Professional_Planning_Services_for_the_Greenwood_County_Comprehensive_Land_Use_Plan_Update.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/greenwoodsc

County of Greenwood, SC

REQUEST FOR QUALIFICATION

2026-RFQ-009

PROFESSIONAL PLANNING SERVICES FOR THE GREENWOOD COUNTY

COMPREHENSIVE LAND USE PLAN UPDATE

RELEASE DATE: March 24, 2026

RESPONSE DEADLINE: April 20, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

INTRODUCTION

SUMMARY

Greenwood County, South Carolina, is seeking statements of qualifications from experienced professional planning and consulting firms to assist in the preparation of the County’s next Comprehensive Land Use Plan.

This plan will guide growth, development, infrastructure planning, and policy decisions within Greenwood

County over the next ten years.

The Comprehensive Plan will serve as an integrated and internally consistent framework of policies for future growth and development within the County and its incorporated municipalities. The plan must comply with the South Carolina Comprehensive Planning Enabling Act of 1994 and the requirements outlined in South

Carolina Code of Laws Section 6-29-510, as amended.

The selected consultant will work closely with County staff, elected officials, community stakeholders, and the public to prepare a forward-looking plan that reflects Greenwood County’s vision for growth while preserving its natural resources, economic vitality, and community character.

TIMELINE

Bid Release Date: March 24, 2026

Question Submission Deadline: April 6, 2026, 2:00pm

Question Response Deadline: April 13, 2026, 2:00pm

Proposal Submission Deadline: April 20, 2026, 2:00pm

PRE-PROPOSAL MEETING

No Pre-Proposal Meeting is scheduled for this project.

QUESTIONS

Questions concerning this RFQ specifications, or the identity of any omissions or discrepancies be submitted via the e-Procurement Portal located at https://procurement.opengov.com/portal/greenwoodsc, by Monday, April 6, 2026 at 2:00 pm (local time).

All answers to inquiries will be posted on the County’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

ADDENDUM

Only changes made in writing by addendum and posted to the County’s e-Procurement Portal will be considered official. Answers provided verbally should not be considered.

Bidders are required to register for an account via the County’s e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenwoodsc.

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

SCOPE OF WORK

Project Goals

The primary goals of the Comprehensive Plan update include:

• Developing a community-driven vision for Greenwood County’s future

• Evaluating current development patterns and growth trends

• Establishing clear land use policies and future land use mapping

• Promoting sustainable economic growth and development

• Protecting natural, cultural, and historic resources

• Enhancing housing opportunities and neighborhood quality

• Improving transportation networks and infrastructure planning

• Coordinating capital investments and public facilities planning

• Ensuring consistency with state law and regional planning initiatives

Meeting the goals and obligations outlined in SC Code of Laws 6-29-510 and other applicable laws

Scope of Services

The selected consultant will provide professional planning services necessary to develop a comprehensive plan update that meets all statutory requirements and reflects community priorities.

Scope of Services - Project Initiation

• Conduct kickoff meetings with County staff and project stakeholders

• Develop a detailed project work plan and timeline

• Identify key stakeholders and engagement strategies

Scope of Services - Data Collection and Existing Conditions Analysis

The consultant will analyze existing data and conditions relating to:

• Population and demographic trends

• Housing and residential development patterns

• Economic and employment conditions

• Natural and environmental resources

• Cultural and historic resources

• Community facilities and infrastructure

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

• Transportation systems

• Existing land use patterns

• Resiliency

These analyses will provide the foundation for policy development and planning strategies.

Scope of Services - Public Engagement

A robust public engagement process will be required to ensure broad community participation. Activities may include; but not limited to:

• Public workshops

• Stakeholder meetings

• Online engagement tools and surveys

• Meetings with community organizations and business leaders

• Coordination with municipalities and regional partners

Scope of Services - Development of Plan Elements

The Comprehensive Plan will include the following elements consistent with South Carolina law:

• Population

• Natural Resources

• Economic Development

• Housing

• Cultural Resources

• Community Facilities

• Transportation

• Land Use

• Priority Investment

• Resiliency

Each element should identify existing conditions, trends, goals, policies, and implementation strategies to guide the County’s growth and development.

