TEL 713 871 8484 Architect/Engineer:

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Project Manual

Harris County

Crosby Community Center

HVAC/Control Upgrades-2024

UPIN No. 25208MF3Qz01

409 Hare Road Crosby, Texas 77532

ISSUE FOR PROPOSAL

April 5, 2026

Page Project No. 422003.10

2/13/2026

111390

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THOMAS A. FRANKLIN

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HVAC/Control Upgrades-2024 chopkins Text Box 4/05/2026

Crosby Community Center HVAC/Controls Upgrades - 2024 April 5, 2026 Page Project No. 422003.10

Issue for Proposal April 5, 2026

TABLE OF CONTENTS

000110 - 1

DOCUMENT 000110 - TABLE OF CONTENTS

Section Section Title

INTRODUCTORY INFORMATION

000101 Cover Page 000110 Table of Contents

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary 012500 Substitution Procedures 012600 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 016000 Product Requirements 017300 Execution 017419 Construction Waste Management and Disposal 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training

DIVISION 04 - MASONRY

042200 Concrete Unit Masonry

DIVISION 05 - METALS

054000 Cold Formed Metal Framing

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

072100 Thermal Insulation 079200 Joint Sealants

DIVISION 08 - OPENINGS

084113 Aluminum-Framed Entrances and Storefronts 088000 Glazing

DIVISION 09 - FINISHES

092900 Gypsum Board 096516 Resilient Sheet Flooring 099000 Painting and Coating

DIVISION 10 - SPECIALTIES

101400 Signage

Crosby Community Center

Page Project No. 422003.10

Issue for Proposal April 5, 2026

TABLE OF CONTENTS

000110 - 2

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

230500 Common Work Results for HVAC

230513 Common Motor Requirements for Hvac Equipment

230523.00 Valves for HVAC Piping

230529 Hangers and supports for HVAC Piping and Equipment

230548.13 Vibration Controls for HVAC

230553 Identification for HVAC Piping and Equipment

230593 Testing ,Adjusting, and Balancing for HVAC

230713 Duct Insulation

230719 HVAC Piping Insulation

230800 Commissioning of HVAC

230923 Direct Digital Control (DDC) System for HVAC

232113 Hydronic Piping

232116 Hydronic Piping Specialties

232923 Variable Frequency Motor Controllers

233113 Metal Ducts

233300 Air Duct Accessories

233346 Flexible Ducts

233600 Air Terminal Units

233713 Air Devices

237313.16 Indoor, Semi-Custom Air-Handling Units

DIVISION 26 - ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533 Raceways and Boxes for Electrical Systems

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling

260553 Identification for Electrical Systems

262816 Enclosed Switches and Circuit Breakers

END OF TABLE OF CONTENTS

Crosby Community Center ISSUE FOR PROPOSAL HVAC/Controls Upgrades - 2024 April 5, 2026 Page Project No. 422003.10

SUMMARY OF WORK

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SECTION 010100 - SUMMARY OF WORK

PART 1 - GENERAL REQUIREMENTS

1.1 DESCRIPTION OF WORK:

1.2 Replace six (6) air handling units with associated fresh air, and ductwork downstream of each unit. Provide new electrical to all air handling units. Redesign/rezone system and consider fewer AHUs along with VFDs to aid in shortening the chill water pump circuit. For energy & maintenance purposes, gas heat will be considered, including fresh air supply to the mech room, and high-pressure ducting. Utilize fan power boxes with heating coils and CO2 sensors in each room. Coordinate with Automated Logic Controls for design specifications & installation requirements.

A. In the event of conflicts within the construction documents not clarified by addendum, the Contractor shall provide the better quality or greater quantity of work.

B. On projects with contract price of more than $25,000.00, the Contractor shall provide a construction schedule. The construction schedule will be a bar-type schedule and shall be of sufficient detail to show construction sequence for different items of work. On projects with a contract price of $500,000.00 or more, the Contractor shall submit a critical path method (CPM) type schedule showing the sequence of installation for the various components of the work.

The construction schedule shall be updated by the Contractor whenever the schedule is impacted.

C. Schedule of Values:

1. The schedule of values may contain separate pay items for Division 1 requirements on bonding and insurance. All other costs shall be prorated across each line item of work.

