REQUEST FOR PROPOSALS

(RFP)

Professional Surveying Services For The

REHABILITATION OF THE 15” DRAIN LINE PROJECT

CONTRACT NO. J-2150

Santa Fe Irrigation District 5920 Linea del Cielo

Rancho Santa Fe, CA 92057

Issue Date: August 26, 2026

Proposals Due Before 2:00 PM on October 1, 2026

Rehabilitation of the 15-inch Drain Line Page 2 of 21 August 2026

TABLE OF CONTENTS

1. INTRODUCTION

1.1 Purpose

1.2 E-Notification Information

1.3 Due Date and Delivery

1.4 Questions Concerning Proposals

1.5 Pre-Proposal Meeting

1.6 Project Schedule

2. BACKGROUND INFORMATION

3. PROJECT DESCRIPTION

4. SCOPE OF WORK

5. CONFLICT OF INTEREST

6. ACKNOWLEDGEMENT OF CONTRACT AGREEMENT

7. PROPOSAL FORMAT

8. EVALUATION CRITERIA

9. CONSULTANT SELECTION PROCESS

10. CONTRACT NEGOTIATION

11. PUBLIC DISCLOSURE

12. SPECIAL CONDITIONS

Rehabilitation of the 15-inch Drain Line Page 3 of 21 August 2026

ATTACHMENTS

BACKGROUND DOCUMENTS ..................................................................................... A

SFID STANDARD PROFESSIONAL SERVICES AGREEMENT ................................ B

COST ESTIMATE TEMPLATE ....................................................................................... C

Rehabilitation of the 15-inch Drain Line Page 4 of 21 August 2026

REQUEST FOR PROPOSALS

PROFESSIONAL SURVEYING SERVICES

FOR

REHABILITATION OF THE 15” DRAIN LINE PROJECT

1.0 INTRODUCTION

1.1. Purpose

The Santa Fe Irrigation District (SFID) is seeking proposals from qualified Professionally

Licensed Surveying/Engineering Firms to provide Professional Surveying Services for the

Rehabilitation of the 15-Inch Drain Line Project J-2150 (The Project). SFID is a public agency existing and operating pursuant to the Irrigation District Law, California Water Code

Section 20500 et seq. This Request for Proposals (RFP) describes The Project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. SFID reserves the right to waive minor proposal deviations or omissions at its sole discretion.

The Professionally Licensed Surveying/Engineering Firm (Consultant) shall perform the general tasks as described in the Scope of Work. SFID intends to select the most qualified

Consultant for the project. Proposal will be evaluated by SFID’s Screening and Selection

Committee based of the following criteria:

1. Project Understanding and Approach

2. Scope of Work and Reasonableness of the Schedule of Services

3. Qualifications of Key Personnel (team) and Relevant Experience

4. Overall Clarity of Proposal/Compliance with the RFP

5. Cost of Proposal

Please refer to Section 4 below for more detailed scope requirements.

Failure to submit information in accordance with this RFP's requirements and procedures may be cause for disqualification.

Rehabilitation of the 15-inch Drain Line Page 5 of 21 August 2026

1.2. E-Notification Information

Notifications regarding amendments or other information regarding this RFP will be automatically distributed via firms who sign up through SFID’s website at Notify Me • Santa Fe

Irrigation District, CA • CivicEngage (sfidwater.org) for Professional Surveying Services for the Rehabilitation of the 15-Inch Drain Line Project, at no cost. A link to the RFP can be found on the SFID website at www.sfidwater.org and selecting “Bids/Projects” at the top of the page. Select “Listing of Capital Improvements Projects” and the Professional Surveying

Services for the Rehabilitation of the 15-Inch Drain Line Project. Please note that each consultant will be required to acknowledge receipt of Addenda in the proposal.

1.3. Due Date and Delivery

Electronic proposal shall be marked “Professional Surveying Services for the Rehabilitation of the 15-Inch Drain Line Project”, and must be received via email to hdodd@sfidwater.org on or before:

Time: 2:00 p.m.

Date: Thursday, October 1, 2026

Proposals received after this time will not be accepted. Faxed proposals will not be accepted.

1.4. Questions Concerning Proposals

Requests for interpretation, clarification and/or explanation regarding any aspect of this RFP must be received in writing, via email, by SFID no later than 12:00 P.M., Pacific Standard Time

(PST), Thursday, September 17, 2026. Questions must be sent to the attention of Hanna Dodd

Gabin, Senior Civil Engineer, via e-mail to hdodd@sfidwater.org. Questions submitted via e-mail shall contain the following title in the Subject line Professional Surveying Services for the

Rehabilitation of the 15-Inch Drain Line – RFP Question.

Questions will not be accepted by telephone. Any questions received after this date may not receive a response. Written responses to questions will be sent to all Proposers.

1.5. Pre-Proposal Meeting

A pre-proposal meeting will be held on Thursday, September 10, 2026, at 10:00 am at the R.E.

Badger Water Filtration Plant located at 18535 Aliso Canyon Road, Rancho Santa Fe

California, 92091. Attendance at the pre-proposal meeting is not mandatory but is strongly encouraged. The pre-proposal meeting WILL NOT BE held at the Santa Fe Irrigation District

Office located at 5920 Linea Del Cielo, Rancho Santa Fe, 92067.

