Addendum 1.pdf

ADDENDUM NUMBER 1

ISSUED 5/29/2026

to the TECHNICAL SPECIFICATIONS AND PLAN SHEETS for:

CITY OF GALAX

WATER TREATMENT PLANT AND PUMP STATION

GENERATORS

Prepared by: CHA Consulting, Inc.

1341 Research Center Drive, Suite 2100 Blacksburg, VA 24060 CHA Project Number: 077379

The following revisions, additions, and clarifications are hereby made part of the Contract Documents and Technical Specifications for the above-referenced project and shall be considered in the preparation of all bids and the execution of all Work. Bidders shall acknowledge receipt of the addendum.

GENERAL CLARIFICATIONS

This Addenda extends the bid date by one week. See changes to the Advertisement for Bids below.

An online pre-bid meeting was held at 10:00 AM on 5/27/2026. Attendees of the meeting and notes from the meeting are attached. Please note that this addendum clarifies and modifies several items discussed in the meeting.

Regarding provision of fuel for the generator, Bidders are referred to Specification Section 263213 – Engine Generators paragraph 3.3.A.

Regarding factory witnessed testing for the generators, Bidders are directed to Specification Section 263213 – Engine Generators paragraph 3.5.C, which describes field testing. No factory witnessed testing is specified in this specification, and as such no virtual factory witnessed testing is needed.

Regarding NETA testing, Section 263213 – Engine Generators, Paragraph 3.5.C requires NETA testing. Note that no NETA certified technicians are required onsite, though the manufacturer is responsible for a factory authorized service representative to perform the testing.

Regarding ATS suppliers versus manufacturers allowed, bidders are referred to Section 263600 – Transfer Switches, paragraph 2.1.A.1.

REVISIONS/CLARIFICATIONS TO THE PROJECT MANUAL

Specification 0011100 – Advertisement for Bids, CHANGE the date until which bids will be received from June 2nd, 2026 to June 9th, 2026. The time will remain at 2:00 pm.

Specification 0011100 – Advertisement for Bids, in the numbered list, REPLACE the text that reads “2. Automatic Transfer Switch for each generator, including….” with “2.

2. Automatic Transfer Switch for each 250KW generator, including…”. There is no ATS required for the Water Treatment Plant generator.

Specification Section 005200 – Agreement, Paragraph 4.03.C, REPLACE this entire paragraph with the following text:

“Days for Furnishing Special Services (Final Completion):

The furnishing of Special Services will commence within fourteen (14) days after BUYER’s written notice to Contractor that electrical installation of the generator and ATS is completed by others. The Special Services shall be completed within forty-five

(45) days of said notification. Special services shall be defined as: Automatic Transfer Switch testing required after electrical installation is completed by others, generator commissioning required after electrical installation is completed by others, and all required training for the generator and the automatic transfer switch.”

Section 263213 – Engine Generators, Paragraph 2.6, ADD the following text on a new line at the end of the paragraph: “C. Generator pad to include SCH 80 PVC electrical conduit stub outs at least 2” high for the generator connection on the top side of the slab. Empty conduits are to be run below the slab and to extend at least 24 inches from the edge of the pad in the direction of the ATS or proposed switchgear, as indicated in the field. Conduit to utilize watertight fittings and bends with a radius of at least 12 times the conduit size. Conduit number, size and location to be coordinated in the shop submittals but to include at least one power conduit, a controls conduit and two spares. Minimum horizontal conduit depth is 36-inches below the top of the slab”

Specification Section 263600 – Transfer Switches, REPLACE paragraph 3.3.C. in its entirety with the following text:

“After installation of the transfer switches by others, perform the field tests indicated below in 3.3.D. and 3.3.E. Give 7-day advance notice of the tests and perform tests in the presence of owner’s representative.”

Specification Section 263600 – Transfer Switches, DELETE paragraph 3.3.F.

Specification Section 263600 – Transfer Switches DELETE paragraph 3.3.I.

Specification Section 263600 – Transfer Switches, REPLACE paragraph 3.4.A. in its entirety with the following text:

“A. After the testing in 3.3 has been accepted, engage a factory-authorized service representative to train Owner’s maintenance personnel to adjust, operate, and maintain transfer switches and related equipment.”

END OF ADDENDUM

Eric T. Anderson, P.E.

Project Engineer

05/29/2026

Pre-Bid Meeting Agenda

City of Galax

5/27/2026

10:00 am

WATER TREATMENT PLANT

AND

PUMP STATION

GENERATORS

Meeting Notes in Blue

1) Introduction & Sign In

• Eric Anderson – CHA Project Manager

• Michael Burnette – City Manager, City of Galax

• Sara McKellop – City of Galax

• Judy Taylor-Gallimore – City of Galax Purchasing Manager

• Mason Gragg – Project Manager for DHCD/Mount Rogers Planning District

Meeting Attendees:

Name Organization Phone Email

Michael Burnette City of Galax 276-236-5773 citymanager@galaxva.com

Sara McKellop City of Galax 434-989-4362 smckellop@galaxva.com

Judy Taylor- Gallimore City of Galax

276 236-2131 jtaylor-gallimore@galaxva.com

Eric Anderson CHA Consulting 540-449-3574 eanderson@chasolutions.com

Mason Gragg Mount Rogers Planning District

276-783-5103, ext. 305 mgragg@mrpdc.org

Lee Crenshaw IV Fidelity Power Systems 804 677 8925 lcrenshaw@fidelity-ps.com

John Wilson GenHub, Inc- The Power Connection 540-830-2355 jwilson@tpcgenerators.com

Hal Farthing Powermaster Electric, Inc 919-557-4477 hfarthing@powermasterelectric.com

