Produce Offer Letter.pdf
PDF 229 KB Posted
- Attached to
- 3rd Qtr. FY26 Fresh Produce
- Solicitation number
- 15B50226Q00000041
About this file
This is a Request for Quotation (RFQ) cover letter issued by the Federal Bureau of Prisons, Federal Correctional Complex Beaumont, for the acquisition of fresh produce. The solicitation number is 15B50226Q00000041, dated March 16, 2026. Quoters must submit responses by March 23, 2026, at 9:00 a.m. CST. The period of performance is approximately April 1, 2026, through June 30, 2026, with weekly deliveries required to be scheduled with Rene Guerra, Food Service Administrator. Quotations may be submitted via U.S. Postal Service to P.O. Box 26015, Beaumont, Texas 77720-6015; by FedEx or other carrier to 5980 Knauth Road, Beaumont, Texas 77705; by email to dtydlacka@bop.gov and cvalderas@bop.gov; or by hand-carry to the Procurement and Property Department at 5430 Knauth Road, Beaumont, Texas 77705. Faxed quotations and photocopies will not be accepted.
All quoters must be registered in the System for Award Management (SAM) database and include their Unique Entity Identifier (UEI) number in their quotes. The only required documentation is Standard Form 1449 and National Menu Specifications Quote Sheets for items being bid; all pricing, item descriptions, and case counts must appear only on the quote sheets, not on the SF 1449. All subsequent awards will be processed via Government Purchase Order with applicable net terms. Prior to award, a food product sample may be requested. All communications regarding the RFQ must be submitted in writing to the Contracting Officer; prospective quoters are cautioned against discussing quote preparation with Government technical personnel. Failure to deliver the product if awarded will result in determination as a non-responsible contractor and removal from the bidder's list.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce 15B50226Q00000041 SF1449.pdf | ||
| Produce Specs - 15B50226Q00000041.pdf |
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Text version
U. S. Department of Justice
Federal Bureau of Prisons
Federal Correctional Complex
P.O. Box 26015
Beaumont, Texas 77720
March 16, 2026
15B50226Q00000041, March Produce Federal Correctional Complex (FCC) Beaumont
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Complex, for the acquisition of Fresh Produce for FCC Beaumont. This package contains all the necessary information for submitting a request for quote for evaluation. When submitting a request for quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of the quotes.
All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 Contract Terms – Commercial Items. This clause requires all contractors doing business with the Federal Government to be registered in the System for Award Management (SAM) database. Quoters should include their Unique Entity Identifier (UEI) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.
The only paperwork required to be submitted, is the Standard Form 1449 and the National Menu Specifications Quote Sheets for whatever items you are bidding on. All pricing, item descriptions, case counts, etc. are only to be typed on the quote sheets for all items being bid on. DO NOT place this information on the Standard Form 1449.
All communications regarding this RFQ, including any of a technical nature, must be made in writing to the Contracting Officer. Questions will not be answered by telephone or in person. Please read the important instructions that are incorporated by reference in the provision at FAR 52.212-1, “Instructions to Offerors- Commercial Items”, and any addendum thereto. The Contracting Officer assigned to this procurement is the undersigned. Your attention is directed to the fact that the Contracting Officer is the only individual who can legally commit or obligate the Government to an expenditure of public funds should a contract result from this RFQ.
Prospective quoters are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communication prior to award shall be directed to the Contracting Officer, in writing, at the aforementioned address.
Quotations shall be received on or before the deadline of March 23, 2026, by 9:00 a.m. CST. Quotes mailed through the United States Postal Service shall be submitted to the following address:
Federal Bureau of Prisons Federal Correctional Complex P.O. Box 26015 Beaumont, Texas 77720-6015 Attn: Dillon Tydlacka, Contract Specialist
Attn: Celeste Valderas, Contract Specialist
Quotations delivered by FEDEX or other carrier shall be submitted to the following address:
Federal Bureau of Prisons Federal Correctional Complex 5980 Knauth Road Beaumont, Texas 77705 Attn: Dillon Tydlacka, Contract Specialist
Attn: Celeste Valderas, Contract Specialist
Faxed quotations and photocopies will not be accepted. However, emailed quotations will be accepted.
Quotations delivered by email shall be submitted to the following email addresses: dtydlacka@bop.gov and cvalderas@bop.gov.
The official point of receipt for hand-carried quotes will be in the Procurement and Property Department of the Central Administration Building located at 5430 Knauth Road, Beaumont, Texas 77705. PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. (Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).)
Please place any questions you may have in writing and email them to dtydlacka@bop.gov and cvalderas@bop.gov. We will consider all questions received and provide responses, where appropriate.
All subsequent awards will be processed via Government Purchase Order and be paid thru applicable net terms. Prior to making an award, a sample of your food product may be requested.
If you subsequently receive an award based on your bid response to this Request for Quotation and you fail to deliver the product for whatever reason, in accordance with FAR 9.104-1, you will be determined a non-responsible contractor, you will be removed from the bidder’s list, and award may be made to the next lowest vendor. Any future bids that you may submit will not be accepted due to your inability to comply with the required or proposed delivery or performance schedule.
The period of performance for this award will be approximately: 04/01/2026 to 06/30/2026.
Weekly deliveries must be scheduled with Rene Guerra, Food Service Administrator (rguerra@bop.gov).
mailto:dtydlacka@bop.gov mailto:cvalderas@bop.gov mailto:dtydlacka@bop.gov
If you have any other questions, please feel free to contact dtydlacka@bop.gov and cvalderas@bop.gov.
Sincerely, Dillon Tydlacka, Contract Specialist Federal Bureau of Prisons Federal Correctional Complex Beaumont
Enclosure
Celeste Valderas, Contract Specialist Federal Bureau of Prisons Federal Correctional Complex Beaumont mailto:sburke@bop.gov
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