Project_Bid_Package_FINAL_18Aug2025.pdf

PARKS AND RECREATION DEPARTMENT

323 CHURCH STREET, SANTA CRUZ, CA 95060 ● 831-420-5270 ● www.santacruzca.gov

2025 Santa Cruz Wharf End Interim Repair Project

Municipal Wharf Santa Cruz, CA 95060

Bents 167-171 Post-Collapse Bents 167-171 Interim Repair

Santa Cruz City Council

Fred Keeley, Mayor

Councilmembers

Renee Golder Susie O’Hara Sonja Brunner

Vice-Mayor Scott Newsome Gabriela Trigueiro Shebreh Kalantari-Johnson

Matt Huffaker, City Manager Tony Elliot, Director of Parks and Recreation

Mike Godsy, Parks Superintendent Britt Hoberg, Wharf Supervisor

Norman F. Daly, Development Manager

PROJECT BID PACKAGE

BID OPENING: SEPTEMBER 15, 2025 at 1:30 PM PST

323 Church STREET, SANTA CRUZ, CA 95060 ● 831-420-5270 ● www.santacruzca.gov

2025 SANTA CRUZ WHARF END INTERIM REPAIR PROJECT

Municipal Wharf Santa Cruz, CA

PROJECT BID PACKAGE

DOCUMENT NUMBER DOCUMENT TITLE

00010 Notice Inviting Sealed Bids

00020 Instructions to Bidders

00030 Bid Proposal

00040 Plans

00050 Project Specifications

00060 General Conditions

00070 Permit Compliance Table

00080 Treated Wood Waste Disposal Plan

00090 Form of City/Contractor Agreement

00100 Change Order Form

00110 Payment Request Form

00120 Form of Bonds

None Addenda (if issued)

None Current State of California prevailing wage rates http://www.dir.ca.gov/DLSR/PWD

None City of Santa Cruz Standard Specifications (dated

2002) as amended at https://www.cityofsantacruz.com/home/showpublished document?id=2467 http://www.santacruzca.gov/ http://www.dir.ca.gov/DLSR/PWD https://www.cityofsantacruz.com/home/showpublisheddocument?id=2467

DOCUMENT 00010

Document 00010

NOTICE INVITING SEALED BIDS

PROJECT NAME: 2025 Santa Cruz Wharf End Interim Repair Project PROJECT ADDRESS: Municipal Wharf, Santa Cruz. CA 95060 DATE OF NOTICE: August 18, 2025

Notice is hereby given that the City of Santa Cruz invites sealed bids from California Class “A” General Engineering Contractors for the 2025 Santa Cruz Wharf End Interim Repair Project at the Santa Cruz Municipal Wharf, Santa Cruz, CA, 95060 all as more particularly and in detail set forth in the following documents collectively known as the “Project Bid Package”:

Document Number: Title:

00010 Notice Inviting Sealed Bids 00020 Instructions to Bidders 00030 Bid Proposal 00040 Plans 00050 Project Specifications 00060 General Conditions 00070 Permit Compliance Table 00080 Treated Wood Waste Plan 00090 Form of City/Contractor Agreement 00100 Change Order Form 00110 Payment Request Form 00120 Form of Bonds None Addenda (if issued) None Current State of California prevailing wage rates at http://www.dir.ca.gov/DLSR/PWD None City of Santa Cruz Standard Specifications (dated 2002) as amended at

A. PROJECT DESCRIPTION

The Santa Cruz Wharf experienced powerful storms in December 2023 and in February 2024.

Work to repair the damage caused by those storms was underway when an unprecedented high swell event on December 23, 2024 caused a partial collapse of the Wharf in the repair area. The City of Santa Cruz is moving forward to repair the significant damage that has taken place as well as strengthen and reinforce the existing structure at that location.

The Project consists of the following major elements:

1. Removal and disposal of existing damaged piles and structural components.

2. Installation/replacement of damaged or missing piles.

3. Installation/replacement of associated structural members, mechanical connectors, decking, railings, and asphalt surface.

http://www.dir.ca.gov/DLSR/PWD

B. ENGINEER’S ESTIMATE

The cost estimate prepared by the Project Engineer for all work on this Project is $1,377,500.

C. MANDATORY PRE-BID SITE INSPECTION

A mandatory pre-bid site inspection will be held as noted below. Attendees will be required to follow any safety measures currently recommended by the Santa Cruz County Public Health Officer. All prospective bidders must attend the mandatory pre-bid site inspection and sign in on the City-provided attendance sheet at this pre-bid site inspection to be eligible to bid on the Project.

Date: August 25, 2025 Time: 1:30 PM Place: Wharf Headquarters, 21 Municipal Wharf, Santa Cruz, CA 95060

D. PROJECT SCHEDULE (Anticipated)

Notice Inviting Sealed Bids: August 18, 2025 Mandatory Pre-Bid Site Inspection: August 25, 2025 at 1:30 PM Bids Due: September 15, 2025 at 1:30 PM Notice of Intent to Award Contract: September 22, 2025 Contract Award: September 29, 2025 Contract Signing: October 13, 2025 Preconstruction Conference: October 20, 2025 Notice to Proceed: October 20, 2025

Date of Substantial Completion: February 17, 2026

E. OBTAINING THE PROJECT BID PACKAGE

The Project Bid Package may be downloaded without charge from the City’s OpenGov procurement portal at: Bidding Information | City of Santa Cruz.