Due to access restrictions along “Cross-Country” easement portions of the alignment, Proposers are NOT permitted to visit the site on their own. The only site visit will occur during the pre-proposal meeting.

https://www.sfidwater.org/list.aspx?Mode=Subscribe#bids https://www.sfidwater.org/list.aspx?Mode=Subscribe#bids http://www.sfidwater.org/

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1.6. Project Schedule

The Project shall be completed within approximately 8 to 12 weeks after notice to proceed. The solicitation, receipt and evaluation of proposals, selection of the provider of Consulting services, and the completion of the scope of work shall correspond to the tentative schedule shown in

Table 1. Actual schedule dates are subject to change based on information presented in the selected Consultant’s proposal and subsequent discussions with the selected Consultant.

Table 1

Tentative Consultant Selection and Project Schedule

Release of RFP: Aug. 26, 2026

Pre-Proposal Meeting

(Attendance is Strongly Encouraged) Sept. 10, 2026

Question Deadline: Sept. 17, 2026

Proposal Due Date: Oct 1, 2026

Negotiations (if required): Oct 12, 2026

Staff Selection of Apparent Successful

Consultant Oct. 13, 2026

Recommend Contract Award to Water

Resources Committee:

Nov. 5, 2026

Recommend Contract Award to Board of

Directors:

Nov. 19, 2026

Notice To Proceed * Dec. 1, 2026

Project Kickoff Meeting Dec. 2, 2026

Ground Survey and Actual Aerial Survey Dec. 7 - Dec. 17, 2026

Compilation of Draft Work Products

Dec 21 – Jan 22, 2027

Submit Draft Work Products

(Submittal Overview Meeting) Jan 25, 2027

Receive Comments From District Feb 1, 2027

Submit Final Work Products Feb 8, 2027

* Pending SFID Board of Directors Approval

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2.0 BACKGROUND INFORMATION

Santa Fe Irrigation District (SFID/District) was established January 26, 1923, and is a special public agency, organized under the laws of the State of California to provide water services to residents and businesses within a 16 square mile area within communities of Rancho Santa Fe, Fairbanks Ranch, the City of Solana Beach, and areas in the northern portion of the City of Del

Mar and all located within San Diego County. SFID provides potable water service for domestic, commercial, outdoor irrigation, and agricultural demands.

SFID and the San Dieguito Water District (SDWD) jointly own water treatment, storage, and distribution facilities that supply potable water to SFID’s and SDWD’s (the Districts) potable water distribution systems. These jointly owned facilities (Joint Facilities) are operated and maintained by SFID. The R.E. Badger Water Filtration Plant (REB Plant) and the San Dieguito

Reservoir (SDR) are two major assets jointly owned by the Districts. The REB Plant treats raw imported and raw local water supplies. The SDR provides local raw water storage and pre-conditioning prior to treatment at the REB Plant. The SDR also provides a point of discharge for water derived from regular water treatment filter backwashing practices at the REB Plant.

As shown on Figure 1, the REB Plant and SDR are connected by a 15-inch asbestos cement drain line (drain line). The length of the drain line from the REB Plant to the SDR discharge point is approximately 6,900 feet.

Figure 1

Regardless of the raw water source to the plant (imported or local), the drain line is critical to the water treatment process. In addition to conveying filter backwash water from the REB Plant wastewater holding ponds to the SDR, the drain line is also used to convey raw local water supplies from Lake Hodges to the SDR. Raw local water stored in Lake Hodges is pumped by

Rehabilitation of the 15-inch Drain Line Page 8 of 21 August 2026 the Districts’ Cielo Pump Station to the REB Plant wastewater holding ponds. The raw local water is then conveyance by gravity through the drain line to the SDR.

The drain line was constructed in 1968. SFID has developed a comprehensive Master Plan and

10-Year Capital Improvement Program (CIP) to systematically replace aging infrastructure to maintain safe, reliable, and efficient operations. The 10-Year CIP includes the Rehabilitation of the 15-inch Drain Line Project (Drain Line Project). The first step in the Drain Line Project is to clearly define the easement boundaries, pipeline locations, topography, and encumbrances along the drain line alignment. The scope of work described in this RFP is intended to achieve this important first step. The deliverables identified in this RFP are intended to directly support subsequent design efforts. In addition, the deliverables will be used to support activities associated with clearing of the easement for future construction and maintenance activities. This will include coordination with property owners to remove and/or modify various types of encumbrances along the easements.

The 15-inch drain line shares its easements with a 30-inch steel raw water force main, and 54-inch steel treated water transmission pipeline, also owned by the Districts. It is intended that work completed as part of the Drain Line Project will also be used to facilitate future design, construction, and maintenance activities associated with these two adjacent pipelines.

3.0 PROJECT DESCRIPTION

3.1 Project Purpose

The 15-inch drain line is approximately 6,900 feet long. The last 2,300 feet of drain line is located either on the Districts’ SDR property (approximately 1,300 ft) or within rights-of-way along El Camino Del Norte and Aliso Canyon Road (approximately 1,000 ft). These last 2,300 feet of the drain line are NOT included in the scope of work of this RFP.

