Procurement justification RM20-2017 boiler repair EMCC~1.pdf
PDF 1 MB Posted
- Attached to
- EMO RM20-2047 Boiler inspection repair 3 jmg
- Solicitation number
- 20-426DOC-EMOLI-B-13933
- Issued by
- Rock Island County, Illinois
About this file
This document is a Procurement Justification Form for the state of Illinois to procure products and services to repair boilers at the East Moline Correctional Center under small purchase procedures. The scope of the project is to procure three valves and obtain services to acid wash the boilers and remove mineral and chemical buildup. The boilers have been in operation since the 1970s and recently failed inspection by the state boiler inspectors. The Correctional Center has attempted to procure a boiler repair and maintenance contract in the past but has been unsuccessful due to lack of bidders. If this procurement is not approved, the prison would have to close temporarily due to lack of heated water and heat. No special conditions apply to this procurement.
The current approach to procurement through small purchase procedures has been effective for the state of Illinois for the past 10-20 years of operation. This procurement is not subject to any set-asides. The business need is currently being met through this approach, which is a continued need procured on an as-needed basis. The economic justification is to avoid the facility having to close temporarily, which would have significant consequences.
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Other files
| File | Type | Posted |
|---|---|---|
| Small Business Set-Aside Program Waiver Request Boiler bid 1 V.16.1~1.pdf | ||
| RM 20-2047 APPROVAL.pdf |
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CPO - General Services Procurement Justification Form V. 18.3 Page of Procurement Justification Programmatic Objective Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification Describe the economic benefit for the procurement approach selected and anticipated return on investment. Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed What Special Condition, If Any, is Applicable to Your Procurement?
What Special Condition, If Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
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| Response1: To procure products and services under the Small Purchase Procurement procedures for repair to boilers at the East Moline Correctional Center. |
| Response2: Small purchase procedures are being used to procure products and services for a boiler repair. The facility does not have the equipment necessary to adequately clean the boilers from mineral and chemical build up inside the boilers after years of operation at the facility. Entire scope of the project is to procure three valves and obtain services for acid washing boilers to remove mineral and chemical build up. |
| Response3: The Correctional Center has been in operation as a facility since the early 1980's and has been in existence as a state facility since the early 1900's. Recently the boilers were inspected by the Illinois state boiler inspectors and failed inspection. The boilers were manufactured in the early seventies and have been in operation since that time. The East Moline Correctional Center has attempted many times in the last 5 years to procure a boiler repair and maintenance contract and has failed due to lack of bidders and companies willing to bid on state contracts. This approach to procurement has been effective for the state of Illinois for the past ten to twenty years of operation. |
| Response4: Without an immediate need procurement the prison would have to close temporarily due to lack of heated water and heat for the offenders and employees. |
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