Product and Delivery Specification Detail Syracuse Boxed Meals.pdf

PRODUCT AND DELIVERY SPECIFICATION DETAIL

SYRACUSE Military Entrance Processing Station (MEPS)

Part 1

1.1. The contractor shall deliver boxed meals, as specified herein, for the Armed Forces applicants processing at the Syracuse Military Entrance Processing Station (MEPS) located at 6001 East Malloy Road, Bldg.710, in Syracuse, New York 13211-2100. The Syracuse MEPS is located on a Department of Defense (DOD) Installation. The contractor shall be required to enter the main base via East Malloy and undergo a 100% accountability check. The contractor shall allow five to ten minutes daily to complete this process.

1.1.2 The contractor shall furnish meals from the establishment at the location specified in the contract.

Subcontracting to any other establishment or furnishing meals from any other location shall be permitted only with prior written consent of the contracting officer (KO).

1.2. The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested.

1.3. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and/or controlled access areas shall complete the training listed in paragraphs 1.3.1 through 1.3.3 below.

Upon completion of training, the contractor shall submit to the COR a certificate (where a certificate is provided) or the name of each affected employee who has completed training. All training will be made available at the following website: https://www.mepcom.army.mil/Home/Contractors/.

1.3.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas, and support USMEPCOM mission on-site or remotely shall complete AT Level I awareness training within twenty calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and within 40 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within seven calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.3.2. IWATCH training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award and within 40 calendar days of new employees commencing performance with the results reported to the COR NLT 7 calendar days after contract award.

1.3.3. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.4. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities, and/or controlled access areas shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures as provided by the government POC. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce shall comply with all identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this task order awarded hereunder, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in the contractor security matters or processes.

https://www.mepcom.army.mil/Home/Contractors/ http://jko.jten.mil/

1.5. In accordance with AR 40-657, all food delivered and/or served on a military installation must be provided by a sanitarily approved source. To be considered a sanitarily approved source, the food preparation facility must pass a Veterinary Service Food Protection Audit.

1.5.1. All establishments and distributors furnishing subsistence items under this contract are subject to sanitation approval and surveillance as deemed appropriate by the military medical service or by other Federal agencies recognized by the military medical service. The government does not intend to accept any subsistence products, manufactured, processed, or stored in a facility which fails to maintain acceptable levels of food safety and food defense, is operating under such unsanitary conditions as may lead to product contamination or adulteration constituting a health hazard, or which has not been listed in an appropriate government directory as a sanitarily approved establishment when required. The contractor shall inform the KO immediately upon notification that its facility is no longer sanitarily approved. The government may require the contractor to provide boxed meals from an alternate sanitarily approved facility until such time as the primary facility regains its approval status. The contractor shall inform the KO when the sanitary approval status is regained.

Part 2

DEFINITIONS

2.1. Acceptance. The act of an authorized representative of the government by which the government accepts delivery of products ordered.

2.2. Armed Forces Applicant. An individual voluntarily applying for entrance into the Armed Forces, Coast Guard or any other Government Agency.

2.3. Contracting Officer (KO). A person duly appointed with authority to enter into and administer contracts on behalf of the Government.

2.4. Legal Public Holidays [as established pursuant to 5 U.S.C. 6103(a)]:

New Year's Day 1 January Martin Luther King, Jr.'s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on a Saturday, the preceding Friday is the observed day. If a holiday falls on a Sunday, the next Monday is the observed day. The MEPS will normally be closed on holidays, but applicants will normally require meals and lodging on holidays to process at the MEPS on the following day. There are approximately five training days per year. The contractor will be notified in advance of the specific dates, as no meals will be required on those dates.

2.5. Military Entrance Processing Station (MEPS). Military activity responsible for administering aptitude tests, medical examinations, and administrative processing of Armed Forces applicants.

2.6. Mission Day Meal – a second meal for applicants processing late into early evening or night at the MEPS on an Extended Hours Processing Day commonly referred to as mission day.

2.7. Quality Control. Actions taken by a contractor to control the production of goods or services so that they will meet the requirements of the contract.

2.8. United States Military Entrance Processing Command (USMEPCOM). Major command responsible for administering the operation of MEPS.

