Bid Form for Const Contract 2018.docx SECTION 004100

CITY OF GALAX

WATER TREATMENT PLANT

EAST GALAX PUMP STATION

CITY VIEW PUMP STATION

DIESEL ENGINE GENERATORS

Item No. Description Unit Estimated Quantity Unit Price

Extended Total Price

1 Engine Generator, Concrete Slab, ATS and Appurtenances for WTP LS 1 $ $

Engine Generator, Concrete Slab, ATS and Appurtenances for East Galax Pump Station

LS 1 $ $

Engine Generator, Concrete Slab, ATS and Appurtenances for City View Pump Station

LS 1 $ $

TOTAL BASE BID $

TOTAL BASE BID

(in words)

A. Bidder acknowledges that:

1. Each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and

2. Estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

3.02 MAJOR EQUIPMENT AND SYSTEMS SUPPLIERS

A. In connection with major items of equipment to be furnished and installed in this Project, Bidder expressly agrees to the following provisions:

1. That the Total Base Bid Price stated above includes the furnishing and installing of major equipment, products, and systems furnished by the Supplier which Bidder has selected from those suppliers listed in Article 3.04 “Schedule of Proposed Major Equipment and Systems Suppliers” completed as part of this Bid Form; and Bidder has circled the name of the selected Supplier in Column E of the “Schedule of Proposed Equipment Suppliers” form in Article 3.04 of this Section.

2. That the installed price of the equipment, products, and systems includes the cost (if any) of changes in the structure, buildings, piping, wiring, accessories, etc., necessary to accom-modate the particular equipment, products, or systems proposed.

B. The “Schedule of Proposed Major Equipment and Systems Suppliers” below in Article 2.5 of this Bid Form shall be binding in terms of the selected equipment, products, systems, and suppliers to be provided by the Bidder under the Total Base Bid Price.

BID FORM PAGE 3 OF 8

\\cha-llp.com\proj\ProjectSpecs\077379.000\Final\Generator Package 4-6-2026 - Current\004100 Bid Form for Const Contract 2018.docx SECTION 004100

3.03 SUBSTITUTIONS FOR MAJOR EQUIPMENT AND SYSTEMS

A. Substitutions offered by Bidder shall be governed by the requirements of Article 10.02 in Instructions to Bidders; Paragraph 7.05 of the General Conditions; and Product Requirements of these Specifications. Bidder expressly agrees to the following provisions:

1. Where proposed substitutions for major equipment and system items listed in the “Schedule of Proposed Major Equipment and Systems Suppliers” form are to be considered, they must be designated by Bidder in the spaces provided on the Schedule Form. No further requests for substitutions on those items listed on the Schedule Form will be considered after Bids have been received and opened.

2. Contract Price will be determined on the basis of the lowest Total Base Bid Price or adjusted Total Base Bid Price. Substitutions for Major Equipment and Systems proposed by Bidder and deemed by Owner to be acceptable shall be considered only after Contract Award.

3. Bidder may propose one (1) substitute for any item of equipment, products, or systems listed under the Schedule of Proposed Equipment Suppliers.

EJCDC® C-410, Bid Form for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

3.04 SCHEDULES OF PROPOSED MAJOR EQUIPMENT AND SYSTEMS SUPPLIERS

SCHEDULE OF PROPOSED MAJOR EQUIPMENT AND SYSTEM SUPPLIERS

FOR CONTRACT 1 – RAW WATER INTAKE IMPROVEMENTS

A B C D E F

Item Spec.

Sectio No. Description

Identify Supplier or Manufacturer Included in

Bidder's Base Bid Price by circling one of the following(1)

Proposed Contractor

Substitution (optional)(2)

Lump Sum Price Adjustment for Substitution

Add/(Deduct)

a. 263213 Diesel Engine Generators a. Kohler C.

b. Caterpillar

c. Onan/Cummins

Notes:

(1) Instructions for listing supplier or manufacturer included in Bidder’s Base Bid Price under Column F:

a. Circle name of one supplier or manufacturer for each item listed under Column D to be included in the Bidder’s Base Bid Price.

b. Proposal shall be considered irregular and subject to rejection if Bidder:

1) Fails to list (by circling) an approved Supplier or Manufacturer listed under Column D;

2) Lists (circles) more than one approved Supplier or Manufacturer listed under Column D.

c. If Bidder fails to list (circle) an approved Supplier or Manufacturer, Owner has the sole right to select one of the Suppliers or Manufacturers from the list of acceptable

Suppliers and Manufacturers under Column D for the Base Bid Price.

d. If the Bidder lists (circles) more than one approved Supplier or…