Scope of Services - Future Land Use Plan

The consultant will develop an updated Future Land Use Map and supporting policy framework that:

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

• Identifies appropriate land use categories

• Establishes development patterns and densities

• Coordinates land use with transportation and infrastructure

• Protects environmental and cultural resources

• Supports economic development and housing opportunities

Future land use mapping should provide a clear graphic representation of Greenwood County’s planned growth and development patterns.

Scope of Services - Implementation Strategy

The plan must include actionable implementation strategies that:

• Identify responsible agencies

• Establish timelines for implementation

• Provide measurable performance indicators

• Coordinate with capital improvement planning

Scope of Services - Final Plan Preparation and Adoption

The consultant will assist with:

• Draft plan preparation

• Presentation of draft findings to staff and elected officials

• Public hearings and meetings

• Revisions based on feedback

• Preparation of the final Comprehensive Plan document

• Assistance with formal adoption procedures

Develop a specific, actionable implementation plan

Deliverables

The selected consultant will provide the following deliverables:

• Detailed project work plan

• Existing conditions and trend analysis report

• Public engagement summary reports

• Draft Comprehensive Plan

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

• Draft Future Land Use Map

• Implementation strategy framework

• Final Comprehensive Plan document (print and digital formats)

• Presentation materials for public meetings and hearings

GIS-compatible mapping files

Consultant Qualifications

Respondents should demonstrate expertise in:

• Comprehensive planning

• Land use planning and policy development

• Public engagement and facilitation

• GIS mapping and spatial analysis

• Economic and demographic analysis

• Infrastructure and transportation planning

• Environmental and natural resource planning

• Implementation strategy development

Preference will be given to firms with experience preparing Comprehensive Plans for local governments in

South Carolina

Submission Requirements

Firms responding to this RFQ must submit the following information:

1. Firm Overview o Company history o Organizational structure o Office locations (specifically, office of staff assigned to this project)

2. Project Team o Key personnel and roles o Resumes and relevant experience

3. Relevant Experience o Description of similar comprehensive planning projects

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update o Client references

4. Project Approach o Proposed methodology o Public engagement strategy o Approach to data analysis and mapping

5. Project Schedule o Proposed timeline for completion

6. Additional Information o Any additional materials demonstrating qualifications

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

INFORMATION TO PROPOSERS

PROPOSERS RESPONSIBILITIES

Each Proposer shall become familiar with the project site, the scope of the proposed work, and the quantity of work and will be held responsible to examine, and to fully comply with all the Contract Documents, to be defined in the contract.

QUALIFICATION SUBMISSIONS

Response Submissions must be submitted electronically through the County’s e-Procurement Portal:

Greenwood County e-Procurement Portal on Monday, April 20, 2026 at 2:00 pm(local time).

ACCEPTANCE OR REJECTION OF STATEMENT OF QUALIFICATION

The County reserves the right to reject any or all statements of qualifications. Without limiting the generality of the foregoing, any statement of qualification which is incomplete, obscure, conditional, or otherwise irregular, or which has erasures or corrections in prices, or in which unit prices are omitted or are obviously unbalanced, may be rejected. However, the County Manager reserves the right to waive informalities on the basis of its best interests.

QUALIFICATIONS OF PROPOSERS

Before any award is made, the County may require satisfactory evidence to show that the Submitter is fully prepared in every way to perform the management of this project.

LIMIT OF PROPOSAL WITHDRAWAL

No statement of qualification may be withdrawn within NINETY (90) days after scheduled time for statement of qualification submittal.

TIME FOR BEGINNING AND COMPLETING WORK

The Contractor shall commence work within fourteen (14) days of the date specified in the notice to proceed and shall complete work within an agreed upon schedule after the date the notice to proceed is issued.