As described in Section 4.0 Scope of Work, The Professional Surveying Services for the

Rehabilitation of the 15-Inch Drain Line Project includes approximately 5,000 feet of the drain line alignment. The 15-inch drain line, 54-inch pipeline, and 30-inch force main generally run parallel to each other along the approximately 5,000 ft. long alignment and are also included in this project. All easements, rights-of-way, and properties (or portions of properties) associated with the three parallel pipelines along this 5,000 foot alignment are included in this project.

Heading east to west from the R.E.B. Plant, the three pipelines travel approximately 900 feet within easements in the general alignment of Aliso Canyon Road. This initial roughly 900 foot segment of the alignment is referred to as the “Northeast Segment” in this RFP. Note that in this

Northeast Segment area, Aliso Canyon Road also appears to be located on easements and most of that portion of Aliso Canyon Road is not a County of San Diego maintained road. Although the pipelines appear relatively easy to access along this first Northeast Segment, the specific location of the easements, pipelines, and encumbrances along the easements need to be clearly defined and documented to support future capital projects and maintenance activities.

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At the western end of the initial Northeast Segment, the alignments for all three pipelines turn southwest for the next 3,800 feet through a 30-foot-wide easement (made up of a 7.5 ft. and 22.5

ft. easement) that contains numerous encumbrances. This combined 30-foot easement is referred to as the “Cross-Country” easement in this RFP. The most recent ground and aerial survey of the

Cross-County easement was conducted over 25 years ago. The 2001 survey files are provided as background documents for this RFP (Attachment A). However, the available digital survey files are out of date and not editable for use with SFID’s GIS.

The Cross-Country easement passes through 11 properties. The Cross-County easement is currently encumbered by multiple fences, trees, and other structural improvements that significantly limit access for future construction and/or maintenance. Improvements to surrounding properties included grading that appears to have increased the ground elevation at various locations along the Cross-Country easement. In addition to impeding access, these encumbrances may be impacting the remaining useful life of the 15-inch drain line, and other

District pipelines.

Design of the Rehabilitation of the 15-inch Drain Line project is scheduled to be initiated in

FY29. To accommodate implementation of the Rehabilitation of 15-inch Drain Line Project, and other improvement projects associated with the 54-inch pipeline and 30-inch force main identified in the SFID 10-Year CIP, SFID needs a professional survey of the easements, and relevant portions of the properties, associated with the existing 15-inch drain line, 30-inch force main, and 54-inch pipelines. The purpose of this project is to provide survey project deliverables that:

• Accurately represent the “survey level” locations of property lines, the easement, and any encumbrances within the easement. This information will be used to facilitate discussions with individual property owners for the removal and/or modification of the existing encumbrances. The information may be used as part of potential future conflict resolution activities.

• Provides high resolution aerial imagery with topographic information at 1-foot contour intervals.

• Identifies the location of the three (3) pipelines within the easement based on mark-out field location activities conducted by SFID staff, as well as us of available construction documents.

• Provides detailed 1-inch = 40 foot base maps that will serve as the foundation of future capital project designs as well as other O&M projects required to inspect the existing pipelines, and remove trees and other encumbrances from the easement.

• All deliverables shall be based on the same high level of accuracy, be on the same coordinate system, and digital deliverables shall be compatible for use with SFID’s GIS.

More detailed objectives are further described throughout this RFP.

3.2 Detailed Description of Project Areas

3.2.1 Northeast Segment – As shown on Figure 2, the survey work shall begin west of the plant entrance, at the eastern property line of APN 264-110-28. The drain line travels in a

Rehabilitation of the 15-inch Drain Line Page 10 of 21 August 2026 westerly direction through easements within two private properties before veering southwest through a small section of right-of-way prior to heading southwest along the

Cross-Country easement described in below in 3.2.2. The 15-inch drain line is located to the north of the 54-inch and 30 inch pipelines in this approximately 900 foot segment along Aliso Canyon Road. The 15-inch drain line crosses the 54-inch pipeline at approximately the intersection of Via de Las Flores and Aliso Canyon Road, and then runs parallel, and in between, the 54-inch and 30-inch pipelines for the entire length of the downstream “Cross-Country” segment.

3.2.2 Cross-Country Segment – Figure 3 shows the Cross-Country segment of the 15-inch drain line is approximately 3,800 feet long. It begins at the northeast corner of APN 265-

370-24 and ends at the western border of APN 265-470-26. The 15-inch drain line, along with the 54-inch pipeline and 30-inch force main, pass through 11 properties within a 30-foot easement (comprised of a parallel 7.5 ft and 22.5 ft. easement). The easement is generally adjacent to a natural drainage channel that runs through the area.

The Cross-Country area was developed as two subdivisions. Figure 4 shows the northern

Rancho Cielo subdivision area that was established in the early 1970s. Figure 5 shows the

Rancho La Cima subdivision area that was established in the mid 1980s. Background documents attached to this RFP include the two subdivision maps and associated 30-foot easement description documents (Attachment A).