Jackson Crutchfield ASCO Power Technologies 615-521-6911 jackson.crutchfield@se.com

Brad Hulse Nationwide Electric brad@nationwideelectric.com

Josh Tatman Nationwide Electric josh@nationwideelectric.com

Daryl Walls Recore 757-284-4845 Daryl.Walls@recore.energy

Glen Presson Recore glen.presson@recore.energy mailto:eanderson@chasolutions.com mailto:glen.presson@recore.energy

2) Project Purpose

• Obtain generators and associated automatic transfer switches ahead of upcoming improvements at the water treatment plant and pump stations, to be bid separately

3) Project Scope

• Provide and locate Diesel Generators at the following locations

1. Water Treatment Plant – 750KW 480/277V

2. City View Pump Station – 250KW 480/277V

3. East Galax Pump Station – 250 KW 480/277V

• Concrete slab: to support each generator, associated walkway and stairs and placement of each

• Delegated design: Associated aluminum metal access/maintenance platform.

• Automatic Transfer switches for ONLY the 250 KW generators

• Electrical installation by Others

• Intent is to:

i) Perform as much startup testing as possible, allow generator to run while awaiting installation.

ii) Complete startup and testing as a “Special Service” once full installation is completed

4) Bidding Schedule

• Bid Opening is 2:00 PM on Tuesday June 9th, 2026 at the City Office at 111 E. Grayson

Street, Galax Virginia 24333.

• Bidders not attending the Bid Opening may choose to email eanderson@chasolutions to ensure their bid has been received prior to the bid due date and time.

• Addendum will be sent out Friday at the latest

5) Instructions to Bidders

a) Article 1 – Bidding documents available by writing eanderson@chasolutions.com

b) Article 5 – Site Visits

c) Article 7 – Interpretations and Addenda

i) Questions to eanderson@chasolutions.com

d) Article 8 – Bid Security – 5% of Bid

e) Article 14 – Submission of Bid

i) In person at City office

ii) Bid form can be emailed in Word if requested

iii) Emailed bids accepted, receipt will be acknowledged

iv) Please make sure the math on the bid form is correct

f) Article 17 – Modification and Withdrawal of Bid

g) Article 21 – Sales and Use Taxes – Owner is NOT exempt

6) Agreement

a) Performance and Payment Bonds Required

b) See Insurance Requirements in Supplemental Conditions

c) Contract Times:

Shop Submittals Due 30 Days from NTP

Substantial Completion 240 calendar days from approved shops

Special Services/Final Completion 30 days after notice that installation is complete

Liquidated Damages $200/day

7) Bid Evaluation

a) THE RESULTS OF THE PUBLIC BID OPENING DO NOT CONSTITUTE OR

GUARANTEE PROJECT AWARD. ALL BIDS ARE THOUROUGHLY REVIEWED

FOR COMPLETENESS AND RESPONSIVENESS FOLLOWING THE BID

OPENING.

8) Supplementary Conditions

a) Davis Bacon Payroll Requirements for Onsite Work

b) Sign Requirements

c) All domestic products requirements: Build America Buy America Requirements

i) Contractor certification required

ii) Applies to generator, ATS, rebar, appurtenances

d) Mason Gragg will assist with forms during pre-construction meeting.

i) Mason will be onsite doing interviews to ensure payroll and onsite work matches up

ii) Major subs will be requested to attend pre-construction meeting

iii) Heavy construction wage decision included in specs

9) Supplementary Conditions

a) Davis Bacon Payroll Requirements for Onsite Work

b) Sign Requirements

c) All domestic products requirements: Build America Buy America Requirements

i) Contractor certification required

d) Required forms can be filled out during construction with assistance from Mason Gragg

10) Issues to Note

a) Generator fuel tank size to be adjusted to 48 hours under full load by addendum

b) Details of timing of testing/special services will be spelled out by addendum

c) Warranty currently set as 1-year after substantial completion, may be adjusted by addendum to 3-years to account for installation time.

11) City of Galax Comments

12) DHCD Comments

13) Questions:

Question 1: Should electrical conduits for feeders, controls and remote enunciator be included in the generator slab?

Answer: Addendum to include clarification on this.

Question 2: Any possibility of extending the bid due date?

Answer: Addendum will extend the bid date by one week

Question 3: Alternative Brand Generator, can alternates still be submitted.

Answer: Alternates will be accepted up to all day today.

Question 4:Is the Owner providing fuel?

Answer: Answer during the meeting was to provide fuel for testing. Addendum identifies requirements of the contract for equipment supplier to provide a full fuel tank after testing is completed.

Question 5: Can you clarify if Factory Witnessed test is required? This would reduce fuel onsite. Specify the testing required.

Answer: Will be clarified in Addendum. See item Ad1-4

Question 6: Can virtual factory testing be allowed.

Answer: Yes, but not needed. Will be clarified in Addendum. See item Ad1-4

Question 7: is NETA testing required?

Answer: To be clarified in Addendum. See item Ad1-5 & AD1-9

Question 8: Are approved ATS manufacturers not allowed by the generator major equipment manufacturers

Answer: To be clarified in Addendum. See item AD1-6

Question 9: ATS NETA testing after installation?

Answer: To be clarified in Addendum. See item AD1-9

Question 10: Is there a transcript of this meeting?

Answer: Meeting notes will be provided.

a) Direct questions to ENGINEER at:

Attn: Eric Anderson

CHA Consulting, Inc.

1341 Research Center Drive, Suite 2100

Blacksburg, Va 24060

Phone: (540) 552-5548 eanderson@chasolutions.com

Pre-Bid Agenda and Notes