LOCATION OF WORK

Greenwood County, Greenwood, South Carolina

COLLUSIVE PROPOSALS

More than one statement of qualification or one contract from an individual, a firm or partnership, corporation, or an association under the same name or different names will not be considered. Reasonable grounds for believing that the Submitter is interested in more than one statement of qualification for the same work will cause the rejection of all statements in which such Submitter is interested. Any or all statements of qualifications will be rejected if there is any reason for believing that collusion exists among any of the Submitters; participants in such collusion will not be considered in future statements of qualifications.

PROHIBITION OF GRATUITIES

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement or subcontract, or to any solicitation or qualification therefore.

RIGHT TO PROTEST

Any prospective bidder or offeror who is aggrieved in connection with the solicitation of a contract or intended award shall protest to the Procurement Officer. The protest must be in writing, submitted to the

Procurement Officer, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. Protests must be received by mail or hand delivered within seven (7) days from the date of intended award to the following address:

Greenwood County Administration

Attn: Anita Baylor, Procurement Officer

1025 Deadfall Rd. E., Greenwood, SC 29649

AWARD OF CONTRACT

All bidders must certify that if awarded a contract they will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

INSURANCE

Successful Submitter shall be required to provide insurance as stated below and as required by other provisions of the RFQ. This insurance is to be on the comprehensive form, shall protect the Successful

Submitter, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Successful Submitter, its agents, employees or subcontractors.

The required insurance policy must be written by a company licensed to do business in the State of South

Carolina at the time of issue.

The information described below sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Successful Submitter's liability.

Workman's Compensation and Employer’s Liability Insurance

The Successful Submitter and all Subcontractors shall carry Workman’s Compensation and Employer’s Liability

Insurance covering all employees employed by him or Subcontractors in accordance with the Statutes of the

State of South Carolina and any applicable laws, while engaged under any awarded Contract issued from this

RFQ.

Statutory Limits, Employers Liability- $100,000 minimum

Comprehensive General Liability Insurance

General liability coverage as required in the RFQ shall contain no exclusion relative to blasting, explosion, collapse of buildings, or damage to underground property.

The Successful Submitter shall carry comprehensive general liability insurance with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage:

$1,000,000.00 - Each Accident

$1,000,000.00 - Aggregate

Fleet Liability

The Contractor shall carry a comprehensive fleet liability policy with limits of liability not less than:

Bodily Injury:

$1,000,000.00 - Each Person

$1,000,000.00 - Each Accident

Property Damage: $1,000,000.00 - Each Accident

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

AGREEMENT REQUIREMENTS

S.C. LAW CLAUSE

Upon award of an agreement for these services, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Greenwood County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful company from requirements excluding the company from being authorized and/or licensed to do business in Greenwood County, these requirements are in effect. By submission of this signed proposal, the company agrees to subject itself to the jurisdiction and process of the Eighth Judicial

Circuit Court of Greenwood County, as to all matters and disputes arising or to arise under the agreement and the performance thereof including any questions as to the liability for taxes, licenses or fees levied by State or local government.

COMPANY RESPONSIBILITY

Each company shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for Qualifications. The failure or omission of a company to acquaint itself with existing conditions shall in no way relieve them of any obligation with respect to this Request for Qualifications or to the agreement.

AFFIRMATIVE ACTION

The company will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the disabled and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical disability.

PRIME CONTRACTOR RESPONSIBILITIES

The Company will be required to assume sole responsibility for the complete effort, as required by this RFQ.

The County will consider the company to be the sole point of contact with regard to contractual matters.

SUBCONTRACTING

If any part of the work covered by this RFQ is to be subcontracted, the company shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved by the County. The successful company will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein. Subcontractors will be bound by this agreement and this obligation must be included in Prime and

Subcontractors agreements.