2. On projects over $500,000.00 the schedule of values shall be divided into labor and material for each line item of work.

3. Contractor to provide breakdown of all construction scope as required by FEMA for review and processing of pay applications. This breakdown to be approved by FEMA at least two weeks prior to the submittal of the first pay application.

D. Permits The Contractor shall obtain and pay for all construction-related permits, utility taps, and hook-ups. No additional compensation will be made for time associated with the permit process.

E. A full time designated field superintendent with a minimum of eight (8) years’ experience in similar construction types must always be present that work is in progress and must be capable of making decisions on the Contractor's behalf. If the field superintendent is absent for any part of any day that work is being performed, then $150.00 per day (for each such occurrence) will be back charged to the Contractor and deducted from the estimate. Repetitive occurrences could be grounds for notifying the bonding company.

F. The Contractor must submit a list of all subcontractors prior to commencing work. During this project, the Architect must be notified of any changes in subcontractors.

HVAC/Controls Upgrades - 2024 April 5, 2026

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G. The Contractor shall have a designated field office complete in place and fully furnished and operational within 45 calendar days from the signing of the purchase order. Failure to have a fully furnished and operational field office within the allotted 45 calendar days will result in liquidated damages being assessed against the contract in the amount of fifty dollars ($50.00) per day for each day that the field office is not fully operational. The term fully operational shall include but not be limited to all required utility connections, required furnishings and climate control.

H. Test reports for fire alarm and security systems shall be approved by the Fire Marshall prior to substantial completion.

PART 2 - PROSECUTION OF THE PROJECT

2.1 TASKS

A. Temporary Facilities - In addition to field offices required in Division 1 of these specifications, the following shall be provided:

1. Drinking Water

2. Toilet(s)

3. Internet service

B. Parking:

1. The Contractor shall be responsible for the parking of his vehicles in a legal manner at no additional expense or inconvenience to Harris County.

C. Storage:

1. General - The Contractor shall be fully responsible for the security and safe keeping of any stored materials.

2. In addition to manufacturers’ recommendations, deliver, store, and handle products using materials, means, and methods that shall prevent mildew and mold growth.

3. The Contractor may use some open areas of the site for storage of materials at his own risk. The Contractor cannot store materials or drive across the existing concrete roof of the below grade jury assembly. Storage areas must be approved by the Architect.

4. The Contractor may not use any existing part of any existing Harris County facilities for storage of materials unless approved in writing to do so by the Owner.

5. Remote - The Contractor may use a location "off" the job site for storage of materials.

However, if he intends to submit requests for payment for stored materials, then Harris County, at its discretion, may pay for actual cost of material stored (less stipulated retainage) under the following conditions:

a. The Contractor shall apply for and receive advanced written approval from the Architect.

b. The intended location must be judged suitable and secure by the Architect.

c. The storage shall be in a bonded warehouse, in Harris County's name, fully insured.

d. The Contractor shall pay all costs related to the storage including loading, unloading, transportation, warehouse rent, and insurance.

e. The quantity and quality of material shall be inspected by the Architect, to ascertain compliance with the Contract Documents, paid invoices, and materials list.

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D. Hours of Work:

1. The building/site will be fully occupied by Harris County during the course of the project for the hours designated below. The facility and all associated mechanical and electrical services are to be fully operational each Monday through Friday from 5:00 am to 6:00

pm. The entire facility will be clear of construction storage/debris during the Owner-occupied hours.

2. The Contractor shall limit all construction activity to the following times: 7:00 am to 4:00 pm, Monday through Friday

3. If it becomes necessary to work on holidays, and after the hours noted above, a written request to work shall be submitted for approval to the Manager of Architectural Construction Section, twenty-four (24) hours prior to performing the work. Temporary partitions separating construction activity from occupiable spaces will not be allowed without written permission by Harris County. Access to the site during these hours shall be coordinated through the Chief Inspector.