Part 3

FOOD SPECIFICATIONS

3.1. The contractor shall provide boxed meals every Monday through Friday, excluding legal holidays and training days scheduled by the MEPS, as well as a maximum of 28 Saturdays annually, for a total estimated 264 days per year. Extra meals (i.e. mission day meals) may also be required on as many as two of the processing days per month for applicants processing late into the afternoon or evening. The government will provide the contractor with the annual operations schedule prior to contract start and upon change. The government will notify the contractor in advance when services are not required on a scheduled Saturday.

3.1.1 Extended Hours Processing Days. On these days, commonly referred to as mission days, the MEPS require additional meals for applicants processing into the late evening hours at the MEPS location. MEPS will determine the number of meals required for applicants processing late and add them to the regular boxed meal order. See paragraph 3.7.

3.1.2. The number of meals provided during a previous 12-month period is provided for information only at Technical Exhibit 2.

3.2. Sources for Food and Food Establishment minimum requirements. The contractor’s food establishment service facilities and operations, including food preparation area, shall comply with state and local health department rules on food service sanitation. Current and appropriate federal, state and local licenses and inspections shall be posted or on hand for inspection. Prohibition of private homes and living or sleeping quarters for food establishment operations: a private home, a room used as living or sleeping quarters, or an area directly opening into a room used as living or sleeping quarters may not be used for conducting FOOD ESTABLISHMENT operations. Military quarters or private residences will not be approved as sources of food for purchase. However, a food-processing establishment adjacent or attached to a private residence must be completely separated by a wall or floor for approval as an acceptable source. The food-processing establishment must not be an integral part of the residence.

3.3. The food shall be delivered in boxed meals. Each individual box meals shall consist of a sub-type sandwich, lettuce tomato, bag of chips, cookie, apple, straw, and napkin. See paragraphs 3.4. through 3.6 below for specifications on box meals content. Boxed meals shall be delivered to the Charlotte MEPS at the address specified in paragraph 1.1 above and shall arrive no later than 10:00 a.m. daily.

3.4. The contractor shall deliver box meals in a cooler or similar type container that will protect the contents and maintain a proper temperature to guard against spoilage. The contractor shall deliver meals to the Operations Control Desk located inside the MEPS. The government will transfer meals from contractor-owned coolers/containers to a government-owned refrigerator prior to the contractor’s departure.

3.4.1. The contractor shall provide the following on a daily basis:

3.4.1.1. Bread (Submarine Buns).

White, submarine style – 6-inch in length, weighing 2.5 oz. minimum, fresh.

Whole Wheat, submarine style - 6-inch length, weighing 2.5 oz. minimum, fresh.

3.4.1.2. Meat, 4 oz. minimum

Ham, baked or boiled, sliced Turkey, sliced Roast Beef, sliced

3.4.1.3. Cheese, 2 slices (minimum total of 1 oz.) (Except on veggie subs)

Swiss

Provolone American

3.4.2. Veggie submarine sandwiches shall be pre-prepared and shall consist of lettuce, onions, pickles, green peppers, tomatoes, and cucumbers, as a minimum, and shall contain at least 4 slices (minimum of 2 oz.) of cheese in lieu of any meat product.

3.4.3. Lettuce and Tomato shall be wrapped individually, separate from each other, separate from the sandwich, to include those box meals with veggie sandwiches.

3.4.4. Chips, plain, one bag, one ounce or larger.

3.4.5. Dessert, minimum one large (5”) or two medium (2.5”) cookies, commercial packaging.

3.4.6. Fresh Apple or Orange, one medium – minimum 1/3 pound.

3.4.7. One straw and one paper napkin.

3.4.8. Beverages. While all of the following types of beverages are required on a daily basis, the majority furnished daily shall be carbonated soft drinks. Beverages shall consist of the following:

3.4.8.1 A variety (i.e. cola type, root beer, lemon/lime) carbonated soft drinks, both diet and regular, in cans or bottles, minimum of 12 oz serving;

3.4.8.2. Cold water, bottled, minimum 500 ml or 20 oz. serving;

3.3.8.3. Ice tea, can or bottle, minimum 12 oz. serving;

3.3.8.4. Whole milk, minimum 1/2 pint container.

3.4.9. Condiments. The contractor shall include in each boxed meal two individual serving packages of the following: yellow mustard, brown mustard, mayonnaise, low fat mayonnaise, relish, salt, pepper, oil, and vinegar.

