Professional_Engineering_&_Architectural_Services_for_Solid_Waste_Management_Division_Including_Municipal_Solid_Waste_Landfill_and_Transfer_Station_(Addendum_#2_Revision).pdf

REQUEST FOR PROFESSIONAL SERVICES (PS)

PS-5135-23/TAD

PROFESSIONAL ENGINEERING &

ARCHITECTURAL SERVICES FOR SOLID WASTE

MANAGEMENT DIVISION INCLUDING MUNICIPAL

SOLID WASTE LANDFILL AND TRANSFER

STATION

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: August 23, 2023

DEADLINE FOR QUESTIONS: September 18, 2023

RESPONSE DEADLINE: September 27, 2023, 2:00 pm

PS #PS-5135-23/TAD

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal Solid Waste Landfill and Transfer Station

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

Professional Engineering & Architectural Services for Solid Waste

Management Division Including Municipal Solid Waste Landfill and Transfer Station

TABLE OF CONTENTS

I. Introduction II. Scope of Work

III. Instructions to Proposers IV. Instructions for the preparation of Submittals V. Evaluation of Submittals

Attachments:

B - PS-5135-23 Draft Agreement

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

1. INTRODUCTION

1.1. Summary

Qualified and experienced firms will provide Professional Engineering services to support the

County’s Osceola Road Solid Waste Management Facility, Transfer Station, and Solid Waste

Management System.

Engineers will support the following County-owned facilities:

• Osceola Road Solid Waste Management Facility;

• Central Transfer Station; and

• Other facilities as directed by the Solid Waste Manager

1.2. Background

Seminole County operates an integrated solid waste management system that includes County owned, maintained and operated facilities as well as contracted services. The County owns, maintains and operates an active MSW, slurry-wall landfill (and ancillary facilities) and a transfer station (and ancillary facilities).

The County contracts for the collection of refuse from more than 66,000 residential units in the unincorporated County and maintains Interlocal Agreements with the seven cities located within

Seminole County, as well as two nearby cities. The Osceola Road Solid Waste Management

Facility, located at 1930 East Osceola Road, Geneva, FL 32732, includes the following:

• 235-acre, slurry-walled, Class I Landfill with leachate collection and storage system;

• Scalehouse with two inbound and one outbound scale;

• 15-acre Yard waste management area;

• 75-acre borrow pit;

• Waste tire management area;

• Citizens Area;

• White goods management area;

• Used Oil and battery collection center;

• Landfill gas collection and control system with two candlestick flares (separate agreement);

• Gas To Energy facility (privately owned and operated);

• Equipment maintenance facility and equipment wash facility;

• Administrative buildings;

• Stormwater management system; and

• Other ancillary facilities.

The Central Transfer Station, located at 1950 State Road 419, Longwood, FL 32750, includes the following:

• 5-bay, cantilever-supported, tipping floor, approximately 26,000 S.F., with loadout tunnel containing five staggered hoppers and by-pass lanes

• 3-bay Citizens Area tipping floor, approximately 16,000 S.F slab on grade with loadout

• Scalehouse with two inbound and one outbound scale

• Household hazardous waste facility

• Equipment maintenance facility

• Two-story office building

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

• Stormwater management system

• Other ancillary facilities

1.3. Contact Information

Tony Durrum Sr. Procurement Analyst 1301 E. Second Street Sanford, FL 32771 Email: tdurrum@seminolecountyfl.gov Phone: (407) 665-7123

Department:

Environmental Services - Solid Waste

1.4. Timeline

Release Project Date August 23, 2023

Pre-Proposal Meeting (Non-

Mandatory)

August 31, 2023, 9:30am

Agenda

Environmental Services, Large Conference

Room 500 W Lake Mary Blvd Sanford, FL 32773

Question Submission Deadline September 18, 2023, 5:00pm

Proposal Submission Deadline September 27, 2023, 2:00pm mailto:tdurrum@seminolecountyfl.gov tel:(407)665-7123 https://government-project.s3.amazonaws.com/52676/bb4bb17e-f740-4da1-ba52-e581b2da336a_PS-5135-23_Pre-Proposal_Meeting_Agenda.pdf

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

2. SCOPE OF WORK

The County will select Consultants in accordance with the provisions of the Consultants’

Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. Authorization for performance of professional services by Consultants under this project will be in the form of a written Work Order issued by the County.