All prospective bidders must be registered on the City’s OpenGov procurement portal in order to bid. Bid proposals from unregistered bidders will not be considered.

The City’s OpenGov procurement portal will be updated periodically with addenda and other information relevant to submitting a bid proposal for the Project. All official notifications, addenda, and other Project Bid Package documents will be issued only through the City’s OpenGov procurement portal. Neither City nor any City official, employee, or agent will be responsible for Project Bid Package documents, including Addenda, if any, obtained from sources other than the City’s OpenGov procurement portal.

F. BID SUBMITTAL

One set of hard copy wet-signed Bid Proposals for the above-mentioned work must be received at the Parks and Recreation Department, located at 323 Church St., Santa Cruz, CA, by 1:30 PM on September 15, 2025 in sealed envelopes plainly endorsed:

SEALED BID: DO NOT OPEN

Municipal Wharf, Santa Cruz, CA

See Plans, Sheet 2, for a list of materials that the City will furnish. The Contractor shall furnish all other materials for the Project not furnished by the City.

https://www.cityofsantacruz.com/business/bidding-information and will be publicly opened and read aloud. Bids received after the date and time stated above will be rejected as nonresponsive. Closing time to receive bids will be verified by the official United States time webpage maintained by the National Institute of Standards and Technology, U.S.

Department of Commerce and the U.S. Naval Observatory, U.S. Department of Defense found at https://time.gov/.

The lowest, responsive, and responsible bidder will be notified by City staff within seven (7) days of the bid opening. The City reserves the right to reject any and all bids, including but not limited to for any minor irregularities, or waive any informalities or minor defects in bids received.

The City may reject a bid if it determines that any of the bid prices are materially unbalanced to the potential detriment of the City.

All bids must be in ink on the Bid Proposal Form and must be sealed. No Bid Proposal will be accepted that is incomplete, written in pencil, altered, illegible or contains unrequested alternates.

All Bid Proposals must be filled out completely and signed.

All Bid Proposals must comply with the Project Bid Package. A Bidder must clearly and legibly set forth all information requested in the manner and form indicated.

A bidder may withdraw a submitted Bid Proposal at any time prior to the time of bid opening only by written request to the City. Unless otherwise required by law, no bidder may withdraw its Bid Proposal for a period of sixty (60) days after the bid opening.

By submitting a Bid, the Bidder represents that it has carefully examined and investigated the Project site and all Project Bid Package documents.

No Bid will be considered for less than all required items and one contract will be awarded for the entire Project.

G. INSTRUCTIONS TO BIDDERS

For additional information regarding the bid process see Document 00020 Instruction to Bidders.

This Notice Inviting Sealed Bids is issued by the City of Santa Cruz, California.

Dated: August 18, 2025

Norman F. Daly Development Manager Parks and Recreation Department 323 Church St.

Santa Cruz, CA 95060

END OF DOCUMENT 00010

https://time.gov/

DOCUMENT 00020

Document 00020

INSTRUCTIONS TO BIDDERS

A. BID SUBMITTAL

All hard copy Bid Proposals for the 2025 Santa Cruz Wharf End Interim Repair Project will be received at the Parks and Recreation Department, located at 323 Church St., Santa Cruz, CA, 95060, by the date and time specified in Document 00010 Notice Inviting Sealed Bids in sealed envelopes plainly endorsed:

SEALED BID: DO NOT OPEN

Santa Cruz, CA and will be opened and read aloud. Bid Proposals received after the date and time stated above will be rejected as nonresponsive. The closing time for receipt of Bid Proposals will be verified by the official United States time webpage maintained by the National Institute of Standards and Technology, U.S. Department of Commerce and the U.S. Naval Observatory, U.S. Department of Defense at https://time.gov/.

Bidder must comply fully with all provisions of the Project Bid Package, of which these Instructions to Bidder are part thereof; failure to do so may render the bid non-responsive. The contract will be awarded to the lowest, responsive, and responsible bidder.

To determine the lowest bidder, the City will compare all total base bid prices submitted and identify the lowest submitted base bid.

The determine the responsiveness of a bidder the City may consider any of the following, but is not limited to:

1. The Bid Proposal is received on time and completed in accordance with these Instructions and the Project Bid Package.

2. The Bid Proposal contains required contents, forms and signatures submitted in accordance with these Instructions and the Project Bid Package.

Bids are considered responsive when they:

a. Comply with all requirements, instructions, and conditions of this solicitation.

b. Comply with the bid specifications and do not have unacceptable exceptions.

c. Include pricing for all items listed.

d. Include all required submittals.

e. Acknowledge all bid addenda.

f. Have signatures on the Bid Sheet.

https://time.gov/

g. Are received by the bid due date and time.