4. Work shall be performed to not interfere with normal activities occurring outside the work area.

5. RAIN DAYS

a. Building Projects – If inclement weather (as defined in the General Conditions) impacts any portion of the project such that the project completion date is delayed (regardless of whether work is being performed on any other scheduled portion of the project during that time), then that day shall be deemed an Inclement Weather Day or Rain Day.

b. Roofing Projects – If rain or wet roof surface prevents the performance of the work for seven continuous hours between 7 a.m. and 4 p.m. and/or an inclement weather forecast (reported by the National Weather Service by 8 a.m. the same day that the work in question is scheduled) of 30% or more probability of precipitation, which would impact the work for seven continuous hours between the hours of 7 a.m. and 4 p.m., then that day shall be deemed an Inclement Weather Day or Rain Day.

E. Work Commencement:

The Contractor shall notify the Inspector forty-eight (48) hours prior to starting or restarting work on the project.

F. Cover-up Inspection

1. The Contractor shall notify the Inspector a minimum of forty-eight (48) hours prior to any cover-up inspection. Any work covered up prior to inspection and sign off shall be considered non-conforming to contract requirements.

G. Concrete Placement:

If it becomes necessary to provide this work, a written request shall be submitted for approval to the Manager of Architectural Construction Section, twenty-four (24) hours prior to performing the work.

H. Wage Scale Posting:

The Contractor shall always post the wage scale at the site of work in a prominent place where it can be easily seen by the workers.

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I. Pay Estimate Posting:

The most current processed monthly pay estimate for the project shall be posted at the site of work in a prominent place where it can be easily seen by the subcontractors.

J. Testing of Fire Alarm/Security Systems:

The General Contractor shall hire an independent testing agency certified/licensed by the State of Texas as designated by the Architect/Design Team to perform testing of the fire alarm and security systems.

PART 3 - CONTRACT ADMINISTRATION

3.1 PROCEDURES

A. Clarifications:

All clarifications required by the Contractor shall be requested in an expeditious manner from the Architect in the written form of a Request for Information (RFI). The Contractor shall copy Harris County Public Infrastructure, Engineering Division on all RFI documents. No additional compensation to the Contractor will be allowed for delays resulting from late requests for clarifications. Responses to RFI's will not be binding on Harris County until confirmed in writing by the Architect.

B. Field Modifications:

No person shall have the authority to verbally alter the requirements of the contract documents.

No field modifications will be binding on Harris County unless confirmed in writing from the Architect, or documented, signed and dated by the Architect on the set of "Record Drawings" in the field office.

C. Changes in Contract:

1. All proposed costs for a change in contract must be supported by itemized accounting of material, equipment and labor in sufficient detail to allow value analysis by the Architect using current cost estimating guides prevalent in the area. Harris County shall have up to fourteen (14) calendar days from date of receipt of written proposal for review and approval by the Architect.

2. For general construction work, the Contractor will be allowed the actual cost for materials from supply houses, the total amount of wages paid for labor, and the total cost of Federal Old Age Benefits (Social Security Tax) and of Worker's Compensation and Public Liability Insurance, plus cost of Bond if the size of the change warrants revision of the bonds. To the total of the above costs, the Contractor will be allowed to add a percentage as noted below to cover overhead and profit combined. Overhead shall be considered to include insurance other than mentioned herein, field and office supervisors, Project Managers and assistants, clerical work, use of small hand tools, incidental job burdens (i.e. telephone, electricity, dumpster costs) and general home office expenses, and no separate allowance will be made therefore. Allowable percentages for overhead and profit on changes shall not exceed 15%. In no way shall the cumulative cost burden to Harris County for overhead and profit exceed 15% including the General Contractor and his Subcontractors combined.

3. On changes involving both additions and deletions, percentages for overhead and profit will be allowed only on the net addition.

D. Separate Construction by Harris County:

Harris County may administer separate construction contract(s) on this project site

HVAC/Controls Upgrades - 2024 April 5, 2026

010100 - 5 simultaneously. Harris County may coordinate the separate contracts, and the Contractor shall extend full cooperation towards successful execution of all separate contracts.

E. Preservation and Restoration of Property:

Harris County reserves the right to repair damages to existing property made necessary through an act, omission or misconduct, or in consequence of the non-performance of the Work on the part of the Contractor, his employees or subcontractors, if the Contractor fails to respond to written demand for the repair within 24 hours of such notification. Repairs made by the County on the Contractor’s behalf shall be reimbursed by the Contractor to the County or said costs of repairs may be deducted from amounts owed to the Contractor.