2.1. Description of Services

Qualified and experienced Consultants will provide Professional Engineering services to support the County’s Osceola Road Solid Waste Management Facility, Transfer Station and Solid Waste

Management System.

Facilities Supported Consultants will support the following County-owned facilities:

• Osceola Road Solid Waste Management Facility

• Central Transfer Station

• Other facilities as directed by the Solid Waste Manager

The Consultants will provide Professional services to include, but not limited to:

• Feasibility studies.

• Engineering design related to solid waste management facilities.

• Construction engineering services, including contracting support, resident engineering, construction inspection, and construction quality assurance.

• Analyses of existing facilities and operations.

• Development of solid waste management related computer and data management systems.

• Permitting and regulatory compliance.

• Capital and other planning.

• Design of landfill closure elements.

• Construction quality assurance for liner installation during closure.

• Design and modification design of yard waste processing facilities.

• Design and modification design of leachate management systems.

• Design and modification of stormwater management systems.

• Design and modification of roadway systems related to solid waste facilities.

• Design and modification of scale management systems.

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

• Aerial surveying and mapping of landfills.

• Structural engineering assessments and design.

• Design of recycling processing facilities.

• Cost estimating and financial assurance for landfill and transfer station.

• Stormwater Pollution Prevention Plans

• Design of household hazardous waste collection centers

• Assistance with Capital Planning and Master Planning.

• Other assignments as directed by the Solid Waste Manager.

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

3. INSTRUCTIONS TO PROPOSERS

3.1. Contact

All prospective Proposers are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, Tony Durrum, regarding this PS or their written proposal at any time prior to the posting on the COUNTY’s Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your proposal. Interpretation of this clause will be solely at the discretion of the County.

3.2. Pre-Proposal Conference

Seminole County Purchasing and Contracts Division will conduct a Non-Mandatory Pre-

Proposal Conference on Thursday, August 31, 2023 at 9:30 am. The meeting will take place at

Environmental Services, Large Conference Room 500 W Lake Mary Blvd Sanford, FL 32773.

Interested proposers are strongly encouraged to attend this preproposal meeting.

3.3. Public Opening

Electronic submittals shall be received by PCD online in accordance with the instructions in this solicitation document, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7123.

3.4. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: https://secure.procurenow.com/portal/seminolefl

3.5. Proposal Submission and Withdrawal

The COUNTY will accept submittals electronically via the COUNTY’s e-Procurement Portal until

2:00 pm on Wednesday, September 27, 2023. Proposals received after the scheduled due date and time for submission shall not be considered. Proposals submitted in any other format other than via the COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted or considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective bidder for this solicitation and will appear on the Follower’s list.

Companies that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this PS. If a Proposer encounters technical difficulties using the COUNTY’S e-Procurement Portal, or needs assistance using the Portal, Proposers may access the Help Center for vendor training guides provided by OpenGov-

Procurement, the Software Administrator. Proposers may also contact the Software http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Companies shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Respondent representative is using to submit a response. Failure of the Respondent to successfully submit an electronic proposal before the deadline indicated herein shall be at the Respondent’s sole risk, and no relief will be given for late and/or improperly submitted proposals. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Respondent representative who is registered with the COUNTY will also receive an email confirmation from the COUNTY’s e-Procurement Portal. Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-7123, before the 2:00 pm deadline.

The Proposer is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written submittal.

Proposers may withdraw their submittal electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.6. Inquiries

All Proposers should carefully examine the PS documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the

COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission.

Failure to do so, on the part of the Proposer, shall constitute an acceptance by the Proposer of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the PS documents including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, September 18, 2023.

