INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/6/25 Page 1 of 5

IFB #: 262848AMS

IFB TITLE: STREET LIGHTING AND SIGNAL MAINTENANCE

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a Contractor to furnish all necessary labor, supervision, and equipment for the installation, repair, replacement, and removal of traffic control devices such as signals, signal equipment, street lighting, and bollards as stated herein.

Bidders are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide verifiable references demonstrating experience performing traffic signal and sign maintenance in compliance with the following standards:

a. Manual of Uniform Traffic Control Devices (MUTCD);

b. Minimum specifications for Traffic Control Signals and Devices (MSTCSD); and

c. National Electric Code (NEC), and National Electric Safety Code (NESC)

3.1.2. References submitted must be for services provided within the past 7 years preceding the submission deadline in OpenGov.

A minimum of 2 references are required.

https://procurement.opengov.com/portal/scgov

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3.1.3. A single reference may be used to verify multiple

requirements. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must have either a State of Florida Certified Electrical Contractor License, or a Florida Utility Line (Electrical) Contractor License. License(s) must be achieved prior to bid opening.

3.2.2. Failure to submit proof of required licenses or certifications within three (3) business days after request from the County may result in bidder being declared non-responsive.

3.2.3. Offeror shall be required to meet all requirements of Part II, Section 2 prior to award and throughout the term of any resulting Contract. Following verification of Qualifications, the County may require the apparent low responsive and responsible Offeror(s) to provide evidence demonstrating it satisfies all requirements of Part II, Section 2. Failure of the Offeror to provide evidence of requirements that demonstrate the Offeror’s ability to perform the Scope of Services to the County’s satisfaction may result in a determination by the County that the Offeror is non-responsible.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the

IFB Part I Revised 10/6/25 Page 3 of 5

County shall be disqualified

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

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In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/6/25 Page 5 of 5 employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

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1. OVERVIEW

Contractor(s) shall furnish all labor, supervision, and equipment as necessary to provide complete service to furnish, install, repair, replace, remove, and/or inspect electronic/electrical traffic control devices, including but not limited to traffic signals and signal equipment, street lighting, and bollards per the Contract Fee Schedule.

2. CONTRACTOR RESPONSIBILITIES

Contractor shall have at least one employee on-site certified in Advanced Temporary Traffic Control (TTC) in compliance with the Florida Department of Transportation (FDOT) for planning, implementing, supervision and oversight of the work.

3. CONTRACTOR REQUIREMENTS

A. All non-certified field personnel shall attend a 16-hour Temporary Traffic Control (TTC) course, Florida Restricted certification, or Florida Basic Flagging certification prior to performing work under the Contract.

B. All work performed by Contractor shall conform to all existing Sarasota County Codes, Specifications, Technical and Special Provisions and Regulations, including lockout/tagout procedures and Occupational Safety and Health Administration (OSHA) standards. The work shall be completed with professional methods and standards of the trade.

C. All work performed by Contractor shall be per Florida Department of Transportation (FDOT) Design Standards – for Design, Construction, Maintenance, and Utility Operations on the State Highway System 2025, unless noted differently. All installations and equipment shall adhere to the Manual on Uniform Traffic Control Devices (MUTCD), Minimum Specifications for Traffic Control Signals and Devices (MSTCSD), National Electrical Code (NEC), National Electrical Safety Code (NESC), and International Municipal Signal Association (IMSA).

D. Every Contractor crew must have at least one employee on site who can effectively communicate in English with County staff and with the general public.

E. Contractor shall coordinate work so there is minimal to no interruption to daily work at any location.

F. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

G. Contractor shall be responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

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H. Contractor shall be required to participate in performance and project report meetings as deemed necessary by the County.

I. Any requests to correct previous work shall not be charged to the County if, in the sole opinion of the County, the request is caused by improper work or the installation of substandard materials or parts.

J. Contractor shall be responsible for restoring work areas back to pre-work construction condition, including but not limited to sod replacement, grade, sidewalks, curbing, etc. Proper disposal shall include Contractor removing all items from the job site area and disposing of them.

L. When performing non-electrical work, Contractor shall have an employee on site who is International Municipal Signal Association (IMSA) certified in Traffic Signals, Level I. Work of an electrical nature will require an IMSA Level II certified employee on-site for standard or emergency response.

M. Contractor shall provide vehicles and equipment for use of his workforce that are properly equipped to perform the work as needed.

N. All equipment necessary for performance of this contract shall be maintained in accordance with applicable manufacturer or industry guidelines and in safe operating condition.

