CITY OF MANHATTAN BEACH

REQUEST FOR PROPOSAL

RFP No. E1304-26S

PROFESSIONAL PROJECT MANAGEMENT,

CONSTRUCTION MANAGEMENT, AND INSPECTION

SERVICES FOR SENIOR AND SCOUT HOUSE

COMMUNITY CENTER PROJECT (D-950)

RELEASE DATE: July 29, 2026

Marzena Laskowska

Senior Civil Engineer

(310) 802-5325

DEADLINE FOR QUESTIONS: August 17, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/citymb https://secure.procurenow.com/portal/%7bproject.government.code%7d

1. Introduction

1.1. Summary

The City of Manhattan Beach (“City”) invites sealed proposals on the project described herein to be submitted via OpenGov. Proposals will be received until 11:00 am on Monday, August 31, 2026.

Bid Valid: 120 Days

Start/Delivery Date:

November 2026 Project Management Services

November 2027 Construction Management & Inspection Services

Anticipated Project Schedule:

Construction Documents Review November 2026 – March 2027

Bid Package Preparation March 2027 – May 2027

Bid Process May 2027 – July 2027

Award September 2027

Construction November 2027 – December 2029

Close Out December 2030 – May 2030

Anticipated RFP Schedule:

ACTION DATE

Availability of Request for Proposal 07/29/2026

NON-mandatory Pre-Proposal Meeting 8/12/2026 at 11:00 AM

Last Day to Submit Questions 8/17/2026 at 11:00 AM

Proposal Submission Deadline (OpenGov ONLY) 8/31/2026 at 11:00 AM

Staff Review of Proposals (Anticipated) 9/1/2026 to 9/8/2026

Interview(s) with Top Ranked Consultant(s) and City

Negotiations – (If Needed)

Week of September 2026

City Council Award (Tentative) October 20, 2026

Contract Execution (Tentative) November 2026

Request for Proposal #E1304-26S Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout House Community Center Project (D-950)

Notice To Proceed (Tentative) November 2026

Single Point of Contact for Questions

The contact person for all questions regarding this RFP is Marzena Laskowska. All questions must be submitted through OpenGov on the website provided in Section 1, Instructions to Proposers. Proposers may not contact any other staff members with questions.

Project Information Introduction

The City seeks an experienced consultant to assist with project management, construction management, and inspection, including special inspections, for the upcoming community center improvement project:

Senior and Scout House (Project No. D-950). The City is the administering agency for the construction of this project. Responses to this RFP shall include project management, construction management, and inspection as combined services, as further described below, for Project No. D-950.

Consultant to work closely with Public Works staff to ensure that the Project(s) are executed in a timely manner. Specifically, the City is soliciting proposals for project management, construction management, and inspection services for the demolition of an existing 1-story community building and the construction of a brand-new two-story community building. In addition, inspection of more typical right-of-way construction, including, but not limited to, sidewalk, utility relocation/connection, driveways, curb and gutter, irrigation, and signs. The project is in highly visible areas with robust community engagement. It is also along a heavily trafficked local roadway, adjacent to a park, baseball fields, basketball courts, an active community center, and a post office. Responses to this RFP shall contain project management, construction management and inspection fees itemized per Project with a Grand

Total not-to-exceed Fee.

1.2. Background

Project Description

Demolition of the existing single-story building, with approved site trees to be removed and specified trees to be protected in place as per the City arborist’s determination. Construction of a new 6,699 square-foot two-story community center. The community center will consist of an entry lobby that has a small office and display cases. The lobby leads back to the central stairs and restrooms. Beyond the restrooms are a large assembly space, a commercial teaching kitchen, a senior assembly space, and a senior kitchenette. The senior space has its own gender-neutral restroom. The second floor houses more restrooms and assembly spaces. There is an elevator connecting the two floors as well as two stairs. From the access road on the north side of the building, a gender-neutral restroom is accessible to the baseball field and the trash enclosure. On the 2nd floor of the west side of the building, there is a mechanical equipment space on the roof that is screened from the neighbor’s view. The building is an

“L” shape, and the interior courtyard has a fire pit, seating areas, and a flagpole.

The new Community Center will provide 6,699 square feet to meet the community's needs, including, but not limited to:

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

• Large central meeting space and breakout rooms

• Multiple rooms for expanded activities and programs

• Courtyard with outdoor flagpole, fire pit, and amphitheater

• Art Room/Maker Space

• Dedicated space for seniors’ lounge and computers

• Commercial and demonstration kitchen

• Storage spaces for regular user groups

• Display cases for historical displays and awards

• Central heat and air conditioning

• Wi-Fi and technology-enabled

• New furnishings and portable stage

As of July 2026, the project plans are currently in the last round of Building and Safety review.

1.3. Contact Information

Marzena Laskowska

Senior Civil Engineer

3621 Bell Avenue

Manhattan Beach, CA 90266

Manhattan Beach, CA 90266

Email: mlaskowska@manhattanbeach.gov

Phone: (310) 802-5325

Department:

Public Works

1.4. Timeline

Release Project Date July 29, 2026

Pre-Proposal Meeting (Non-Mandatory) August 12, 2026, 11:00am

1617 N Valley Dr, Manhattan Beach, CA 90266

Question Submission Deadline August 17, 2026, 11:00am mailto:mlaskowska@manhattanbeach.gov tel:(310)802-5325

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

Proposal Submission Deadline August 31, 2026, 11:00am

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

2. Instruction to Proposers

Instruction to Proposers

Proposers are to read and understand all of the information contained in this Request for Proposal

(RFP). The proposal shall address all the items outlined in this RFP. The provisions of this RFP, along with the proposal submitted, will be part of the contract documents for this Project. The City's Project

Manager for this Project is Marzena Laskowska.