Written requests shall be submitted via the COUNTY’S e-Procurement Platform The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this PS. If the Q&A deadline has passed, a Proposer may contact the COUNTY directly if necessary at tdurrum@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.7. Addenda

Should revisions to the PS documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-Procurement Portal will issue an automated email notification to all “Followers” on the PS’s Followers list. All Proposers should check the COUNTY's Website or notify Tony Durrum to verify information regarding

Addenda. Failure to do so may result in rejection of the Proposer’s submitted proposal and a determination as “Non-Responsive”. By execution of the Formal Notice for this PS, the Proposer acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website (https://secure.procurenow.com/portal/seminolefl). It is the

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal sole responsibility of the Proposer to ensure that they obtain information related to any

Addenda.

3.8. Selection Process and Award

All proposals will be reviewed by personnel as designated by the COUNTY staff in accordance with the qualification/evaluation criteria set forth in the PS documents. The qualifications of the

Proposers are rated and ranked in order of preference, based on their qualifications and evaluation criteria. Interviews and/or presentations will be part of the evaluation process.

Presentations and interviews must comply with the State of Florida’s Sunshine and Public

Records Laws (Section 286.0113, Florida Statutes).

The COUNTY will not be liable for any costs incurred by the Proposer in connection with such presentations. The County will award a contract based on the proposal that bests meets the

County's requirements, that would provide the best service to the public, and would provide a high return to the County. The Proposer understands that this PS does not constitute an agreement with the Proposer. The COUNTY reserves the right to reject all proposals, make multiple awards (award to more than one vendor), to waive formalities, to re-solicit and advertise for new proposals, or to cancel the project in its entirety.

3.9. Proposal Preparation Costs

Neither the COUNTY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this PS. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of this PS.

3.10. Accuracy of Proposal Information

By submission of a proposal, Proposer acknowledges that they have carefully examined the

Request for Professional Services documents and agrees to furnish the services specified in the solicitation as proposed. Proposers agree that their proposal will remain firm for a period of up to one hundred twenty (120) days to allow the County adequate time to evaluate the submittals.

By submission of a proposal, Proposer agrees to abide by all conditions of this proposal and understands that a background investigation may be conducted by the Seminole County

Sheriff’s Department prior to award. Proposer certifies that all information contained in their proposal is truthful to the best of their knowledge and belief. Proposer further certifies that they are duly authorized to submit this proposal on behalf of the vendor/Proposer as its act and deed and that the vendor/Proposer is ready, willing and able to perform if selected.

3.11. Insurance

A misstatement or omission of a material fact, whether intentional or not, regarding the

Proposer's insurance coverage, policies or capabilities may be grounds for rejection of the

Proposer’s submitted proposal and rescission of any ensuing Award Agreement.

The COUNTY recommends that all Proposers review the insurance requirements listed within the Draft Agreement with their insurance carriers. A copy of the insurance certificate shall be furnished to the COUNTY prior to the final execution of the COUNTY’s

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

Award Agreement. The COUNTY reserves the right to reject the award to any Proposer that fails to provide the insurance as required within the COUNTY’s Award Agreement.

3.12. Licenses

Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal under this PS. Failure of the Proposer to be fully licensed and certified, will result in rejection of the Proposer’s submitted proposal and will be considered “Non-Responsive”. Any permits, licenses, or fees required shall be the responsibility of the Proposer. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., is the responsibility of the Proposer. All final plans and documents prepared by the Consultant must bear the endorsement of a person that is full employ of the Consultant and currently registered as a professional for the services in the State of Florida.

3.13. Posting of the PS’s Recommendation and Intent to Award

The recommendation and intent to award for this PS will be posted on the COUNTY’s Website https://secure.procurenow.com/portal/seminolefl. Failure to file a protest with the COUNTY’s

Purchasing & Contracts Manager within the time prescribed in the COUNTY's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

3.14. Public Records

Upon recommendation and intent to award this PS as posted to the COUNTY’s website or thirty

(30) calendar days after closing, proposals are considered “public records" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in their response to the solicitation and must identify the data or other materials to be protected by uploading any information deemed confidential separately under “Confidential Files," and must state the reasons why such exclusion from public disclosure is necessary pursuant to the COUNTY’s, “Compliance With

Public Records Law” Form, which is required as part of the PS documents. Ownership of all data, material, and documentation originated and prepared for the County pursuant to the PS shall belong exclusively to the County and be subject to public inspection in accordance with the

Public Records Law. Trade secrets or proprietary information submitted by a Proposer shall not be subject to public disclosure under the Public Records Law; however, the Proposer must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary.