Non-responsive bids may not be considered and may be rejected.

To determine the responsibility of a bidder, the City may consider any of the following, but is not limited to:

1. Financial capacity.

2. Experience or past performance.

3. Use of Subcontractors/Subconsultants.

4. Past, Present and Pending Legal Actions.

5. Exceptions to the City’s terms and conditions set forth in the Project Bid Package.

6. Anticipated adherence with Project delivery schedule.

7. Ability to respond to City’s inquiries for Bid Proposal clarification.

8. Capability, in all respects, to fully perform the contract requirements and the integrity and reliability to assure good-faith performance.

Bidder shall read the entirety of the Project Bid Package prior to submitting a Bid Proposal. Bid Proposals shall be submitted based on information contained in the Project Bid Package. All submitted Bid Proposals must be completed in ink on Document 00030 Bid Proposal, must contain required documents and must be sealed. No Bid Proposal will be accepted that is incomplete, written in pencil, altered, illegible or contains unrequested alternates. All documents must be filled out completely and signed. The City is not responsible for Bid Proposals sent through the mail or delivered to an address other than the one listed in the Notice Inviting Bids.

Bid Proposals submitted to City shall consist of the following documents:

Item No. Title

1. Bid Proposal with Line Item Division Costs.

(must be accompanied by a notary acknowledgment)

2. Bid Security.

3. Bidder Reference Sheet.

4. Bidder Financial Qualification Form.

5. Bidder Qualifications Questionnaire.

6. Subcontractors Data Sheet.

7. DIR Compliance Affidavit and Screenshot.

8. Non-Collusion Declaration.

9. Equal Employment Opportunity Certification.

10. Public Contract Code 10162 Questionnaire.

11. Public Contract Code Section 10232 Statement.

12. Public Contract Code 10285.1 Statement.

13. Good Faith Statement of Local Hire.

14. Contractor’s Certificate Relating to Worker Compensation.

15. Addendum (if issued).

16. Proof of a current and active California Class “A” General Engineering Contractor license.

17. California Air Resources Board valid Certificates of Reported Compliance for

Bidder and Bidder’s subcontractors regarding in-use off-road diesel-fueled fleets.

Bid Proposals submitted in other formats or Bid Proposals not containing the aforementioned documents will not be accepted.

Bid Proposals shall include prices for all items shown on Document 00040 Plans and listed in the Bid Proposal and Line Item Division Costs. Prices must be given for each line item; each line item shall include Contractor's overhead and profit and costs associated with the requirements of the Plans, Line Item Divisions, Project Specifications, General Conditions, and Permit Compliance

Table. Costs shall also be summarized by Division in the Base Bid Summary contained in the Bid Proposal.

By submitting a Bid, Bidder represents that Bidder has carefully examined and investigated the Project site and all Project Bid Package documents.

B. ADDENDA

Addenda, if any, will be issued through the City’s OpenGov procurement portal prior to the Bid Proposal opening date and shall become a part of the Project Bid Package. The additions or changes contained in such addenda shall be considered by Bidder in preparation of his/her Bid Proposal. All Bidders shall verify if the City has issued any addenda for this Project. It is Bidder’s sole responsibility to ensure that all addenda requirements are included in the submitted Bid Proposal. All addenda shall be posted on the City’s OpenGov procurement portal at Bidding Information | City of Santa Cruz.

C. WITHDRAWING SUBMITTED BID

A Bidder may withdraw a submitted Bid Proposal at any time prior to the time of bid opening only by written request to the City. Unless otherwise required by law, no Bidder may withdraw its Bid Proposal for a period of sixty (60) days after the bid opening.

D. RIGHT TO REJECT BIDS

The City reserves the right to reject any and all Bid Proposals, including but not limited to for any minor irregularities, or waive any informalities or minor defects in proposals received. The City may reject a Bid Proposal if it determines that any of the bid prices are materially unbalanced to the potential detriment of the City.

E. CONTRACT AWARD

City will issue a Notice of Intent to Award Contract upon 1) reviewing all submitted bids and identifying the lowest, responsive, and responsible bidder and 2) confirming that the lowest, responsive, and responsible bid does not exceed the Project budget.

Upon City’s issuance of the Notice of Intent to Award Contract, a five day Bid Protest Period (See Section F “Award Protests” below) shall commence during which bidders may protest City’s or successful Bidder’s failure to comply with the requirements of City’s Purchasing Ordinance or the solicitation documents. In the event no protests are received, City shall issue a Notice of Contract Award upon conclusion of the Bid Protest Period.

In the event the lowest, responsive, and responsible bid exceeds the Project budget, the City may delay awarding the contract until additional funds are identified and approved by City. If the lowest, responsive, and responsible bidder refuses or fails to subsequently execute the Contract, the City may award the Contract to the second lowest, responsive, and responsible bidder. If the second lowest, responsive, and responsible bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest, responsive, and responsible bidder.

