Product Spec display cases.pdf

PRODUCT SPECIFICATION

Museum Quality Display Cases

Conceptual Exhibit Gallery U.S. Army Heritage and Education Center

U.S. Army War College

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide museum quality display cases to outfit a new conceptual exhibit gallery at the U.S. Army Heritage and Education Center. The new gallery will provide a space for conceptualization and staging of new exhibits. This new gallery must be established NLT 1 Feb 23, this allows for enough time to properly arrange and décor the cases for the exhibit. These cases will play a critical role in the exhibit area. The desired goal is to have this exhibit area completed by 1 March 2023. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Product/Introduction: The contractor shall deliver sixteen display cases for the new conceptual exhibit gallery at the U.S. Army Heritage and Education Center. The contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Heritage and Education Center (USAHEC) is an integral part of the U.S. Army War College (USAWC) and maintains the knowledge repositories that support scholarship and research about the U.S. Army and its operating environment. The USAHEC Mission is to engage, inspire, and inform the Army, the American people, and global partners with a unique and enduring source of knowledge and thought. The USAHEC vision is to be the place of choice for innovative research, analysis, collaboration, and education, physically and virtually. The U.S. Army War College (USAWC) educates and develops leaders for service at the strategic level while advancing knowledge in the global application of Landpower. USAHEC is developing new exhibits that will directly support the academic curriculum as well as inform distinguished visitors. The display cases will be delivered to the US Army Heritage and Education Center’s conceptual exhibit gallery.

1.3 Objectives: To acquire a variety of museum quality table and freestanding display cases for the conceptual gallery at the U.S. Army Heritage and Education Center.

1.4 Scope: Work includes the purchase of sixteen museum quality display cases of various dimensions.

Period of Performance: The period of performance shall be 6 months.

The Period of Performance reads as follows: PoP is 6 months from award date product will be delivered and installed. Market research reflects a 4 month period from time of order to delivery. 6 months allows for a 2 month due to unforeseen delays.

1.6 General Information

1.6.1 Quality Control The contractor will have conducted a quality control check of their product prior to delivery

1.6.2 Quality Assurance: Government prior to paying will have reviewed the delivered products to ensure everything was delivered in accordance with the contract and no damage was noted prior to acceptance of the delivery.

1.6.3 Recognized Holidays: The contractor is not required to work on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: The USAHEC is open for deliveries and conducting business between the hours of 7:30 am – 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Place of Performance: The delivery, setup and training to be performed under this contract will be performed at the contractor’s site and delivered to USAHEC, 950 Soldiers Drive, Carlisle, PA 17013. Phone number to coordinate for delivery 717-245- 4468.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: A security clearance is not required.

1.6.7.1 PHYSICAL Security: This not applicable since the government is not providing any materials or equipment to the contractor.

1.6.7.2 Key Control: Not required.

1.6.7.3 Lock Combinations: N/A

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR), if required, will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a primary POC and an alternate POC, along with email addresses and phone numbers, who shall be responsible for keeping the government informed on the status of the delivery of the product. The contract POC or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel working at USAHEC are required to check in at the guard desk at the start of each work day and obtain a temporary badge. All contract personnel will check out at the end of each work day and turn in their temporary badge.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights : N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Product Description.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the Product Description. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMS Content Management System CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) PIPO Phase In/Phase Out POC Point of Contact QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

SPECIFIC TASKS

3. Specific Tasks:

3.1. Basic Services. The contractor shall provide: set up and operating instruction/training for each of the different sizes of museum quality table and freestanding display cases for the new conceptual exhibit gallery. The project has six specific product CLINs. Contractor is responsible for providing all materials, delivery of the products, and onsite setup and operational training.

3.2 General Description for a museum quality display case:

3.2.1 The table and freestanding cases will, at a minimum, be equal to in specifications 10-31 Incorporated’s Stuttgart Display Cases with lighting as an example.

3.2.2 Case construction must be constructed of conservation grade materials that will not degrade the artifacts over time.

3.2.3 Exhibit cases are well constructed of inert, flame-retardant quality materials and adhesives that inhibit entrance of vermin and dust.

3.2.4 Woods used in the exterior construction of display cases are of high quality hardwoods, poplar, pine, or exterior grade plywood that do not contain adhesives or chemicals that could harm the artifacts. Any wood used on the interior of display cases is covered with a vinyl laminate utilizing non-off gassing or previously off gassed vinyl or sealed by a double coat of high quality water-based polyurethane.

3.2.5 Cases generally have concealed locking mechanisms for access doors or security head screws for exterior case assembly to ensure security. Doors over three feet have a minimum of two locks or a double locking mechanism.