3.15. Prohibition Against Contingent Fees

It shall be unethical for any person to be retained, or to retain any company or person, other than a bonafide employee working solely for the Proposer to solicit or secure the Award

Agreement for this PS, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bonafide employee working solely for the Proposer, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the

COUNTY shall have the right to terminate the Award Agreement at its sole discretion, without

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

3.16. Rejection/Disqualification

The COUNTY reserves the right to reject the proposal of any Proposer who has failed to perform, in a timely manner, the scope of services of a previously awarded agreement. The

COUNTY reserves the right to inspect all facilities of Proposers in order to make a determination as to the available resources to perform properly under this award. The COUNTY reserves the right to waive any irregularities, informalities, and technicalities and may, at its discretion, issue a re-procurement. More than one (1) proposal from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Proposer is involved in more than one proposal submittal will be cause for rejection of all proposals in which such Proposers are believed to be involved. Any or all proposals will be rejected if there is reason to believe that collusion exists between Proposers.

3.17. Purchasing Code

Seminole County Code Chapter 220 (Purchasing Code), Administrative Code Section 3.55

(Purchasing Policy), and County Manager Policies apply to this PS in their entirety.

3.18. Affirmation

By submission of a proposal, the Proposer affirms that their proposal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. The Proposer agrees to abide by all conditions of this PS and the resulting Award Agreement.

3.19. Governmental Restrictions

In the event that any governmental restrictions are imposed which would necessitate alteration of the material quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the Proposer to notify the Purchasing and

Contracts Division at once, indicating in his/her letter the specific regulation which required an alteration, including any price adjustments occasioned thereby. The County reserves the right to accept such alteration or to cancel the contract at no further expense to the County.

3.20. Advertising

In submitting a proposal, Proposer agrees not to use the results therefrom as a part of any commercial advertising, without the express written approval of the County Manager’s Office.

3.21. Patents and Royalties

Unless otherwise provided, the Proposer shall be solely responsible for obtaining the right to use any patented or copyrighted materials in the performance of the contract resulting from this

PS. The Proposer, without exception, shall indemnify and save harmless the County and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or supplied by the Proposer. In the event of any claim against the County of copyright or patent infringement, the County shall promptly provide written notification to the Proposer. If such a

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal claim is made, the Consultant shall use its best efforts to promptly purchase for the County the legitimate version of any infringing products or services or procure a license from the patent or copyright holder at no cost to County that will allow continued use of the service or product. If none of the alternatives are reasonably available, the County agrees to return the article on request to the Proposer and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.

3.22. Drug-Free Workplace Compliance

Proposer shall comply with Section 287.087, Florida Statutes, and failure to comply shall result in rejection/disqualification of the proposal and all agreements as a result of this solicitation.

3.23. Public Entity Crime

Any Person or affiliate, as defined in Section 287.133, Florida Statutes, shall not be allowed to contract with the COUNTY, nor be allowed to enter into a subcontract for Work on this Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date this Project was advertised for Proposal, or if such person or affiliate was listed on the

State's convicted vendor list, within three (3) years of the date this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state or local), including but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the COUNTY obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub-contractor acceptable to the COUNTY.

3.24. Payment Terms/Discounts

The County’s payment terms are in accordance with Section 218, Part VII, Florida Statutes, Florida Prompt Payment Act.

3.25. Additional Terms and Conditions

Unless expressly accepted by the County, only the terms and conditions in this document and

Award Agreement shall apply. Any and all additional terms and conditions shall have no force and effect, and are inapplicable to this proposal if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general and/or special conditions in these PS documents and any Addenda issued under this solicitation are the only conditions applicable to this proposal and the Proposer's authorized signature (including electronic confirmation) on the Proposal Response Form attests to this.

3.26. Consultants Competitive Negotiation Act (CCNA)

This Contract is a Contract as defined in Section 287.055, Florida Statutes. If this is for a continuing contract, the professional services provided to the County for projects in which the estimated construction cost of each individual project must not exceed $4,000,000.00 or for a

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal study activity, the fee for professional services for each individual study must not exceed

$500,000.00.