Within ten (10) calendar days after receiving written notice that the contract has been awarded, the successful bidder shall return to the City the signed City/Contractor Agreement, together with the completed Labor and Material Bond and Faithful Performance Bond each in an amount equal to one hundred percent (100%) of the contract price (issued by a corporate surety company approved by the City Attorney), insurance certificates, and all other documents as required by the Project Bid Package.

F. AWARD PROTESTS

The City desires to foster cooperative relationships with Bidders and to reach a fair agreement in a timely manner.

The City encourages Bidders to resolve issues regarding the procurement requirements or process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the procurement, cancel the procurement, or determine the issues to be unfounded and proceed with the solicitation. In the event the issues are unresolved to the satisfaction of the Bidder, and the Bidder wishes to protest the process, the protesting Bidder must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the Intent to Award notice should be directed to:

Norman Daly, Development Manager, ndaly@santacruzca.gov

Any Bidder who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award. Protest letters regarding a formal contract award shall be directed to:

City of Santa Cruz City Clerk Administrator 809 Center Street, Room 9 Santa Cruz, California 95060

Protests must be filed with the City Clerk’s office no later than 5 business days after the written Notice of Intent to Award is sent by the City. Protest letters will include:

• The name, address, and telephone number of the protester;

• The Project title, RFP Number, and RFP due date;

• Name of City employee and Department designated as the contact in the original RFP;

• A detailed statement of the legal and/or factual grounds for the protest; and

• The form of relief requested.

The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Bidder’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City Council is final.

G. RELIEF OF BIDDERS

Attention is directed to the provisions of Government Code Section 14350 to 14353, inclusive, (Subletting and Subcontracting Fair Practices Act), which sections are incorporated herein by reference, concerning relief of bidders and in particular to the requirement therein that if the bidder claims a mistake was made in his/her bid, the bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.

H. REGISTRATION WITH STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL

RELATIONS

City has determined that the Project is a public works project and as such is subject to state prevailing wages and associated requirements. All bidders and their subcontractors must be registered with the state of California Department of Industrial Relations pursuant to Labor Code mailto:ndaly@santacruzca.gov section 1725.5 and 1771.1 and provide proof of said registration with the Bid Proposal. Refer to the DIR website, http://www.dir.ca.gov, to register and to find the correct wage rates and answers to questions related to prevailing wage requirements.

The only form of proof acceptable to City is printed confirmation from the DIR website showing current registrations for the bidder and bidder’s subcontractors. Failure to provide proof of DIR registration for contractor and subcontractors shall render the bid non-responsive and shall act as a bar to the award of the contract.

I. STATE PREVAILING WAGES

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). State Prevailing wages as published by the State of California DIR are required for all workers, including those employed by subcontractors and are available at the following website:

www.dir.ca.gov/dlsr/PWD/index.htm. See Document 00060 General Conditions, Article IX for additional information and requirements.

J. PAYMENT SCHEDULE:

Contractor shall be eligible to receive monthly progress payments for completed work. See Document 00060 General Conditions, Article IV for additional information.

K. GOOD FAITH LOCAL HIRING AND APPRENTICESHIPS

The Contractor and all subcontractors must make good faith efforts to hire qualified individuals who are residents of Santa Cruz County as required by SCMC Chapter 3.10, and to employ apprentices who are enrolled and participate in a viable apprenticeship program approved by the California Division of Apprenticeship Standards.

L. BID SECURITY

All Bid Proposals shall be accompanied by a certified check, cashier's check, or bidder's bid security bond made payable to the order of the City of Santa Cruz, California, for an amount not less than ten percent (10%) of the amount of the Bid Proposal.

The certified check, cashier's check, or bidder's bond shall be given as a guarantee that the bidder will enter into a contract, if awarded, and will be declared forfeited if the successful bidder refuses, or fails to enter into said contract, and furnish all required bonds within the time specified after being notified to do so by the City of Santa Cruz.

Surety companies must be listed on Circular 570 available online at https://www.fiscal.treasury.gov/surety-bonds/circular-570.html.

M. LABOR AND MATERIAL BOND AND PERFORMANCE BOND

The successful bidder will be required to furnish a Labor and Material Bond in the amount equal to one hundred percent (100%) of the contract price, and a Faithful Performance Bond in an amount equal to one hundred percent (100%) of the contract price, said bonds to be issued by a corporate surety company approved by the City Attorney no later than ten calendar days from the date of the Notice of Contract Award as issued by City.

Surety companies must be listed on Circular 570 available online at https://www.fiscal.treasury.gov/surety-bonds/circular-570.html http://www.dir.ca.gov/dlsr/PWD/stz.xls

N. CLARIFICATIONS TO PROJECT BID PACKAGE

In the event Bidder has any questions as to the meaning of any part of the Project Bid Package, or if Bidder finds any error, inconsistency, or ambiguity in the Project Bid Documents, Bidder shall submit a written request for clarification to City through City’s OpenGov procurement portal prior to submitting a bid.