3.3 Easement Access Restrictions

Each of the property owners along the Cross-Country segment of the 15-inch drain line have installed fences perpendicular to the easement along their property lines. Therefore, it is not possible to travel directly across the easement. For most of the properties, access is only available through private gates requiring direct contact with the owners. To facilitate efficient access by the Consultant, SFID intends to implement a property owner outreach plan describing the timing and duration for the required field and aerial survey activities.

SFID Staff will need to accompany the Consultant each day there are field activities. The

Consultant will not be able to go to the directly to the site without the presence of SFID staff. SFID will work closely with the Consultant to assure that a Staff member is available on the scheduled field work days.

It should also be understood that in addition to perpendicular fences, there are trees located along a significant portion of the project area that prevent the ability to drive vehicles on the easement. Other than two short segments described below in 3.4, the project area is walkable.

V ia d e L a s F lo re s

A liso Cany on Rd Aliso Canyon Rd

P a c ific a R a n c h D r

P a c if ic a R a n c h D r

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Legend

15inch Line

30inch Line

54inch Line

Property Lines

Figure 2 Northeast Segment

0 250125 Ft

Vi a d el Charro

Ra nc ho la Cima D r

A lis o C a n y o n R d

Aliso Canyon RdAvenida del Duque

Calle Ponte Bella

Calle la Serra S e v e n B ri d g e s R d

Lago Vista

L a s A rb o le d a s

The Bridges at Rancho Santa

Fe

Rancho la Cim a DrLa go Vis ta

Rancho Cielo

El Camino del Norte

V ia d e L a s F lo re s

Aliso Canyon Rd

P a c if ic a R a n c h D r

Cal Coast Academy

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Legend

15inch Line

30inch Line

54inch Line

30ft SFID Easement

Cross-Country Segment Figure 3

0 1,000500 Feet

Via del Charro

A lis o C a n y o n R d

Aliso Canyon Rd

Vi a de l C ha rr o

V ia del Charro

Ran cho la Cima Dr

Aliso Canyon Rd

P a c if ic a R a n c h D r

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Figure 4

Rancho Cielo Subdivision

Legend

30ft SFID Easement

15inch Line

30inch Line

54inch Line

Property Lines with SFID Easements

0 250125 Ft

APN: 26537024

A lis o C a n y o n R d

R a n c h o la

C im a D r

A lis o C a n y o n R d

Ra nc ho la C im a C t

R an c h o la

C im a D r

R an ch o la C im a D r

Ra nc ho la Cim a Dr

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Figure 5

Rancho La Cima Subdivision

Legend

30ft SFID Easement

15inch Line

30inch Line

54inch Line

Property Lines with SFID Easements

0 250125 Ft

APN: 26547026

Rehabilitation of the 15-inch Drain Line Page 11 of 21 August 2026

3.4 Inaccessible Areas Due To Heavy Vegetation

There are two relatively short segments of the Cross-Country easement that are not accessible at all due to heavy vegetation.

• Heavy Vegetation Area 1: Figure 6 shows the location of an inaccessible section approximately 150 feet long associated with APN 265-370-24.

• Heavy Vegetation Area 2: Figure 7 shows the location of an inaccessible section approximately 75 feet long associated with APN 265-470-04.

It is assumed that the Consultant will be able to complete the required work without the need to remove the existing vegetation. However, the Consultant shall confirm in their proposal whether this assumption is correct, and describe how they will address this issue in their proposal.

3.5 SFID Mark-out Of Existing Pipelines Prior to the Aerial Survey

Prior to conducting the aerial survey, SFID will mark out the existing 15-inch drain line, 54-inch pipeline and 30-inch force main. There are no manholes or other visible features associated with the three (3) pipelines. However, the 54-inch and 30-inch pipelines are made of ferrous materials, and a relatively accurate location can be determined in the field by SFID staff. Prior to locating the pipelines, SFID staff will coordinate with the selected Consultant to confirm the preferred configuration (size and shape) and layout of visible markings needed to provide the most useful aerial survey deliverables. The proposer should describe how they would prefer the mark outs be shown in the field. The 15-inch drain line is non-ferrous. However, it is located between the other two pipelines. Construction drawings shall be used by the Consultant to estimate the location of the 15-inch drain line based on the location of the other two field located pipelines.

3.6 Available Background Documents

Several directly applicable background documents (Attachment A) for this project are available for review. The documents are listed in Section 4.0 of this RFP under “Scope of Work” Task 1.

The documents can be downloaded from SFID’s website at www.sfidwater.org by selecting

“Bids/Projects” at the top of the page, then selecting “Listing of Capital Improvements Projects” and the Professional Surveying Services for the Rehabilitation of the 15-Inch Drain Line

Project.

http://www.sfidwater.org/

V ia d e L a s F lo re s

Aliso Can yon Rd

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Legend

30ft SFID Easement

15inch Line

30inch Line

54inch Line

Property Lines with SFID Easements

Figure 6

Dense Vegetation Area 1

0 10050 Ft

APN: 26537024

Rancho la Cim a D r

R an ch o la C im a D r

Ra nc ho la C im a C t

R a n c h o la

C im a C t

Esri Community Maps Contributors, SanGIS, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS

Legend

30ft SFID Easement

15inch Line

30inch Line

54inch Line

Property Lines with SFID Easements

Figure 7

Dense Vegetation Area 2

0 10050 Ft

APN:26547004

Rehabilitation of the 15-inch Drain Line Page 12 of 21 August 2026

4.0 SCOPE OF WORK

The Consultant shall provide professional surveying/engineering services as described in this section. The Professional Surveying Services for the Rehabilitation of the 15-Inch Drain Line Project includes approximately 5,000 feet of the drain line alignment described herein.