3.2.6 All interior surfaces are to be of inert, non-reactive, museum safe materials such as natural vegetable fibers like cotton, flax, hemp, jute, linen, and muslin. Natural protein substances such as silk may also be utilized. Synthetic materials that may be safely utilized include acrylic glues, acrylic paints, water-based polyurethane sealants, vinyl laminates, polyester, polypropylene, nylon, and acrylic fabrics and polyethylene foams such as ethafoam, microfoam, and volara 2.1. Any paper products used are acid-free such as 100% cotton rag board, Bainbridge® “ALPHAMAT®” and Gator Foam Board®.

3.2.7. If the case is already constructed of inert materials, the interior surfaces do not have to have an applied finish

3.2.8. Fasten case tops securely to the glazing or to the cabinet base with screws that cannot be reached from the front. It cannot be possible to lift the top or to slide anything beneath it into the case.

3.2.9 Set hinges for case doors on the inside when possible. It should not be possible to reach the hinge screws from outside the case. Hinged openings have all hinge butts concealed or pins spot welded, or use a comparable security measure.

3.2.10 The following materials generally are not used in the construction of exhibit cases or within the cases themselves. Sulfur containing items such as wool, wool felt, leather, rubber, rayon fabrics, polystyrene, and vinyl; un-sealed hardwoods or interior grade plywood, fiberboard or particle board which all have formaldehydes in their adhesives; polyvinyl chloride (PVC) containing plastics such as Sintra®, and Kydex® which “out-gas” hydrogen chloride; polyvinyl acetate containing glues, paints, and plastics which release acetic acid; paper products which are not acid-free such as cardboard, non-acid-free matte board, Masonite®, and other acid containing wallboard products.

3.3 Specific Case Requirements and specifications for each. Each case should comply with paragraph 3.2 above and will meet the following requirements:

3.3.1 Glass: Laminated safety glass of two 4mm panels with UV protection, exposed edges rounded off and polished;

3.3.2 Lighting: all lighting should be museum grade, dimmable, and have grounded plug ends with cords at least 6 feet in length. All lighting should not exceed a 45 Watt output.

3.3.2a For tabletop cases 12V LED light bar with transformer and appropriate view shield

3.3.2b For the free standing display cases lighting should utilize fiber optic pin point lights mounted in the case hood with a separate light generator shielded from the lighting hood to prevent heat build-up in the case. The number of light points for each case would be appropriate for the size of each display area in the case. and should be dimmable.

3.3.3 Lock: Lock with a minimum of 5 pins, built in and concealed in the base;

doors over three feet have a minimum of two locks or a double locking mechanism, each lock shall be keyed separately

3.3.4 Metal: Welded steel construction with tubular steel legs for table cases;

freestanding display cases with supporting interior rods will be brushed aluminum;

exterior painted metal should be powder coated or baked enamel.

3.3.6 Display plate made from ZF MDF with visible surfaces covered with untreated colorfast and lightfast fabric

3.3.7 Air Exchange: No more than 2 air exchanges per 24 hours.

3.3.8 Climate chamber: Properly sized to maintain a constant relative humidity level with the use of silica gel.

3.3.9 Leveling Feet: All cases will have four built in leveling feet.

3.3.10 USB/Electrical outlet: Hardwired outlet that is either electric, USB, or a combination of both. The power source for the outlet will be hardwired to the cord that powers the lighting in the case so that one cord is used to provide power to both the lights and the outlet.

3.4 Specific Case Sizes by CLIN:

3.4.1 CLIN 1 – Glass table display cases, measurements: 38.3”H x 36”W x 24”D x 8.3” Glass Height; Quantity – 2 (two)

3.4.2 CLIN 2 – Glass table display cases; Measurements: 38.3”H x 48”W x 24”D x 8.3” Glass Height; Quantity – 2 (two)

3.4.3 CLIN 3 – Glass table display cases; Measurements: 38.3”H x 60”W x 24”D x 8.3” Glass Height; Quantity – 2 (two)

3.4.4 CLIN 4 – Glass table display cases; Measurements: 38.3”H x 72”W x 24”D x 8.3” Glass Height; Quantity – 2 (two)

3.4.5 CLIN 5 –Freestanding glass display; Measurements: 78”H x 24”W x 24”D;

Opening: Full width front opening hinged door with unobtrusive fixtures that do not impair transparency; Shelving: Two standard glass shelves with adjustable steel hardware;

Quantity – 4 (four)

3.4.6 CLIN 6 –Freestanding glass display cases; Measurements: 78”H x 36”W x 36”D; Opening: Full width front opening hinged door with unobtrusive fixtures that do not impair transparency; Quantity – 4 (four)

3.2 Installation and Testing: Contractor will deliver and test all display cases to ensure proper function. Contractor will contact government representative to coordinate a delivery date.

3.3 Training: Contractor will conduct setup training and operating training to government (1 session per case type) and provide maintenance and operating instructions in digital format at the time of delivery.