Procurement FY22 - 43139 - Revenue 2022 IFTA Decal Specifications~2.doc

ILLINOIS DEPARTMENT OF REVENUE

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2022

Quantity: Initial 250,000 decals with option to order additional increments of 1000, 5000 or 10,000 sets of 2 decals.

DESCRIPTION:

Illinois 2022 IFTA 3” x 3” decal. Over lamination is NOT acceptable. All transparent ink colors must be guaranteed for a period of 18 months. May be clear with Coating Clear U10V or R101 or equivalent, which will guarantee surface exposure to the elements for a period of 18 months. A minimum dry thickness of .0004 (04 mil) must be obtained.

Vendor to guarantee any subsequent additional orders to be delivered within 30 days upon receipt of an authorized order.

MATERIAL:

Material is to be designed for use as annual decals on a smooth surface. The sheetings are to be pre-coated with pressure sensitive adhesive protected by a removable paper liner which, if packaged as single decals, will be scalloped or straight scored slit to facilitate removal and protection of stock from breakage. If packaged as two (2) decals per liner, the required slit to facilitate removal and protection of stock from breakage may be between the two decals on the front of the liner.

NUMBERING:

Decals shall be serialized. The serial number shall be printed ¼” high in black, to begin with 000001 and end with 250000 for the initial order, or other beginning and ending numbers, depending on additional quantities ordered (2 decals per number). Vendor to ensure no skips, no blanks, and no over/under runs. Number location must be at the bottom of the decal between the IL designation and the letter A of IFTA.

Vendor must quality control numbers and replace all missing numbers and remove any duplicates.

COLORING:

Color BLUE as specified to match Sunfast inks using Pantone 299C.

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2022

ADDITIONAL PROVISIONS

1. All bidders must furnish with their bid ten (10) completed numbered decal samples that the bidder has produced for other users as evidence of material and quality.

2. In addition, the awarded vendor must produce and ship with the order, 100 sets of decals without numbers. These decals must have the word “SAMPLE” in the blank space. No over or underruns.

The ‘Sample’ decals should be in a separate box labeled “SAMPLES’ and should be provided with delivery of the initial order.

PROOF:

Due no later than 15 calendar days after receipt of order.

Vendor to provide three (3) hard copy proofs; and one (1) high resolution PDF copy (to be retained by the Department)

Send to:

Jerry L. Daniels

Illinois Department of Revenue

101 West Jefferson St., MC 6-100

Springfield, IL. 62702

217.524.7007

DELIVERY DATE:

45 days after receipt of proof approval.

PACKAGING:

Packaging boxes to be labeled with form number (MFUT-14), and the printing order number as supplied by the Illinois Department of Revenue. Each box should contain a single row of 500 (2-up) decals with the beginning and ending numbers of decals contained within printed on the outside of each individual box. Each carton is to contain 5 individual boxes. The numbers contained within should be shown on the outside of each carton. The packing list must be clearly visible on the outside of one of the cartons on the pallet(s). To be shipped on non-returnable pallets.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2022

DELIVER TO:

Attn: Warehouse Receiving

101 West Jefferson Street

Springfield, IL 62702

Phone: 217-785-0572

NOTE: STACK BOXES IN REVERSE ORDER – LARGEST NUMBER ON TOP –

SMALLEST NUMBER ON BOTTOM

NOTE: Delivery to be on or after July 1, 2021 and Prior to July 31, 2021

NOTE: If other than standard UPS / FedEx / USPS, Revenue REQUIRES any items being shipped via a common freight deliver will be granted access to our receiving dock by APPOINTMENT ONLY. Please have scheduled delivery established with warehouse at 217.785.0572.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

INVOICE TO:

Illinois Department of Revenue

ATTN: Accounts Payable

Mail Code: 6-100 101 West Jefferson Str.

Springfield, IL 62702 NOTE: Invoice to be paid after July 1, 2021 – New State of Illinois Fiscal Year 2022 Note: All invoices documents must include the appropriate Purchase Order

Number (#T.B.A.) from the attached award. Failure to include the purchase order number on these documents could result in a delay of payment.

PROCUREMENT

LIAISON CONTACT:

Jerry Daniels

101 West Jefferson Street

Springfield, IL 62702

217-524.7007 jerry.daniels@illinois.gov