The 15-inch drain line, 54-inch pipeline, and 30-inch force main generally run parallel to each other along the approximately 5,000 ft. long alignment and are also included in this project. All easements, rights-of-way, and properties (or portions of properties) associated with the three (3) parallel pipelines along this 5,000 foot alignment are included in this project.

The following presents the Scope of Required Service on a task-by-task basis. The Consultant is encouraged to expand the description of the required level of service for each task as needed. To facilitate comparisons of proposals, please utilize the major task headings listed below and make sure they match the cost breakdown included in your proposal. Feel free to provide breakdowns of effort under the major task headings (and associated descriptive information) as needed to better define your proposed scope of services.

Task 1. REVIEW OF AVAILABLE DOCUMENTS

There are several applicable documents that contain information pertinent to the project. The District expects the Consultant to review available documents and to build upon available information. This task includes the time required to review available documents.

The following documents (Attachment A) have been provided for reference:

1963 Easement Document (for 30-foot easement), and 1971 Rancho del Cielo Subdivision Maps

County of San Diego Map #11944, Tract #4514 – 1, Rancho la Cima Subdivision Maps

Copy of last ground survey map (PDF version) completed in July 2000 including aerial survey completed in July 2001

1967 Joint Reservoir and Transmission Main Construction Drawings Schedules I and II.

Note: The portion of the 15-inch drain line included in this scope of work is shown in Schedule II, or sheets P1 through P9 of the 1967 Construction Drawings.

2012 easement survey map for R. E. Badger Gate Relocation and Access Project

This task also includes any time required for any site investigations required to identify issues and confirm field conditions prior to initiation of field and aerial survey work included as Tasks 2 and 3. SFID Staff will need to be present to access properties associated with the Cross-County easement.

Deliverable: None – however it is expected that all work products identified below will reflect pertinent information provided in the background documents.

Rehabilitation of the 15-inch Drain Line Page 13 of 21 August 2026

Task 2. Procurement and Compilation of All Relevant Title Reports and Other

Necessary Documents

To define the location of property boundaries, and associated easements for the 15-inch drain line, 54-inch pipeline, and 30-inch force main, the Consultant shall procure and compile all title reports associated with the project area. This includes the 2 parcels associated with the Northeast

Segment of the project, and the 11 parcels associated with the Cross-Country segment of the project. In the proposal for this task, the Consultant should describe other title reports, or other information, that they may need to obtain to complete this scope of work.

In addition to use by the Consultant to complete the scope of work for this project, SFID may be using this information to facilitate discussions with property owners regarding the removal and/or modification of encumbrances, or to describe the need to be present on their property for future construction or easement maintenance activities.

Deliverable: Electronic copies of relevant Title Reports with linked exceptions and exclusions as well as other pertinent documents.

Task 3. Field and Aerial Survey

A comprehensive Field and Aerial Survey shall be conducted to define the location of all easements (and relative property boundary information) associated with the 15-inch drain line, 54-inch pipeline, and 30-inch force main within the Northeast and Cross-Country segments of the project. Fences, structures, and other encumbrances shall also be surveyed and their locations documented to facilitate future removal and/or modification as required to accommodate future construction and easement maintenance. As described below, the ground and aerial survey shall also be conducted to a level of detail typically required to prepare base maps for design documents suitable for construction.

To assure the appropriate level of accuracy and confidence, all field surveying to locate property lines, easements, encumbrances, and other activities associated with this Scope of Work shall be conducted in accordance with California State Law, local laws and regulations, and the Business and Professions Code (Land Surveyor’s Act).

The following defines specific Field and Aerial Surveying requirements for this project. The

Consultant is encouraged to expand upon this scope to provide additional clarification of expectations as required.

3.1 Horizontal and Vertical Control: To be compatible with SFID’s ArcGIS, as well as other

SFID work products and reference material, the basis of horizontal and vertical control for the survey shall be the NAD 1983 SPC Zone 6 with coordinates expressed in terms of the U.S.

Survey Foot. Prior to beginning work, the Consultant shall coordinate with SFID to confirm that the coordinate system to be used for the project is compatible with SFID requirements. The objective is to provide deliverables that are compatible with SFID’s ArcGIS, as to provide base drawings, and other work products, that can be readily used by SFID as a foundation for future capital project designs.

Rehabilitation of the 15-inch Drain Line Page 14 of 21 August 2026

3.2 Width of Survey: Length of the easements associated with the parallel pipelines associated with this project is approximately 5,000 feet. The width of the survey is similar for each segment and is described below.

3.2.1 Cross-Country Segment: For the Cross-Country segment of the project, the width of the survey will be 100 feet on either side of the existing 30-foot easement (7.5 ft adjacent to 22.5 ft easements) in the segment of the alignment.

