Project Advertisement 20208.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/20208.TAP

PROPOSAL DUE DATE

Thursday, July 28, 2022, at 2:00 p.m. EASTERN time

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Historic Mill Creek – Saw Mill Drop Box Repair Study

PROJECT ADDRESS (if applicable) 9001 W US Hwy 23, Mackinaw City, MI 49701

CLIENT AGENCY CONTACT

Rob Strittmatter

TELEPHONE NUMBER

231-436-4205

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, AIA

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Friday, July 15 at 11:00 a.m. EASTERN time at the Historic Mill Creek, 9001 W US Hwy 23, Mackinaw City, MI 49701

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide Phase 100 Study and Phase 300 Schematic Design services to evaluate and provide an assessment of the overall condition of the Mill drop box, flutter wheel, connection to the base, sluiceway tie-in to the drop box, and the pitman arm.

The saw mill is a reproduction of a mill that would have been on site in the late 1700’S. The current mill was constructed in 1984. The supports under the mill were replaced about 10 years ago and are now steel beams cased in lumber. The mill is nearly 40 years old and is a major program element for the park.

mailto:smithD76@michigan.gov

The assessment shall identify potential issues with the mill noted above along with known items the park has identified including:

• Issues with the internal gate, it never seals all the way (it has been rebuilt in it’s present configuration). It can also be difficult to open and close (the park has to shut down the mill to maintain).

• Ongoing issues with the drop box anchoring to the slab. New angle brackets have been added and constantly has to be shimmed.

• Some rot in the above-mentioned features has been identified. The park is worried that at some point something major will happen, like the flutter wheel supports breaking, and there will be nothing the park can do short term to protect the revenue stream.

• Improvements need to be made on the gate to minimize water loss.

Plans for re-working the drop box and drop gate can use modern elements, but repairs need to hide these (like the steel beams cased in wood).

Pictures of the existing mill are attached for reference.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

• Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

• You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90648, 92533, 92588, 90977

DESIRED SCHEDULE OF WORK

Assessment and schematic design services completed fall of 2022.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov no later than 4:00 p.m. EASTERN time on Wednesday, July 20, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov goschkaa Text Box South view of the Drop Box goschkaa Text Box Side view of the Flutter Wheel goschkaa Text Box Front view of the Flutter Wheel goschkaa Text Box West elevation of the Drop Box and Sluice