Consultant(s) and its subsidiaries or affiliates who design the project under this Contract are ineligible for the award of the construction contract for the project.

The Consultant hereby represents, covenants and warrants, if awarded the Contract, that wage rates and other factual unit costs supporting the compensation provided for in this Contract are accurate, complete and current as of the date of contracting. It is further agreed that the

Contract price shall be adjusted to exclude any amounts where the County determines the

Contract price was increased due to inaccurate, incomplete or non-current wage rates and other factual unit costs.

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

4. INSTRUCTIONS FOR THE PREPARATION OF

SUBMITTALS

The Proposer is expected to completely analyze the information contained in this Request for

Professional Services (PS) as guidance for the preparation of their written proposal. The

Proposer’s proposal should be specific, detailed, and complete in order to clearly and fully demonstrate the Proposer’s understanding of the proposed work requirements, and it should include a logical plan to accomplish the task(s) under the proposed scope of work.

The Proposer(s) warrants its response to this Request for Professional Services to be fully disclosed and correct. The firm must submit a proposal complying with this Request for

Professional Services, and the information, documents and material submitted in the proposal must be complete and accurate in all material aspects. The proposals shall include all of the information solicited in this PS and any additional data that the Proposer deems pertinent to the understanding and evaluation of the proposal. Proposals must be organized and sections in the order noted below. Marketing materials shall not be included as documentation of Proposer’s ability to provide services required. Compliance with all requirements will be solely the responsibility of the Proposer and failure to provide requested information may result in disqualification of response.

4.1. TYPE OF BUSINESS*

☐ Corporation

☐ Joint Venture

☐ Partnership

☐ Proprietorship

*Response required

4.2. LEGAL ENTITY NAME*

Type Proposer's legal entity name here. This name will be verified against the Secretary of

State website.

*Response required

4.3. FEDERAL EMPLOYER ID NUMBER (FEIN)*

*Response required

4.4. INCORPORATED IN THE STATE OF _______________.*

Ex.) Florida

*Response required

4.5. LIST OF PRINCIPALS*

*Response required

4.6. UPLOAD EVIDENCE OF AUTHORITY TO DO BUSINESS IN THE

STATE OF FLORIDA.*

Acceptable form of evidence includes Secretary of State download, or Certificate of Status.

*Response required

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

4.7. PROPOSAL CONTENT*

WARNING: DO NOT UPLOAD CONFIDENTIAL INFORMATION HERE.

Please note that the Proposal Content shall not exceed twenty-eight (28) pages and must use be submitted on 8 ½” x 11” size sheets, with a font no smaller than 10 pt with one (1) inch borders. Failure to comply with the stated maximum page count for each submittal section may cause disqualification of your submittal for further consideration.

A. Letter of Transmittal: This letter will summarize in a brief and concise manner, the

Proposer's understanding of the scope of work and make a positive commitment to perform the work in a timely manner. The letter should name all of the persons authorized to make representations for the Proposer, including the titles, addresses and telephone numbers of such persons. An authorized agent of the Proposer must sign the

Letter of Transmittal indicating the agent’s title or authority. This letter should also serve as acknowledgement by the Proposer that the contents of the submittal are true and accurate, and that the requirements of this PS can be met, including but not limited to, insurance, bonding and licensing requirements. Further, the Proposer acknowledges their intent to execute an Agreement with the COUNTY.

B. QUALIFICATIONS AND EXPERIENCE OF PROPOSED TEAM: (EIGHTEEN [18]

single-sided pages maximum):

1. Provide qualifications and experience for staff proposed for this project, such as licenses and/or certifications. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project as well as additional employee qualifications, education, certifications, and experience that may contribute to the overall success of this project. *Multiple resumes can be condensed on a single sheet. *

2. Identify and provide qualifications and experience of sub-consultants, relevant to this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the design team.

3. Provide a description of qualifications and experience of the individuals proposed to provide services under this agreement, as they relate to the proposed services.