OWNERSHIP OF MATERIAL

Ownership of all data, material, and documentation; including, but not limited to, architectural plans and drawings, originated and prepared for the County pursuant to this agreement shall belong exclusively to the

County. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion for this project and for any future

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update project as determined in the best interest of Greenwood County. The use and/or reuse shall be at no additional cost to Greenwood County.

NONRESIDENT TAXPAYERS

If the company is a South Carolina nonresident taxpayer and the agreement amount is $10,000 or more, the company acknowledges and understands that in the event it is awarded an agreement, the Company shall submit a Nonresident Taxpayer Registration Affidavit (State form #1-312-6/94), before an agreement can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of State’s Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws

(1976) as amended.

INDEMNITY

The Company hereby agrees to indemnify and save harmless the County, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney’s fees for trial and on appeal of any kind and nature arising or growing out of or in any way connected with the performance of the Agreement, whether by act of omissions of the company, its agents, servants, employees or others, or because of or due to the mere existence of the Agreement between the parties.

TERMINATION FOR DEFAULT

The County Manager has the right to terminate for default if the company fails to perform the Work, if the company fails to perform the Work within the time specified in the Agreement, or if the company fails to perform any other provisions of the Agreement. If exercised, the County becomes the owner of documents that are paid for and may utilize them in any manner the County deems appropriate.

TERMINATION FOR CONVENIENCE

The County may without cause terminate this agreement in whole or in part at any time for its convenience. In such instance, an adjustment shall be made to the company for the reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, delay damages, unabsorbed or under absorbed overhead of the company or its subcontractors. The failure of the

Company to include a termination for convenience clause into its subcontracts and material purchase orders shall not expose the County to liability for lost profits in conjunction with a termination for convenience settlement or equitable adjustment. The company expressly waives any claims for lost profit or consequential damages, delay damages, or indirect costs which may arise from the County’s election to terminate this agreement in whole or in part for its convenience. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion.

NON-APPROPRIATION OF FUNDS

This agreement shall be subject to the availability and appropriation of funds by Management, and

Greenwood County Council. If County Council does not appropriate the funding needed for this product, Greenwood County will not be obligated to pay the contract price. No act or omission by Greenwood County, 2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update which is attributable to non-appropriation of funds, shall constitute a breach of or default under this agreement.

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

PROPOSAL CONTENT AND SELECTION PROCESS

All qualification statements must be submitted by an authorized representative who certifies having read this

Request for Qualifications (RFQ) in its entirety and who has the legal authority to bind the entity.

PROPOSAL CONTENTS

To facilitate review of your Qualification Statement by Greenwood County, it is requested that your submission be no longer than fifteen (15) pages and conform to the following format:

A. Bid Holding and Authorization Form – Proposers must download and complete the Bid Holding and

Authorization Form located in the VENDOR SUBMISSION CHECKLIST section of this RFQ.

B. Experience of the Firm – provide a listing of your team’s prior experience and qualifications in projects similar in size, scope, and complexity. Provide a list of similar projects completed within the past 5 years.

C. References – Provide the name, address, and contact information for at least three (3) references familiar with the quality of the work completed by the Contractor on similar projects or projects with similar elements.

INSURANCE

Provide a a copy of the firm’s certificate of insurance, showing the firm’s current limits of commercial general liability, employer’s liability, business automobile liability and professional liability.

Upload a copy of your Certificate of Insurance in the VENDOR SUBMISSION CHECKLIST section of this RFP.

PROPRIETARY INFORMATION

Companies must clearly mark as “Confidential” each part of their submittal which they consider to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South

Carolina, 1976 as amended (Freedom of Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40.

Greenwood County reserves the right to determine whether this information should be exempt from disclosure and no legal action may be brought against Greenwood County and/or its agents for any determination in this regard.