The questions and clarifications submission deadline regarding the Project Bid Package shall be September 4, 2025.

City’s tentative response deadline for questions and clarifications regarding the Project Bid Package shall be September 9, 2025.

Clarifications, interpretations, corrections, and changes to the Project Bid Package made in any other manner shall not be binding and Bidders shall not rely upon them.

O. LICENSES

Bidder and Bidder’s proposed subcontractors shall be fully qualified and are authorized or permitted under state and local law to perform such work and services. The Bidder and Bidder’s proposed subcontractors shall hold such licenses as may be required to perform the Work. The Bidder is required to ensure that all subcontractors listed in the Price Proposal and working on this Project hold valid licenses and certifications suitable for their trade. The Bidder is required to provide with Contractor’s Bid Proposal satisfactory proof of licensure to the City.

State of California Contractor License. The Bidder providing a Bid Proposal as the Prime Contractor shall possess a valid California Contractor’s current and active California Class A General Engineering Contractor license at the time the Bid Proposal is submitted, and all listed subcontractors shall hold valid licenses suitable for their trade at the time of the Bid Proposal submittal. Failure to possess required licenses at the time of the Bid Proposal submittal may render the Bid Proposal non-responsive and may act as a bar to award of the contract to the Contractor and shall result in a forfeiture of the bid security.

City of Santa Cruz Business License. The Contractor agrees that Contractor, its subcontractors and/or agents (if any) will comply with all applicable federal, state, and local licensing requirements and agrees to provide proof of a current City of Santa Cruz Business Tax Certificate if:

• Contractor, its subcontractor(s) and agent(s) or its business is/are located in the City of Santa Cruz;

• Will perform actual work in the City of Santa Cruz for 6 or more days annually; or

• Will use company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.

For additional information and licensing requirements, visit the City’s Business Licenses and Permits webpage at Licenses, Fees, and Taxes | City of Santa Cruz or call the Revenue and Taxation division at 831/420-5070.

P. INSURANCE

Contractor shall procure and maintain for the duration of the contract, and for five years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

Such insurance shall be of the type and amount set forth, including worker’s compensation insurance, in Document 00060 General Conditions Article VII and shall deliver an insurance https://www.cityofsantacruz.com/government/city-departments/finance/licenses-fees-and-taxes certificate on the form approved by the City to the address specified no later than ten calendar days from the date of the Notice of Contract Award as issued by City.

Q. SUB-CONTRACTORS

Bidder shall furnish the names, license numbers and other information regarding subcontractors bidder intends to subcontract with for the work. This information shall be submitted with the Bid Proposal on the Contractor Data Sheet(s). Failure to provide this information shall render the bid non-responsive, and shall act as a bar to award of the contract.

R. CONTRACTOR STATEMENT OF RESPONSIBILITY

Each prospective Bidder shall certify as to the qualifications of his/her firm to complete the work identified in the Contract Package. The Statement of Qualifications is part of the Contractor Data Sheet required to be submitted with the Bid Proposal.

S. SCHEDULE OF VALUES

When and if requested, Contractor shall provide City with a schedule of quantities, values and fees, and any other pertinent information.

T. QUALIFICATIONS

Bidder agrees that Bidder’s Bid Proposal is unqualified in all respects.

U. PUBLIC RECORD

Bids received will become the property of the City. All bids and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections 7920.000 - 7931.000, once the City has awarded the contract resulting from this solicitation.

If a Bidder’s proprietary information is contained in documents or information submitted to City, and Bidder claims that such information falls within one or more CPRA exemptions, Bidder must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Bidder prior to such disclosure. If a Bidder contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Bidder fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Bidder. Bidder further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Bidder.

END OF DOCUMENT 00020

DOCUMENT 00030

Document 00030

BID PROPOSAL

BIDDER: _______________________________________________

(Name of firm submitting bid)

PROJECT NAME: 2025 Santa Cruz Wharf End Interim Repair Project

PROJECT ADDRESS: Municipal Wharf, Santa Cruz, CA 95060

BID DEADLINE: September 15, 2025 at 1:30 PM

The undersigned Bidder proposes and agrees, if this Bid Proposal is accepted, to enter into an Agreement, in the form specified in the Project Bid Package, with the City of Santa Cruz (“City”) to perform all work as specified in the Project Bid Package for the prices set forth herein and in compliance with the times and conditions set forth in the Project Bid Package.

The undersigned Bidder understands that any or all quantities of work shown herein are approximate only and are subject to increase or decrease, and offers to do the work whether the quantities are increased or decreased at the unit prices as stated herein. The undersigned Bidder agrees to take in full payment for the work, including all applicable state and local taxes, the amount shown in this Bid Proposal.

IT IS UNDERSTOOD THAT THIS BID PROPOSAL IS BASED UPON COMPLETION OF THE

WORK AS SPECIFIED IN THE PROJECT BID PACKAGE WITHIN 80 WORKING DAYS, AND

THE PRICES INCLUDE ALL STATE, FEDERAL, AND OTHER TAXES APPLICABLE TO THE

PROJECT.