Please provide the description by listing comparable agreements and services, in an easy-to-follow format, detailing the role of the firm, identifying the individuals involved and their specific services. If employee experience was gained through projects conducted under previous employment, identify the prior employer. Limit the description to projects provided within the previous ten years.

C. PROJECT APPROACH /UNDERSTANDING: (Five [5] single-sided pages maximum):

1. The content and form of the Proposal shall present a clear, comprehensive, and well-documented representation, demonstrating understanding and commitment of how the Proposer intends to implement and fulfill the requirements of the scope of the

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal project. Delineate the firm’s understanding of the project including special considerations and technical aspects of the project.

2. Provide a statement demonstrating an understanding of the services required by the

Scope of Services. State how the firm will approach the project and the methodology to be used to perform the services in a timely manner. Describe innovative solutions provided by the firm in previous agreements.

D. ABILITY TO PERFORM: (Four [4] single-sided page maximum):

1. Provide a maximum of four [4] verifiable references for similar services provided within the last five [5] years on the form provided in Part 4.22 of the solicitation package. The contact person(s) listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project.

Contact person(s) must have been informed that they are being used as a reference and that the County may be calling them on a valid phone number as provided. More than one [1] person can be listed, but all must have knowledge of the project. DO

NOT list principals or officers who will not be able to answer specific questions regarding the project. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee design or construction oversight services performed by the prime

Consultant. Consultants or Contractors who provided services under project

(contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).

E. PROPOSED TEAM ORGANIZATION: (Two (2) single-sided pages maximum

1. Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The organizational chart should include the location of each staff member that is proposed.

*Response required

4.8. LOCATION*

Provide the location of the firm’s office that will support the activities under this Agreement.

Regional firms whose physical address is located within the Counties of Brevard, Lake, Orange, Osceola, Seminole, and Volusia will receive five (5) points. Firms located within the state of

Florida will receive 2 points.

*Response required

4.9. LICENSE SANCTIONS*

Regulatory/license agency sanctions within the past 5 years.

(If Proposer prefers to upload a file, upload in next question and enter "see file upload" in this field)

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

4.10. LICENSE SANCTIONS

Regulatory/license agency sanctions within the past 5 years.

4.11. CONFLICT OF INTEREST STATEMENT*

I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.

My company is submitting an Expression of Interest for the Seminole County project described as Professional Engineering & Architectural Services for Solid Waste Management Division

Including Municipal Solid Waste Landfill and Transfer Station.

The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.

Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the

Agreement for this project.

Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole

County advisory board(s) or committee(s) they are currently serving as a member, in the following question.

☐ Please confirm

*Response required

4.12. CONFLICT OF INTEREST STATEMENT CONT...*

A. Enter the name(s) of the individual(s) who is serving on a Seminole County advisory board(s) or committee(s).

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

B. Enter the Seminole County advisory board(s) or committee(s) that the individual(s) is serving as a member.

• If this is not applicable, type "N/A."

*Response required

4.13. COMPLIANCE WITH THE PUBLIC RECORDS LAW*

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida

Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate envelope, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their submittal/proposal package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County in a separate envelope marked

“EXEMPT FROM PUBLIC RECORDS LAW”. Failure to identify protected material via a separately marked envelopment will cause the County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

A. CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

B. CONTRACTOR specifically acknowledges its obligations to comply with Section

119.0701, Florida Statutes, with regard to public records, and shall:

1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;

4. meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

C. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to

CONTRACTOR.

By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

☐ Please confirm

*Response required

4.14. CONFIDENTAL FILE(S)

In compliance with Chapter 119, Florida Statutes, if Proposer must include confidential information that qualifies as “EXEMPT FROM PUBLIC RECORDS LAW" as part of their response to this RFP, it shall be uploaded here.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each.

4.15. WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION*

Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with

Chapter 440, including all reporting and premium payment requirements.

To comply with this requirement, the undersigned hereby certifies that:

☐ Has fully complied with all requirements of Chapter 440, Florida Statutes, including provisions regarding reporting and premium payments; or

☐ Is exempt from the provisions of Chapter 440, Florida Statutes (reasons shall be stated in the following question).