3.2.2 Northeast Segment: For the Northeast Segment of the project, the width of the survey will be 100 feet on either side of the centerline of Aliso Canyon Road.

3.3 Base Mapping: Base mapping shall be prepared on a scale of 1-inch = 40-feet, and one-foot contour intervals throughout the project area. Base mapping shall show all easements, right-of-way, and property lines.

3.3.1 All Encumbrances Shall Be Surveyed And Included On Base Mapping: Visible, existing encumbrances within the survey area will be surveyed and depicted on the base maps.

Over the past several decades, the easement has become encumbered by fences, structures, and other types of encumbrances. In particular, fences that are located both perpendicular and parallel to the easement shall be surveyed to be accurately portrayed on the base mapping and other deliverables. The specific location of structures, or other man-made encumbrances must also be surveyed. Following completion of the survey, SFID intends to approach each property owner to either remove and/or modify each encumbrance. Therefore, it is important that the survey clearly and accurately define all property lines and encumbrances associated with the easement.

3.4 Staking: Staking will also be required to provide a clear visual understanding of the location of the easement in relationship to existing property lines and any encumbrance, such as a parallel fence. The easement along the Cross-Country segment does not bisect any lateral property lines

(the easement width is not split between properties). At this time, it is anticipated that staking will be required where fences have been constructed parallel to the existing Cross-Country easement that are not located exactly on the property line.

3.5 Aerial Survey: An Aerial Survey shall be conducted to provide the information needed to compile the data needed to produce the products described in this Scope of Work.

The Aerial Survey shall be conducted for the total project area and shall produce high resolution ortho imagery that can be utilized by SFID’s GIS. In addition to providing critical information for the Consultants development of base maps and other work products, the detail provided by this imagery may be used by SFID to mitigate potential conflicts with property owners regarding encumbrances along the easement.

3.6 Access Limitations: The Consultant shall understand that access to the project area is restricted due to multiple private fences (perpendicular to the easement) currently preventing the

Rehabilitation of the 15-inch Drain Line Page 15 of 21 August 2026 ability to walk directly across the Cross-Country easement alignment. In addition, the majority of the easement is located within gated private properties that require property owner authorization for access. Therefore, all field activities will require the presence of a SFID staff member to facilitate coordination with property owners to enable access to the easement. In addition, the presence of trees currently located on the easement(s) restricts the ability to drive vehicles along the easement.

Deliverables: All Survey data including CAD files (.dwg), PDF, survey coordinate files

• Base maps 1”= 40 feet

• Topography 1 foot contour intervals along the alignments

• Aerial high resolution ortho imagery

Task 4. Meetings

The Consultant shall participate in the following Project Meetings:

• Project Kickoff Meeting (assume in-person at REB Plant)

• Overview of Draft Deliverables Meeting

• Overview of Final Deliverables Meeting

Deliverables: Meeting Agendas and Meeting Minutes

Note that the hours and costs associated with all other required technical meetings and/or meetings associated with review of deliverables described herein should be included as part of the task for which the meeting is associated.

Task 5. Project Management

The Consultant shall provide Project Management to ensure fulfillment of this Scope is within budget and schedule. Project Management shall include but not be limited to, contract administration (including schedule updates and preparation of monthly invoices and status summaries), coordination of project team activities, coordination with other agencies, preparation of meeting agendas and minutes, and management of budget and schedule. A brief

Project Progress Summary shall be submitted along with monthly invoices.

The Consultant is expected to provide continuous Quality Assurance and Quality Control

(QA/QC) of all work products. The selected Consultant is expected to submit, along with deliverables, copies calculations including documentation of computer-generated calculations where applicable. All work shall comply with applicable laws, codes, and professional surveying, engineering, and industry standards.

Deliverables: Monthly invoice and Project Status Summary

Task 6. As-Needed Service

This task includes potential support services that have not yet been defined. If the District identifies an additional task not included in this scope of work, Consultant will work with the

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District to define an appropriate scope and fee for the service. Per District direction, an estimated value of $5,000 has been assumed for budgeting purposes. Work under this task shall not be initiated without written notification to begin from the District.

5.0 CONFLICT OF INTEREST

Consultant must submit a disclaimer statement disclosing interest, ownership, or remuneration of any type that has been received or is anticipated from any manufacturer, supplier, or distributor which may be recommended on the Project. This disclaimer must be included in the Proposal

Letter required in Section 7.3.1.

6.0 ACKNOWLEDGEMENT OF CONTRACT AGREEMENT

The Consultant shall enter into a contract with the SFID by signing the SFID’s Professional

Consulting Services Agreement. A sample copy of the Agreement is attached in Attachment B.

The proposed consultant shall certify that it takes no exception(s) to this RFP including but not limited to the SFID Standard Professional Services Contract, presented in Attachment B. If the proposed consultant does take exception(s) to any portion of the RFP, the specific portion of the

RFP to which exception(s) is taken shall be identified and explained.

7.0 PROPOSAL FORMAT

7.1 Respondents shall submit a proposal that clearly separates all tasks, activities and costs associated with the Professional Surveying Services for the Rehabilitation of the 15-Inch

Drain Line Project. The proposal shall be clear, concise, complete, and demonstrate the qualifications and experience applicable to the Scope of Work.