3.5. All food items, other than drinks specified in paragraph 3.4.8, shall be delivered to the MEPS prepackaged in a box, bag, or container large enough to hold all items without crushing.

3.6. Waxed paper, saran/plastic wrap, or glassine bags shall be used for wrapping non pre-packaged items.

3.7 The government estimates that an average of 18 served boxed meals shall be required daily with a maximum of

70. The MEPS will notify the contractor by 8:00 a.m. daily with the number of boxed meals required for that day.

3.8. Mission Day Meal. Mission day meals shall follow the specifications outlined above. However, on mission day, the contractor may provide additional selections, such as hot sandwiches, from which the applicants may choose.

3.9. Additional Requirements:

3.9.1. Each boxed meal shall be packaged in serving containers sturdy enough to protect contents. Each container shall be clearly marked (i.e., ham, turkey, veggie, roast beef).

3.9.2. No items shall be provided or otherwise made available for sale or choice to non-applicants.

3.10. Meal Vouchers. The contractor shall perform administrative functions to account for meals provided to MEPS applicants. Necessary forms and instructions will be made available to the contractor by the government POC. By 8:00 a.m. daily, the MEPS will notify the contractor via facsimile or electronic copy the number of boxed meals needed that day for each service. The contractor will be provided copies of USMEPCOM Form 727-E, Copy 5

Diner (Lunch) Meal Authorization and Receipt Voucher. The contractor shall return all signed copies to the MEPS government POC after the delivery is made.

3.11. Invoices: On a monthly basis, the contractor shall submit a detailed invoice to the MEPS no later than the third workday of the month following the month in which meals were delivered. Monthly invoices shall be generated from the Form 727-E and boxed meals worksheet, which is provided to the contractor daily. The contractor's monthly invoice shall indicate the total number of boxed meals provided for each daily delivery.

On a monthly basis, the contractor shall submit a detailed invoice to the Government Point of Contact (POC) no later than the third work day of the month following the month in which services were performed. The contractor shall obtain signature of the Government POC and shall make a copy of each for his/her records. The contractor's monthly invoice shall indicate the total number of meals provided for each service code for pre (applicant) and for each service code for post (shipper).

3.12. Payment: The government will use the Government Purchase Card (GPC) to pay for supplies received under this contract in lieu of issuing orders on a Standard Form (SF) 1449. The contractor shall have the capability to accept the GPC at the time of contract award, and shall maintain such capability during the life of the contract.

Failure to maintain credit card acceptance capability may constitute contractual default pursuant to FAR 52.212- 4(m), titled "Termination for Cause". NOTE: For information purposes only, a maximum of 17 credit cards may be used each month to process payment against this contract. Add the government will pay the contractor monthly for services performed during the preceding month, upon submission of proper invoices, the prices stipulated in this contract for actual services received and accepted, less any deductions provided in the contract.

The government will pay the contractor monthly for services performed during the preceding month, upon submission of proper invoices, the prices stipulated in this contract for actual services received and accepted, less any deductions provided in the contract.

3.13 The government POC is 1SG Laurence Stewart, Laurence.e.stewart2.civ@mail.mil.

mailto:Laurence.e.stewart2.civ@mail.mil

TECHNICAL EXHIBIT 1

DELIVERABLES

Part Title Format Date Required Frequency

Copies Distribution

1.3.1 AT Level I

Awareness Training

Certificate Within 20 days of contract award or within 40 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

1.3.2 iWatch Awareness Training

Written Confirmation

Within 20 days of contract award or within 40 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

1.3.3 OPSEC

Training

Certificate Within 30 days of contract award or within 30 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

3.9 Meal

Vouchers

Written Form 727-E

NLT than the end of the work day.

Daily 1 Government

POC (1)

3.10 Invoices Written NLT than the

third work day of the month following the month in which the delivery was made.

Monthly 1 Government

POC (1)

TECHNICAL EXHIBIT 2

HISTORICAL DATA SUMMARY

Syracuse Military Entrance Processing Station

MONTH BOXED MEALS

March 2021 422

February 2021 374

January 2021 435

December 2020 317

November 2020 330

October 2020 430

September 2020 409

August 2020 528

July 2020 578

June 2020 414

May 2020 295

April 2020 120

Total 4,652 Daily Average 18

NOTE: The above historical data, reflecting the actual number of boxed meals provided during the period shown, is provided for information only. This does not guarantee future performance.