Within ten (10) business days after receiving written notice that the contract has been awarded, the undersigned Bidder shall submit a signed Agreement, executed bonds (including Faithful Performance Bond and Payment Bond), proper evidence of insurance, and any other forms or documents identified in the Project Bid Package and Notice of Award.

The undersigned Bidder further agrees to begin work within ten (10) days after receiving the Notice to Proceed.

The undersigned Bidder has familiarized him/herself with the existing site conditions affecting the cost of the Work, and has reviewed the Project Bid Package which includes:

Document 00010 Notice Inviting Sealed Bids Document 00020 Instructions to Bidders Document 00030 Bid Proposal Document 00040 Plans Document 00050 Project Specifications Document 00060 General Conditions

Document 00070 Permit Compliance Table Document 00080 Treated Wood Waste Disposal Plan Document 00090 Form of City/Contractor Agreement Document 00100 Change Order Form Document 00110 Payment Request Form Document 00120 Form of Bonds Addenda (if any) issued prior to the bid deadline Current State of California prevailing wage rates at http://www.dir.ca.gov/DLSR/PWD City of Santa Cruz Standard Specifications (dated 2002) as amended at https://www.cityofsantacruz.com/home/showpublisheddocument/2467/635418232770030000

The undersigned Bidder agrees to do any extra work, not covered by this Bid Proposal, which may be ordered by the City, and to accept as full compensation therefore, such prices as may be agreed upon in writing by the City and the Contractor in accordance with Document 00060 General Conditions Article V.

The undersigned Bidder has carefully examined the Project Bid Package referred to in Document 00010 Notice Inviting Sealed Bids for the 2025 Santa Cruz Wharf End Interim Repair Project and also the site of the work and will provide all necessary machinery, tools apparatus, and other means of construction, and do all the work and furnish all materials required by the Project Bid Package in the manner described therein.

No Bid Proposal will be considered for less than all items of this Bid Proposal and one contract will be awarded for the entire Project.

The undersigned Bidder has carefully checked the bid prices, and all computations involved in the preparation of this Bid Proposal, and understands that the City of Santa Cruz will not be responsible for any errors or omissions on the part of the undersigned in making up this Bid Proposal.

This Bid Proposal is made with a full knowledge of the kind, quantities, and quality of the work and of materials, equipment, and plans required. This Bid Proposal is also made after a complete, careful, and independent examination and investigation of the site of the work, local conditions affecting the same, and materials to be encountered.

The undersigned Bidder hereby acknowledges receipt of the following Addenda (if issued):

Addendum Number

Addendum Date

Failure of Bidder to obtain any Addenda (if issued) from the City’s OpenGov procurement portal at Bidding Information | City of Santa Cruz and submit such Addenda with Bidder’s Bid Proposal shall render the Bid Proposal as unresponsive and shall act as a bar to award of the contract to the Bidder.

The Bidder furthermore agrees that in case of its default in executing said Agreement with necessary bonds, the check or bond accompanying this Bid Proposal and money payable will become and remain the property of the City of Santa Cruz.

Enclosed is Bidder’s bond, certified check, or cashier’s check no. ____ of the _____ Bank in the amount of $ ______________ which is not less than 10 percent of the Bid submitted by the undersigned, payable to the City of Santa Cruz, CA, and which is given as a guarantee that the undersigned will enter into the contract if awarded the work.

http://www.dir.ca.gov/DLSR/PWD https://www.cityofsantacruz.com/home/showpublisheddocument/2467/635418232770030000

It is understood and agreed that the City may reject any or all proposals, or waive any informalities or minor defects in proposals received.

It is agreed that this bid may not be withdrawn over a period of sixty (60) days from the opening thereof.

Bidder submits the following complete and executed documents herewith to form a complete Bid Proposal:

Item No. Title

1. Bid Proposal with Line Item Division Costs (must be accompanied by a notary acknowledgment).

2. Bid Security.

3. Bidder Reference Sheet.

4. Bidder Financial Qualification Form.

5. Bidder Qualifications Questionnaire.

6. Subcontractors Data Sheet.

7. DIR Compliance Affidavit and Screenshot.

8. Non-Collusion Declaration.

9. Equal Employment Opportunity Certification.

10. Public Contract Code 10162 Questionnaire.

11. Public Contract Code Section 10232 Statement.

12. Public Contract Code 10285.1 Statement.

13. Good Faith Statement for Local Hire.

14. Contractor’s Certification Relating to Workers Compensation.

15. Addendum (if issued).

16. Proof of a current and active California Class “A” General Engineering Contractor license.

17. California Air Resources Board valid Certificates of Reported Compliance for

Bidder and Bidder’s subcontractors regarding in-use off-road diesel-fueled fleets.

Bid Proposals submitted with any conditions or qualifying statements added by Bidder and without all of the above referenced documents may be deemed non-responsive and may act as a barrier to award of the contract.

The undersigned declares under penalty of perjury that the information contained in this Bid and all accompanying documents are true and correct. A notary acknowledgment is required.