O. Signal Projects:

i. Contractor’s supervisor shall be responsible to:

a. Oversee and inspect all work;

b. Attest to the accuracy and compliance with all applicable standards;

c. Sign all appropriate affidavits;

d. Report to the job site in response to any problems or emergencies that arise within four (4) hours of notification.

P. Electrical Projects:

i. All electrical projects shall have all work performed under the supervision of an individual (or individuals) possessing a Master Electrician License.

a. When performing work that is electrical in nature, Contractor shall have a crew leader on site at all times who is a Journeyman Electrician.

ii. Contractor’s supervisor shall be responsible to:

a. Oversee and inspect all work;

b. Attest to the accuracy and compliance with all applicable standards;

c. Sign all appropriate affidavits;

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d. Report to the job site in response to any problems or emergencies that arise within four (4) hours of notification.

Q. Evidence of licenses and certifications must be provided within three (3) business days after request from County.

R. Contractor shall be responsible for any damage done to existing functioning equipment. Damaged equipment will be replaced at Contractor's expense.

4. ASSIGNMENT OF WORK

A. Service requests will be dispatched by the County by means of a telephone call or email.

B. Contractor shall provide an itemized not to exceed quote, based on the contract fee schedule, that includes TTC plans, shop drawings, and a full description of the project within five (5) business days of the initial service request or site visit date (whichever is later). TTC responsibilities, including all necessary devices, personnel and plans shall be considered incidental to the work and included in contract fee schedule unit cost. No increases to the initial quote shall be permitted unless unforeseen circumstances arise and written pre-approval by the County has been received by Contractor.

C. Upon receipt of the quote, the County shall issue either a Work Order (WO) number, indicating the Purchase Order (PO) for the project (if an existing PO is in effect), or issue a new PO. No work shall commence by Contractor until receipt of a WO or a PO. This WO number must be referenced on all correspondence, including invoices.

D. Contractor shall coordinate a weekly work schedule within 7 days with the County’s Traffic Operations Department to ensure the availability of the work area so as not to delay the execution of a project, to maintain traffic flow, and to minimize activities that might be detrimental to the work in progress such as automatic sprinkler systems, or other customer or construction traffic.

i. Project days shall commence no later than seven (7) days after the Contractor has received the PO or WO.

ii. Contractor shall complete the work as mutually agreed upon by the County, including the due date for the project task.

E. The County reserves the right to perform certain tasks, such as programming and wiring, in-house instead of assigning them to Contractor. Contractor shall report the portion of work they complete as a percentage, in accordance with the Contract fee schedule.

5. RESPONSE TIME

A. Standard Services – Contractor shall verbally respond to each request for Standard Services within 24 hours of notification. If a site visit is not required (in other words, the work required was adequately described to Contractor), Prepared by Transportation Department PART II- Page 4 of 4

Contractor shall provide the County with an anticipated date whereby the work shall begin. If a site visit is required, Contractor shall provide the County with an anticipated date whereby the work shall begin within one business day of the site visit.

B. Emergency Services – Contractor shall verbally respond to each request for Emergency Services within thirty (30) minutes of notification. Qualified staff with TTC and IMSA certification shall arrive on site within two hours of initial notification.

C. Late response or tardiness for emergency response may result in a Deficiency Fee being assessed by the County per occurrence. The Deficiency Fee to be deducted per occurrence is shown below:

i. Emergency Service Response shall have a Deficiency Fee of $200.00 per hour assessed for each hour beyond the required two-hour on-site response time, per occurrence, unless otherwise agreed to by the County.

6. HOURS OF WORK / INVOICING

A. All work shall be done Monday through Friday, 7:00 A.M. through 7:00 P.M., except during Emergency Services. The County reserves the right to restrict work at major and/or congested intersections to off-peak hours.

B. Contractor shall only invoice for time spent on the job at the rate listed on the Contract fee schedule. Charges are to begin when the appropriate technician arrives at the jobsite. All trip charges, mileage, vehicle charges, travel time, and labor shall be included in the rate.

C. Invoices shall not be approved for payment until the work being invoiced has been accepted by the County.

7. WARRANTY

All work and materials provided by Contractor shall be fully warranted from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by Contractor or materials manufacturer, whichever is greater.

8. PERMITS

Contractor shall be responsible for determining if a permit is required for any work order and shall obtain all necessary permits. Contractor shall be reimbursed for the cost of the permit fee only.

9. SUBCONTRACTING

Contractor shall not subcontract any work under this Term Contract, unless prior written approval is obtained from the County.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

Part III