Production BPA - PWS 28 April 2026.pdf

CUI

PERFORMANCE WORK STATEMENT

(PWS)

Production Support BPA The United States Air Force Band

28 April 2026

1 GENERAL INFORMATION

1.1 Purpose

The United States Air Force Band requires vendors to provide occasional production support for missions at The United States Air Force Band located at 201 McChord St SW, Joint Base Anacostia-Bolling, Washington DC 20032, and at various venues in the Washington DC metropolitan area. The band seeks multiple DC area production vendors that can meet the needs of various productions.

1.2 Background

The United States Air Force Band is the premier musical organization of the United States Air Force. The Band employs its own production team to include Producer, Production Manager, Audio Engineers, etc., but on larger productions, the band requires outside assistance from production companies to provide production services such as equipment rental and labor. The Contractor shall provide production services as stated in 3.2.

1.3 Description of Services/Introduction

The Vendor shall provide production labor, venue rental, production gear rental, and trucking as required for missions/productions of the USAF Band. Services may take place at the USAF Band (201 McChord St SW, JBAB, DC 20032) or various locations in the Washington, DC metropolitan area.

2 SCOPE OF SERVICES

2.1 Required Services

The USAF Band requires Audio Engineers (A1), Audio Assistants (A2), Lighting Directors (L1), Lighting Assistants (L2), lighting designers, custom sound systems (depending on mission requirements), custom lighting systems (depending on mission requirements), trucking (depending on equipment to be delivered), staging, camera equipment, camera operators, director of photography, venue rentals, generator rentals, stage dressing, and miscellaneous labor and event planning.

2.2 General Information

The contractor shall provide the following skilled labor/equipment in accordance with the PWS on a per production basis:

2.2.1 Skilled Labor

2.2.1.1 Audio A1:

Audio Engineer capable of fulfilling a key role such as Front of House/Monitor engineer

2.2.1.2 Audio A2:

Audio engineer capable of supporting the audio department such as an RF or systems engineer

2.2.1.3 Lighting Director:

A lighting technician capable of leading the lighting team and programming the lighting console.

2.2.1.4 Lighting Technician:

A technician familiar with hanging, cabling, channeling, and troubleshooting lighting fixtures.

2.2.1.5 Lighting designer:

A highly qualified designer with significant experience in designing lighting for theater, television and music. Master of Fine Arts (MFA) desired, Bachelor of Fine Arts (BFA) minimum required.

2.2.1.6 Camera operator:

Experienced camera operators familiar with the operation of the cameras provided by the contractor.

2.2.1.7 Director of photography:

Director of photography with significant experience in television broadcasts and the broadcasting of live music events.

2.2.1.8 Event planning services and miscellaneous labor:

All production related services including drafting, engineering, expendables, crew hotels, etc.

2.2.1.9 Stagehands:

Labor to set up all production assets, including assets provided by the USAF Band.

2.2.1.10 Jib operator:

Experienced jib operator with experience operating jib for live music events.

2.2.1.11 Makeup artist:

Makeup artist with significant experience in television and theater.

2.2.1.12 Event security:

Security required to secure the venue, talent, and equipment as required.

2.2.1.13 Ushers:

Ushers as required per the venue.

2.2.1.14 Master Electrician:

Head lighting technician and crew chief, familiar with all lighting aspects.

2.2.1.15 Video director:

Video switcher and team lead with significant experience in live music productions.

2.2.1.16 RF and intercom coordinator:

Technician specializing in RF spectrum planning and deployment for live events.

2.2.2 Equipment & Logistics

2.2.2.1 Custom stage decking:

A custom designed riser deck per the task order statement of work

2.2.2.2 Custom sound system:

Audio equipment rental per the task order statement of work

2.2.2.3 Trucking:

All trucking, drivers, and logistics to move all production assets to and from the place of performance.

2.2.2.4 Custom lighting system

Lighting equipment rental per the task order statement of work

2.2.2.5 Venue rental:

Rental and incidental expenses of a venue to meet the requirements outlined in the task order statement of work.

2.2.2.6 Video equipment rental:

Video equipment rental to meet the requirements of the task order statement of work.

2.2.2.7 Jib rental:

The rental of camera jib equipment per the task order statement of work.

2.2.2.8 Generator rental:

Power generation equipment and distribution as per the task order statement of work.

2.2.2.9 Stage dressing:

Stage decoration, props, drops, etc. as per task order the statement of work.

2.2.2.10 Video wall rental and installation:

Large scale LED video walls, assorted rigging, scaling, and support.

2.2.2.11 Teleprompting services, including equipment:

Teleprompter operator and equipment to include video screens, presidential teleprompters, etc.

2.2.2.12 Rigging equipment rental:

Chain motors, truss, ballast, etc.

2.2.3 Other Essential Equipment & Services

2.2.3.1 Production travel expenses:

Hotels, mileage, etc.

2.2.3.2 Visual Media content creation:

Creation of digital media to be used on the video walls and in post-production.

2.2.3.3 Teleprompting services, including equipment:

Teleprompter operator and equipment to include video screens, presidential teleprompters, etc.

3 Services Summary The contractor service requirements are summarized as performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Performance Objective PWS Reference Performance Threshold Visual Media Content Creation 2.2.3.2 Visual Media creation will be submitted to the COR within X days preceding the event. Revisions must be completed within X hours.

Skilled Labor Provision 2.2.1 100% of requested contractor personnel (Audio, Lighting, Camera, etc.) arrive on time for established call times and possess the required credentials/experience (e.g., BFA minimum for Lighting Designer).

Equipment Provision & Reliability 2.2.2 100% of required equipment (sound, lighting, rigging, video) is delivered, installed, and fully operational prior to the scheduled sound check/rehearsal time, with zero mission-degrading failures.

Structural & Rigging Safety 6.2 & 2.2.2.12 All custom structures, staging, and flown assets are designed and certified by a structural engineer prior to installation. Zero safety incidents or structural failures during the period of performance.

Trucking & Logistics 2.2.2.3 All production assets arrive at the venue and depart at the agreed-upon load-in and load-out times, avoiding any venue overage penalties or rehearsal delays.

Insurance Compliance 6.3 Contractor maintains continuous, active umbrella insurance coverage for all trucking, personnel, and equipment for 100% of the productions.

Overall Quality & Timeline Adherence

2.2 100% of projects meet agreed-upon timelines with zero uncorrected instances of substandard performance or missed communications.

4 General Information

4.1 Period of Performance

The period of performance shall be five (5) years from the date of award.

4.2 Contractor Required Credentials

The contractor shall provide an appropriate number of qualified and trained employees necessary to use the equipment provided by the contractor or the USAF Band. The contractor shall employ or retain a draftsman and a structural engineer to design and certify all structures and flown assets provided by the contractor.

4.3 Contractor Provided Insurance

The contractor shall provide an umbrella insurance policy to cover all aspects included in the production, to include all trucking, members of the production team, and equipment.

5 QUALITY ASSURANCE

5.1 Professionalism

Vendors are expected to provide professional services of the highest quality within the scope of the contract and PWS for each project, meet agreed upon timelines, and maintain open communication with USAF Band POCs throughout the duration of the contract.

5.2 Corrective Actions

In the event of substandard or unacceptable performance by the vendor of the services agreed upon, the U.S. Air Force Band will notify the vendor in writing after the first occurrence, identify deficiencies, and offer remedies for correction. Multiple instances of subpar work can result in corrective action in accordance with the terms of the contract.