*Response required

4.16. WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION

CONT...*

If the undersigned is exempt from the provisions of Chapter 440, Florida Statutes, state the reasons here. If this is not applicable, type "N/A."

*Response required

4.17. W9 FORM*

Please upload your current W9 form here

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

4.18. DRUG-FREE WORKPLACE FORM*

The undersigned vendor in accordance with Section 287.087, Florida Statutes, hereby certifies that their Company (entity submitting this response) does:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will propose by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

4.19. AMERICANS WITH DISABILITIES ACT AFFIDAVIT*

The undersigned CONTRACTOR/CONSULTANT swears that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the COUNTY.

The CONTRACTOR/CONSULTANT will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR/CONSULTANT agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with

Disabilities Act (ADA), 42 USC s. 12101 et seq. It is understood that in no event shall the

COUNTY be held liable for the actions or omissions of the CONTRACTOR/CONSULTANT or

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal any other party or parties to the Agreement for failure to comply with the ADA. The

CONTRACTOR/CONSULTANT agrees to hold harmless and indemnify the COUNTY, its agents, officers, or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the

CONTRACTOR/CONSULTANT’s acts or omissions in connection with the ADA.

☐ Please confirm

*Response required

4.20. INSURANCE CONFIRMATION (for the Insurance Agency to

complete)*

Proposer shall have their Insurance Agency complete this form. Once completed, Proposer shall submit it here.

• INSURANCE_CONFIRMATION.docx

*Response required

4.21. E-VERIFY FORM*

Please download the below documents, complete, and upload.

• E-Verify_Affidavit_5-19-202...

*Response required

4.22. SIMILAR PROJECT EXPERIENCE - REFERENCES*

Please download the below document, complete, and submit here.

• SIMILAR_PROJECT_EXPERIENCE_...

*Response required

4.23. CERTIFICATION*

Pursuant to and in compliance with the Request for Professional Services, the undersigned

Proposer agrees to perform the Work in strict conformity with Contract Documents, including any and all addenda, on file for the rates hereinafter set forth. The undersigned Proposer declares that the only persons/parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any person, firm or corporation; and proposes and agrees that, if the proposal is accepted, Proposer will execute an Agreement with the COUNTY and will furnish Insurance Certificates.

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/21336/e367c452-782e-49f6-9c22-ebd962836559_INSURANCE_CONFIRMATION.docx?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695214522&Signature=5D4gUWal%2BXb8Xp7CLiOpYbQkyiU%3D&response-content-disposition=attachment%3B%20filename%3D%22INSURANCE_CONFIRMATION.docx%22 https://government-project.s3.us-west-2.amazonaws.com/52676/9b14fdb9-8d49-4d62-8306-a684d8b0b5b4_E-Verify_Affidavit_5-19-2021.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695214522&Signature=PjWuV4I60DS55P0S0ojNlLSdEWM%3D&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_Affidavit_5-19-2021.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/21336/3a9ae114-abbd-470e-809b-f6648712c22e_SIMILAR_PROJECT_EXPERIENCE_10.docx?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695214522&Signature=%2BkJ4Q57nf3N3TdiUCr2B4YPRWfM%3D&response-content-disposition=attachment%3B%20filename%3D%22SIMILAR_PROJECT_EXPERIENCE_10.docx%22

Title: Professional Engineering & Architectural Services for Solid Waste Management Division Including Municipal

5. EVALUATION OF SUBMITTALS

EVALUATION PROCESS: Each proposal will be reviewed, evaluated, and scored as part of the formal selection process. The Proposer’s proposal will be substantial part of the decision process to select a Provider. Each proposal will be reviewed independently based solely on the merits of the proposal. The proposals will then be scored and a short list of Proposers will be selected for additional evaluation, Proposer presentations and reference checks. The COUNTY shall be the sole judge of its own best interests, the proposals, and the resulting agreement. The

COUNTY’s decisions will be final. Award will be made to the proposal which presents the best value to the COUNTY based on the evaluation process and all the information gathered.

EVALUATION METHOD AND CRITERIA: Proposals will be evaluated using the criteria listed below to ascertain which proposal best meets the requirements of…