F. Commissioning:

Commissioning of the facility shall occur prior to substantial completion. The commissioning process shall include representatives from the Design Team, Contract Administration and County Agencies responsible for the operation and maintenance of the facility.

G. Substantial Completion:

Substantial Completion occurs when the project can be occupied and used for its intended purpose. Substantial completion occurs when all mechanical, electrical and plumbing systems and fixtures are operational, and the building or portion of the building can be occupied for its intended purpose. Factors such as the lack of door hardware, security features, life safety devices, fire and smoke alarm testing, and too many other numerous aspects to list may mitigate against a project being substantially complete for the purpose of stopping the contract time. The Architect shall issue a substantial completion certificate setting forth a time limit for remedying the punch list items, as determined by the Architect. The substantial completion certificate effectively stops the contract time. Failure of the Contractor to complete punch list items within the time limit shall result in the assessment of liquidated damages being assessed against the contract in an amount equal to one half of the liquidated damages applicable to delays prior to substantial completion. Warranty periods and dates for the owner to assume responsibility for utilities shall be the date of substantial completion.

H. Warranties:

1. All items having a manufacturer's warranty installed under this contract shall be installed by or under the directive of the manufacturer or his certified agent to conform with the manufacturer's warranty requirements. All work involving manufacturers’ products shall be performed in accordance with the manufacturer’s recommendations in order to maintain all warranties.

2. Immediately prior to expiration of the one (1) year standard warranty period, or any extended warranty such as roofing, the Contractor shall inspect the Work in the company of the Architect. The Architect shall be given not less than fourteen (14) calendar days’ notice prior to the anticipated date of warranty expiration.

3. Where any portion of the Work has proven to be defective and requires replacement, repair or adjustment, the Contractor shall immediately provide materials and labor necessary to remedy such defective Work and shall prosecute such Work without delay until completed to the satisfaction of the Architect, even though the date of completion of the corrective work may extend beyond the expiration date of the warranty period.

END OF SECTION

Crosby Community Center Issue for Proposal

Page Project No. 422003.10

Issue for Proposal April 5, 2026

SUBSTITUTION PROCEDURES

012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit a request for each substitution. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use copy of form provided at end of this Section.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

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i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

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SUBSTITUTION PROCEDURES

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g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

Page Project No. 422003.10

Issue for Proposal April 5, 2026

CONTRACT MODIFICATION PROCEDURES

012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days after receipt of Proposal Request, when not otherwise specified, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

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CONTRACT MODIFICATION PROCEDURES

012600 - 2

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use AIA Document G709 or form acceptable to Architect.

1.4 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

Page Project No. 422003.10

Issue for Proposal April 5, 2026

PAYMENT PROCEDURES

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

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PAYMENT PROCEDURES

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4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. Include requirements for insurance and bonded warehousing, if required.

6. Allowances: Provide a separate line item in the schedule of values for each allowance.

7. For each item of work in the schedule of values, provide a separate line item for initial cost of materials, for amount of each subsequent stage of completion, and for total installed value.

8. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place either as separate line items or distributed as general overhead expense, at Contractor’s option.

9. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. The initial Application for Payment, the Application for Payment at time of Substantial Completion, and the final Application for Payment involve additional requirements.

B. Payment Application Times: The period of construction work covered by each Application for Payment is the period indicated in the Agreement between Owner and Contractor.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

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2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

5. Copies of building permits, authorizations, and licenses from authorities having jurisdiction for performance of the Work.

6. Initial progress report.

7. Report of preconstruction conference.

8. Certificates of insurance and insurance policies.

9. Performance and payment bonds.

10. Data needed to acquire Owner's insurance.

H. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements " see Section 017700 “Closeout Procedures.”

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706 " Affidavit of Payment of Debts & Claims.

5. AIA Document G706A " Contractor’s Affidavit of Release of Liens.

6. AIA Document G707 " Consent of Surety to Final Payment.

7. Evidence that claims have been settled.

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8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office,and by each temporary telephone. Keep list current at all times.

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1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

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c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings.

Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

6. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inchesin diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

7. Review: Architect will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

8. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Contractor’s option.

2. File Submittal Format: Submit or post coordination drawing files using PDF format.

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1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in…