Proposals shall be received electronically only on the OpenGov Portal accessible through the City of

Manhattan Beach Public Works Department Bid Opportunities webpage at https://www.manhattanbeach.gov/departments/public-works/bid-opportunities. To submit your proposal and sample work projects electronically, please visit the following link:

https://procurement.opengov.com/portal/citymb/projects/287486

The RFP and attachments can be viewed online without cost on OpenGov using the link provided above;

they cannot be obtained at, or mailed from, City Hall. Proposers are solely responsible for on-time submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the bid management system indicating that the proposal was submitted successfully. Transmission of proposals by any other means will not be accepted. Proposers shall be solely responsible for informing themselves with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service.

Failure of the Proposers to successfully submit electronic proposals shall be at the Proposers' sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the proposal submission process may contact OpenGov at https://opengov.my.site.com/support/s/contactsupport. Neither the City, nor OpenGov, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Optional Pre-Bid Meeting & Site Walk

OPTIONAL Pre-Proposal Meeting is scheduled for Wednesday, August 12, 2026, at 11:00 a.m. at the existing Scout House (future site of Senior and Scout House) site located at 1617 North Valley Drive, Manhattan Beach, CA 90266.

The proposer is not required to attend the pre-proposal meeting and site walk listed above, but it is strongly recommended to better understand the active city center's primary uses, compact conditions, and challenges faced during the project. No allowances for cost adjustments will be made if a Proposer fails to adequately examine the Project site before submitting a Proposal.

https://www.manhattanbeach.gov/departments/public-works/bid-opportunities https://procurement.opengov.com/portal/citymb/projects/287486 https://opengov.my.site.com/support/s/contactsupport

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

3. Scope of Work

3.1. Scope of Services

Services Requested

Task 1 - General Administration & Meetings

Task 2 - Project Management Services

Task 3 - Construction Management Services

Task 4 - Inspection Services (Including Task 4.1 Structural Observation)

Task 5 - Certified Laboratory for Soils/Materials Testing Services

Task 6 - As-Needed Project Management, Construction Management, and Inspection Services – 10% of

Tasks 1 to 5

See RFP for full details.

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

4. Evaluation Criteria

Selection of the Consultant for interview (if interviews are held) with the City will be based on the contents of the written proposal. The proposal may be evaluated and ranked by a committee of selected

City staff. The proposals will be rated according to, but not limited to, or in order of importance, the following selection criteria.

Upon completion of the Proposer evaluation process, a short list will be established and the City will enter into negotiation with the top ranked Consultant for the desired professional services.

Compensation for the subject services will be negotiated based on what is fair and reasonable to the

City. Should City staff and the top-ranked Consultant be unable to reach an agreement, negotiations with that Consultant will be terminated and negotiations will commence with the next ranked

Consultant in order of their evaluation ranking until an agreement is reached and a Consultant is selected.

4.1. Phase 1 (Written Proposal)

No. Evaluation Criteria Scoring Method Weight (Points)

1. Demonstrated understanding of the requested scope of services and overall successful project delivery applicable to the specific conditions and needs of this project

Points Based 20 (20% of Total)

2. Consultant's proposed personnel's experience with comparable work Points Based 20

(20% of Total)

3. Project Management Methods (approach to key challenges, efficient utilization of staff resources, etc.) and quality control

Points Based 15 (15% of Total)

4. Staffing qualifications and experience

(demonstrated technical ability) of key personnel and Sub-Consultants

Points Based 25 (25% of Total)

5. Consultant's familiarity with similar coastal communities and land use conditions Points Based 10

(10% of Total)

6. Reference checks Points Based 10 (10% of Total)

4.2. Phase 2 (Interview - If Needed)

No. Evaluation Criteria Scoring Method Weight (Points)

1. Presentation Segment Points Based 25 (50% of Total)

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

2. Question-and-Answer Segment Points Based 25 (50% of Total)

Title: Professional Project Management, Construction Management, and Inspection Services for Senior and Scout

5. Vendor Questionnaire

5.1. Proposal Submission*

The Consultant’s Proposal must be divided into two (2) parts as described below and shall be no more than thirty (30) pages double-sided letter format size with 12pt font narrative and 1-inch margins, where front and back count as two pages excluding the following: front and back cover of the proposal, a cover letter of up to two (2) pages, table of contents, resumes, dividers, matrix or chart, schedule, certificates, and fee schedule. Use of tabloid format size fold-out sheets for large matrix or charts and schedules is permissible.

Part1A - Understanding Scope of Services

Part1B - Resource Allocation Matrix

Part2A - Statement of Qualifications

Part2B - Contract Exceptions

The naming convention for the file is "E1304-26S, Company Name."

*Response required

5.2. Cost File*

Part 1C - Fee Schedule and Rate Sheet

Part 1D - Consultant Expenses

The naming convention for the file is "E1304-26S, Company Name, Cost File" and shall be included as a separate PDF file attachment.

*Response required

5.3. Sample Projects*

The naming convention for the file is "E1304-26S, Company Name, Sample Work Products" and shall be included as a separate PDF file attachment.

*Response required

5.4. Appendix B - Noncollusion Affidavit*

*Response required

5.5. Appendix C - Consultant's Acknowledgement of Insurance Compliance* *Response required

5.6. Appendix D - Certificate of Proposal*

*Response required