Base Bid Summary begins next page

BID PROPOSAL ITEM NO. 1

BID PROPOSAL WITH LINE ITEM DIVISION COSTS

BASE BID SUMMARY

Division 1A

General Requirements Permit Compliance

Division 1B

General Requirements Mobilization and Demobilization

Division 2A

Site Work Site Protection

Division 2B

Site Work Demolition

Division 3A

Concrete Asphaltic Concrete

Division 6A

Wood Pier Timber Work

Division 6B

Wood Marine Timber Piles

TOTAL:

TOTAL BASE BID IN WORDS:

Line Item Division Costs begin next page

Abbreviations Used in Line Item Division Costs:

EA Each LS Lump Sum SF Square Foot N/A Not Applicable

(Division 1B begins next page)

LINE ITEM DIVISION COSTS

PROJECT NAME: 2025 Santa Cruz Wharf End Interim Repair Project PROJECT ADDRESS: Municipal Wharf

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General Conditions, and the Permit Compliance Table.

DIVISION 1 – GENERAL REQUIREMENTS

SECTION A – PERMIT COMPLIANCE

WORK ITEM

DRAWING

SHEET NO.

AND

KEY NOTE

UNIT

QUANTITY

PRICE

EXTENDED

1. Contractor shall comply with all regulatory permits and requirements. Work shall include but not be limited to training of work crews, biological monitoring and submission of required reports, photos and documentation to City.

See Permit Compliance Table for details.

N/A

LS

DIVISION 1A TOTAL: $______________

(insert here and in the Base Bid Summary) ndaly Line

(Division 2A begins next page)

DIVISION 1 – GENERAL REQUIREMENTS

SECTION B – MOBILIZATION AND DEMOBILIZATION

1. MOBILIZATION. Conduct all preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to the Project site.

Furnish and erect facilities necessary for work on the Project. Conduct all other work which must be performed or costs incurred prior to beginning work on the Project.

2. DEMOBILIZATION. Upon completion of the Project remove construction facilities, surplus materials and equipment from the Project site and conduct a final cleanup of the Project site.

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

(Division 2B begins next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

DIVISION 2 – SITE WORK

SECTION A – SITE PROTECTION

1. Furnish and install temporary chain link fencing.

DIVISION 2A TOTAL: $______________

(Division 2B continues next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

SECTION B – DEMOLITION

1. Remove and dispose of existing deteriorated pile caps as identified in the field by the City’s representative. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements.

Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide documentation regarding same to City.

2. Remove and dispose of existing hanging piles. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements. Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide documentation regarding same to City.

11/3

11/4

LF

EA

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

SECTION B – DEMOLITION (con’t)

3. Remove and dispose of existing broken batter pile. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements. Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide

4. Remove and dispose of existing asphalt, decking, and stringers spanning between Bents 170-

171. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements.

Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide documentation regarding same to City.

11/5

11/6

SF

5. Remove and dispose of existing pile stub protruding above low tide water line. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements.

Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal

6. Remove and dispose of existing damaged stringers with split ends that span Bents 168-169 and 170-171 (15 and 19 respectively). Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements.

Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal

11/7

11/8

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

(Division 3A begins next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

7. Remove and dispose of damaged pile cap at Bent 170.

Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements.

Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal

8. Remove and dispose of asphalt and decking as necessary to accommodate replacement of damaged stringers with split ends at Bent 168-169. Handle, transport, and dispose of all debris, including hazardous materials, in accordance with all governing permits and requirements. Document all transport in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide

10/7

11/8

DIVISION 2B TOTAL: $_____________

(Division 6A begins next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

DIVISION 3 – CONCRETE

SECTION A – ASPHALTIC CONCRETE

1. Furnish and install new asphalt concrete between Bents 169- 171.

2. Furnish and install new asphalt concrete as necessary to accommodate replacement of damaged stringers with split ends at Bent 168-169.

10/9

10/8

DIVISION 3A TOTAL: $______________

(Division 6A continues next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

DIVISION 6 – WOOD

SECTION A – PIER TIMBER WORK

Unless otherwise noted, all Work Items in this Division require the contractor to transport all city-furnished materials from city’s Wharf Pile Storage Yard to the Project site.

See Plans, General Notes, “Supply of Materials” for list of city-furnished materials.

1. Install new stringers in place of deteriorated stringers identified in field.

2. Install new pile caps in place of deteriorated pile caps identified in field.

3. Install new pile cap in place of damaged pile cap at Bent 170.

4. Install new stringers in place of damaged stringers with split ends that span Bents 168-169 and 170-171 (15 and 19 respectively).

5. Reconstruct collapsed portion of

Wharf between Bents 169-171.