• Proposal shall have a cover page with the Project Title, Project Number, proposal due date, name, address and telephone number of Firm submitting the proposal.

• Proposal shall include a table of contents with a clear listing of headings and pages.

• The proposal should be concise, well organized and demonstrate the proposed consultants qualifications and experience applicable to the project.

• Proposal shall use a 10-point font, at a minimum, and shall be a maximum of 40 pages excluding the fee proposal, references, and resumes of key personnel. The purpose of these restrictions is to minimize costs of proposal preparation and to ensure the response is fully relevant to the Project.

• Proposer shall submit (1) searchable and modifiable electronic PDF file.

• Proposal shall follow the order listed in Section 7.3.

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7.2 Failure to submit information in accordance with the RFP’s requirements and procedures may be cause for disqualification.

7.3 Proposal Inclusions and Order

7.3.1 Proposal Letter: Proposal letter must be completed and executed by an authorized representative of the Proposer. Letter should include: the legal name of business; form of business (corporation, partnership, or other); location and address;

telephone and fax numbers, e-mail address and name of contact person for SFID’s correspondence; acknowledgement of any addenda to RFP; any Proposer exceptions to

RFP and/or Consulting Agreement, if any, as required in Section 6 above; and disclaimer of conflict of interest as required in Section 5, above.

7.3.2 Executive Summary: A concise executive summary (limited to 2 pages) of the

Proposal identifying the Firm/project team being presented for consideration. The summary should include an overview of the entire proposal describing the highlights of the proposal. In addition please provide the following basic description information regarding the Consultant:

• Legal name and address of company

• Legal form of company (partnership, corporation, joint venture, etc.). If joint venture, identify the members of the joint venture and provide all information required within this section for each member

• If company is wholly owned subsidiary of "parent company"

• Address(es) of office(s) working on this project

• Name, title, address, and telephone number of the person to contact concerning the proposal

7.3.3 Project Understanding and Approach: Proposer shall clearly describe the proposed approach for addressing the Scope of Work, outlining the activities and team members necessary for completing the various tasks. Approach shall establish the

Proposer’s understanding of, and its ability to meet SFID objectives and work requirements.

Identify any special issues or problems that are likely to be encountered and how your team will address them. Proposer may also suggest technical or procedural innovations that have been used successfully on other projects.

7.3.4 Scope of Work: Proposer shall provide any additional detail and descriptions to clarify the Scope of Work outlined in Section 4 and its methodology for completing the work. The description should acknowledge specific tasks and subtasks in ongoing order and provide any supplemental task that may be anticipated or included in the subject project. Proposer should address any elements of the Scope of Work it believes are not addressed in Section 4 but are necessary to complete the work. Proposer should include a listing and description of all additional deliverables anticipated, as necessary.

7.3.5 Project Schedule: The Scope of Work described herein is expected to take approximately 8 to 12 months to complete. Proposer shall include a detailed schedule in

Rehabilitation of the 15-inch Drain Line Page 18 of 21 August 2026 bar chart format for completion of tasks, subtasks, and phases associated with the performance of the design services. The Consultant shall provide a preliminary schedule that identifies milestones and completion dates by task from the beginning through formal review and approval by SFID.

7.3.6 Qualifications of Key Personnel (team): Provide the names, titles, office locations, and resumes of key personnel proposed for the Project team including any sub-consultant(s). Identify specific staff responsible for project management, interfacing with the SFID, and direct supervision of the Project team.

Key personnel performing the majority of the review and execution of the scope of work as identified in Section 4.0 and reflected in the schedule of values will be required to have a relevant active license in the State of California.

Include a description of the work each team member would perform, his or her level of responsibility, education, active licenses, work experience in years, and special skills or expertise as it relates to the Scope of Work.

Consultant’s evaluation will consider its entire team, therefore no changes in team composition will be allowed without prior written approval of the SFID.

7.3.7 Relevant Experience: Proposer shall provide a summary of current and past relevant projects that Proposer has performed within the past five (5) years including any

SFID projects. Projects listed should be those that key personnel named for this Project participated in.

Include the project name, the project reference per Section 7.3.11, the dates of the contract, summary of services provided, and value of contract (including any amendments) for each project.

7.3.8 Organizational Structure: Provide Organization Chart of proposed team.

7.3.9 Level of Effort (Cost Estimate): Within the Proposal, provide an estimated fee of the total direct and indirect costs to complete all tasks identified in the scope of work.

A detailed cost breakdown spreadsheet shall be provided that generally follows the framework shown in Attachment C. The cost breakdown shall provide the number of hours and associated cost, each staff classification as they relate to each task and identified in the Scope of Work. In addition, an estimate of all direct costs such as materials and reproduction costs shall be provided. In addition to the fee spreadsheet, a typical Consultant rate table shall be provided that lists the Consultants typical hourly charges per labor classification category.

7.3.10 Management Plan: Discuss how Project Manager plans to manage the project such as key staff roles and responsibilities, commitment of staff, schedule and budget control, communication plan, document control plan, Quality Assurance/ Quality

Control, modifications to scope, etc.