SELECTION PROCESS

Upon receipt of the Qualification Statement packages from each Company, Greenwood County Administration will verify that each submission is complete. Acceptable proposals will be forwarded to the Selection

Committee for evaluation.

https://procurement.opengov.com/portal/greenwoodsc/projects/246931/document?section=undefined https://procurement.opengov.com/portal/greenwoodsc/projects/246931/document?section=2358966

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. EXPERIENCE

Experience with comprehensive planning projects

Points Based 30 (30% of Total)

2. QUALIFICATIONS

Qualifications and experience of project team

Points Based 20 (20% of Total)

3. PROJECT UNDERSTANDING

Demonstrated understanding of project scope

Points Based 10 (10% of Total)

4. PUBLIC ENGAGEMENT

Quality and creativity of public engagement approach

Points Based 30 (30% of Total)

5. TIMELINE

Ability to meet project timeline

Points Based 10 (10% of Total)

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

TERMS OF CONTRACT

A. All entries shall remain firm for a period of not less than ninety (90) days.

B. This solicitation does not commit Greenwood County to award an agreement, to pay any costs incurred in the preparation of a qualification and of any supplementary presentation, or to procure or contract for the articles of goods or services. Greenwood County reserves the right to accept or reject any or all Requests for Qualifications received as a result of this solicitation, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation if it is in the best interest of the

County to do so.

C. The contract agreement will be made between the County and the successful General Contractor on the County standard contract forms.

D. A contract may be awarded to the Proposer whose statement of qualification is within the competitive range and determined to be in the best interest of Greenwood County.

E. Greenwood County reserves the right to accept or reject any and all proposals received in response to this Request for Qualification. Greenwood County will not pay for any costs incurred by the submitting

General Contractor in preparation of a response to the Request for Qualifications, or any costs associated with negotiations prior to the awarding of a contract.

F. Greenwood County reserves the right to cancel this Request for Qualifications, or cancel any negotiations resulting from this RFQ, or decline to enter into a contract for the proposed work of this project is such action if deemed to be in the best interest of the County.

G. Greenwood County reserves the right to retain all statement of qualifications submitted and to use any ideas in a statement of qualification regardless of whether that statement is selected. Submission of a qualification statement indicates acceptance by the company of the conditions contained in this

Request for Qualifications unless clearly and expressly noted in the statement submitted and confirmed in the contract between Greenwood County and the firm selected.

H. Failure to submit all required information may in the sole determination of Greenwood County be deemed as a nonresponsive proposal.

2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

VENDOR SUBMISSION CHECKLIST

Bid Holding & Authorization Form*

Please download the below documents, complete, and upload.

• Bid_Holding_and_Authorizati...

*Response required

Experience of Firm*

Upload your Experience of your Firm here.

*Response required

References*

Upload your References here.

*Response required

Certificate of Insurance*

Upload a copy of your Certificate(s) of Insurance here.

*Response required

Drug Free Workplace Certification*

By submitting a Bid, the Bidder certifies that, if awarded a contract, the Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

☐ Please confirm

*Response required

Bid Certification*

You agree to hold your Bid open for a minimum of ninety (90) calendar days after the Opening Date. You agree that your bid can be made public under the Freedom of Information Act, 5 U.S.C § 552. Greenwood County reserves the right to reject any and all bids, and to waive any informalities or irregularities.

☐ Please confirm

*Response required

Contractor License Information*

List your License Number, Classification, License Group Number and Qualifying Party Information here.

Firm will be disqualified if firm does not possess a valid and current South Carolina Contractor’s license for the project.

*Response required

Non-Discrimination Statement*

The Company certifies that:

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2026-RFQ-009 Professional Planning Services for the Greenwood County Comprehensive Land Use Plan Update

• No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any RFQ submitted to

Greenwood County or the performance of any agreement resulting there from.

• That it is and shall be the policy of this Company to provide equal opportunity to all businesspersons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women;

• In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company.

• That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any agreement or portion thereof which this company may hereafter obtain and;

• That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of agreement entitling the Greenwood

County to declare the agreement in default and to exercise any and all applicable rights and remedies, including, but not limited to, cancellation of the agreement, termination of the agreement, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on an agreement.

☐ Please confirm

*Response required