Install:

a. Pile caps

b. Stringers

c. Decking

10/2

10/3

10/7

10/8

(Division 6B begins next page)

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

SECTION A – PIER TIMBER WORK (con’t)

Unless otherwise noted, all Work Items in this Division require the contractor to transport all city-furnished materials

6. Furnish and install perimeter railing from Bents 168-171.

7. Furnish and install framing and railing for sea lion viewing hole.

10/10

10/11

DIVISION 6A TOTAL: $______________

(Division 6B continues next page)

SECTION B – MARINE TIMBER PILES

Unless otherwise noted, all Work Items in this Division require the contractor to transport all city-furnished materials

1. Install new timber piles.

Work shall include:

a. Demolition and removal of existing asphalt concrete and decking as required to drive piles. Demolition and removal of existing deteriorated stringers as identified in the field by the City’s representative. Install new stringers and decking to replace those removed.

Document all transport of treated wood waste in accordance with Project Bid Package Document 00080 Treated Wood Waste Disposal Plan and provide documentation.

b. Furnish and install new asphalt concrete to replace asphalt concrete removed as required to drive piles.

c. Support of structural members (pile caps, stringers and decking) as required during installation of piles.

10/4

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

SIGNATURE PAGE FOLLOWS

Costs shown below shall include overhead and profit, and costs associated with requirements of the Plans, Project Specifications, General

SECTION B – MARINE TIMBER PILES

Unless otherwise noted, all Work Items in this Division require the contractor to transport all city-furnished materials

d. Installation of new T-straps and hardware.

2. Reattach detached pile to the pile cap at Bent 169.

10/6

DIVISION 6B TOTAL: $______________

The undersigned Bidder will furnish all supervision, technical personnel, labor, materials, equipment, tools, transportation, services, permit compliance and licenses to perform and complete all work required as described in the Project Bid Package for the 2025 Santa Cruz Wharf End Interim Repair Project all in accordance with the above referenced documents for the Base Bid Summary. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other document, or to visit the site and become acquainted with the conditions there existing, shall in no way relieve any bidder from obligations with respect to the Bid Proposal or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with these instructions and the requirements and conditions stated in the Project Bid Package.

It is understood and agreed that the Base Bid Summary and Line Item Division Costs shall constitute the basis for progress payments to be received as provided under Document 00060 General Conditions Article IV. In submitting this Bid Proposal, Bidder understands that the right is reserved by City to reject any or all bids. If written notice of the acceptance of this bid is mailed, faxed, or delivered to the undersigned within seven (7) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute the Contract in the prescribed form and provide the required insurance certificate(s) and bonds within ten (10) days after the Notice of Contract Award.

It is understood and agreed by Bidder that Bidder’s Bid Proposal is based upon completion of all contract work within the time allotted and set forth in the General Conditions and noted in the Notice to Proceed.

All items shall include overhead and profit and all costs associated with requirements and conditions of the Project Bid Package, including preparation of this Bid.

In the event of an error in the "Total", the correct sum of the amount of the Line Item Division Costs will be taken as the Bid.

The undersigned declares under penalty of perjury that the prices listed in the Base Bid Summary and Line Item Division Costs and all accompanying documents are true and correct and reflect full compliance with the requirements and conditions of the Project Bid Package.

Bidder Signature Date

Printed Name Bidder Phone Number

Business Name Federal Tax I.D. No.

Street Address Contractor License I.D. No.

City, State, and Zip Code DIR Registration No.

________________________________ (A Notary acknowledgment is required) Bidder email address

BID PROPOSAL ITEM NO. 2

BID SECURITY

All Bid Proposals shall be accompanied by a certified check, cashier's check, or bidder's bid security bond made payable to the order of the City of Santa Cruz, California, for an amount not less than ten percent (10%) of the amount of the Bid Proposal.

The certified check, cashier's check, or bidder's bond shall be given as a guarantee that the bidder will enter into a contract, if awarded, and will be declared forfeited if the successful bidder refuses, or fails to enter into said contract, and furnish all required bonds within the time specified after being notified to do so by the City of Santa Cruz.

(Form of the bid security bond follows next page)

Form of Bid Security Bond (if used for security)

KNOW ALL PERSONS BY THESE PRESENT:

THAT WE, , AS PRINCIPAL,

AND , AS SURETY, are held and firmly bound unto the City of Santa Cruz in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Santa Cruz for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made to the City of Santa Cruz to which said bid was submitted, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, WHEREAS, the Principal has submitted the above-mentioned bid to the City of Santa Cruz, aforesaid, for certain construction specifically described as follows:

“2025 SANTA CRUZ WHARF END INTERIM REPAIR PROJECT”

NOW, THEREFORE, if the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him/her for signature enters into a written contract, in the prescribed form, in accordance with the bid, and files the certificate of insurance and two bonds with the City, one to guarantee faithful performance, and the other to guarantee payment for labor and materials as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this _________day of____________, 20 ___.

PRINCIPAL SURETY

__________________________________ (Seal) (Seal)

Signature Signature

Title Title

Address Address

(Note: Signatures of those executing for the surety as an Attorney-in-Fact must include a Notary Acknowledgement.)

BID PROPOSAL ITEM NO. 3

BIDDER REFERENCE SHEET

Name of Bidder:

P…