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7.3.11 References: Furnish the contact name, telephone numbers and brief description of services for five (5) references willing to attest to the Proposer’s past performance and staffing on the project listed in Section 7.3.7. References must be project or task managers who have knowledge of day-to-day activities.

SFID reserves the right to check other references. Recent prior experience with SFID may be used as a reference check. References must verify Proposer’s representation.

7.4 Additional Inclusions: No supplemental information will be accepted.

7.5 Addenda: The Proposer shall confirm the receipt of all addenda issued under this RFP in the Proposer Letter. Proposer is not required to include copies of the addenda with the

Proposal.

7.6 Signature: All documents requiring signature shall be signed by an individual or individuals authorized to execute legal documents of behalf of the party(ies) represented.

8.0 SHORT–LISTING AND/OR SELECTION FOR AWARD EVALUATION

CRITERIA

SFID staff will review the proposals and select the most qualified firm based on the following criteria and weightings:

Project Understanding and Approach 20%

Scope of Work and Reasonableness of the Schedule of Services 20%

Qualifications of Key Personnel (team) and Relevant Experience 25%

Overall Clarity of Proposal/Compliance with RFP 10%

Cost of Proposal 25%

9.0 CONSULTANT SELECTION PROCESS

9.1 Assigned SFID staff will evaluate and rank the proposals in accordance with stated

Evaluation Critiera to determine the most-qualified Firms.

9.2 SFID staff will submit results of the evaluation and negotiations to the Board of Directors with the most-qualified Proposer and recommend for approval.

10.0 CONTRACT NEGOTIATION

10.1 SFID staff will negotiate a contract for the desired consulting services with the most-qualified Firm at compensation the staff determines is fair and reasonable to the SFID.

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10.2 Should SFID staff be unable to negotiate a satisfactory Contract with the selected Firm, negotiations with that Firm will be formally terminated. The SFID will then undertake negotiations with the next most qualified Firm. Failing to reach an accord with the second most-qualified Firm, the SFID will terminate negotiations with that Firm and continue the negotiation process with the next most-qualified Firm until an agreement is reached.

10.3 After negotiating a proposed agreement that is fair and reasonable, SFID staff will present the recommendation to the SFID’ Board of Directors in accordance with the SFID

Procurement Policy.

11.0 PUBLIC DISCLOSURE

Under the California Public Records Act (California Government Code Section 6250 et seq.)

records in the custody of a public entity generally have to be disclosed unless the information being sought falls into one or more of the exemptions to disclosure set out in the code

(Government Code Sections 6254 through 6255.) Any information you deem proprietary or confidential should be labeled as such on the proposal. You may not label the entire proposal as proprietary or confidential. In addition, the Letter(s) of Interest should contain a paragraph that states that your proposal (does contain/does not contain) information that falls into one of the exemptions of Government Code Sections 6254 through 6255 and that you (assert/do not assert) a privilege of nondisclosure. In the absence of a declaration, the SFID will be obligated to disclose your Proposal to any party that requests it. Documents marked proprietary or confidential information will be returned to proposers not selected to contract with the SFID.

12.0 SPECIAL CONDITIONS

12.1 This RFP does not commit SFID to award a contract, to defray any costs incurred in the preparation of a response to this request, or to procure or contract for services. SFID may investigate the qualifications of any Proposer under consideration, require confirmation of information furnished by Proposer or require additional evidence or qualifications to perform the services described under the RFP.

12.2 SFID reserves the right to revise the RFP prior to the date the proposals are due.

Revisions to the RFP shall be mailed via Addendum to all RFP holders of record.

12.3 SFID reserves the right to extend the date by which the proposals are due.

12.4 SFID reserves the right to cancel, in part or in its entirety, this RFP including but not limited to: selection schedule, proposal due date, and proposal requirements. If SFID cancels or revises the RFP, all Proposers of record will be notified in writing by SFID.

12.5 SFID reserves the right to reject all proposals. Selection is dependent upon the negotiation of a mutually acceptable Agreement with the successful Proposer. SFID reserves the right to negotiate with any, all, or none of the Proposers and award any agreement or portion of the work to one or more Proposers.

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12.6 All proposals become the property of SFID and public records, and as such may be subject to public review.

12.7 SFID reserves the right to request additional information and/or clarifications from any or all respondents to this RFP.

12.8 Conflict of Interest: SFID comply with all California statutes and regulations related to conflicts of interest.

12.9 Public Information: Consultants who wish to release information to the public regarding consultant selection, contract award, or data provided by the SFID must receive prior written approval from the SFID before disclosing such information to the public.

12.10 Contract for Professional Services: The selected consultants will be required to sign the attached Standard Professional Services Contract and to provide the insurance certificates and all other required documentation within seven (7) calendar days of notification of selection.

12.11 Insurance Requirements: SFID requires consultants doing business with it to obtain insurance as shown in the Standard Professional Services Contract. The required insurance certificates must comply with all requirements of the standards as shown in the contract and must be provided (original copy) within seven (7) days of notice of selection and prior to the commencement of any work on the project.

12.12 Disclosure Provision: Under the applicable conflict of interest requirements, the SFID

Managers are required to identify consultants who must file a statement of economic interest.

The selected consultant may be required to complete and file Form 700 with SFID before starting.

... End of Request for Proposals...