Procurement FY20 - 79214 - Revenue Specific 2020 IFTA Decal Specifications.doc

ILLINOIS DEPARTMENT OF REVENUE

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2020

Quantity: Initial 250,000 decals with option to order additional increments of 1000, 5000 or 10,000 sets of 2 decals.

MATERIAL:

Material is to be designed for use as annual decals on a smooth surface. The sheetings are to be pre-coated with pressure sensitive adhesive protected by a removable paper liner which, if packaged as single decals, will be scalloped or straight scored slit to facilitate removal and protection of stock from breakage. If packaged as two (2) decals per liner, the required slit to facilitate removal and protection of stock from breakage may be between the two decals on the front of the liner.

NUMBERING:

Decals shall be serialized. The serial number shall be printed ¼” high in black, to begin with 000001 and end with 250000 for the initial order, or other beginning and ending numbers, depending on additional quantities ordered (2 decals per number). Number location must be at the bottom of the decal between the IL designation and the letter A of IFTA.

Vendor must quality control numbers and replace all missing numbers and remove any duplicates.

ADDITIONAL PROVISIONS

All bidders must furnish with their bid ten (10) completed numbered decal samples that the bidder has produced for other users as evidence of material and quality. In addition, the awarded vendor must produce and ship with the order, 100 sets of decals without numbers. These decals must have the word “SAMPLE” in the blank space. No over or underruns.

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2020

ARTWORK:

If the success vendor would like artwork in a different file format, email your request to Teresa Richards at Teresa.Richards@illinois.gov and Terry Horstman at Terry.Horstman@illinois.gov.

PROOF:

Due no later than 2 weeks after receipt of order.

Vendor to provide three (3) hard copy proofs; and one (1) high resolution PDF copy (to be retained by the Department)

Send to:

Jerry L. Daniels

Illinois Department of Revenue

101 West Jefferson St., MC 6-100

Springfield, IL. 62702

217.524.7007

DELIVERY DATE:

30 days after receipt of proof approval.

PACKAGING:

Packaging boxes to be labeled with form number (MFUT-14), and the printing order number as supplied by the Illinois Department of Central Management Services. Each box should contain a single row of 500 (2-up) decals with the beginning and ending numbers of decals contained within printed on the outside of each individual box. Each carton is to contain 5 individual boxes. The numbers contained within should be shown on the outside of each carton. The packing list must be clearly visible on the outside of one of the cartons on the pallet(s). To be shipped on non-returnable pallets.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2020

DELIVER TO:

Attn: Warehouse Receiving

101 West Jefferson Street

Springfield, IL 62702

Phone: 217-785-0572

NOTE: STACK BOXES IN REVERSE ORDER – LARGEST NUMBER ON TOP –

SMALLEST NUMBER ON BOTTOM

NOTE: If other than standard UPS / FedEx / USPS, Revenue REQUIRES any items being shipped via a common freight deliver will be granted access to our receiving dock by APPOINTMENT ONLY. Please have scheduled delivery established with warehouse at 217.785.0572.

The 100 sets of “SAMPLE” decals must be packaged and shipped as a separate item (see above ‘Additional Provisions’).

INVOICE TO:

Illinois Department of Revenue

ATTN: Accounts Payable

Mail Code: 6-100 101 West Jefferson Str.

Springfield, IL 62702

Note: All invoices documents must include the appropriate Purchase Order

Number (#T.B.A.) from the attached award. Failure to include the purchase order number on these documents could result in a delay of payment.

PROCUREMENT

LIAISON CONTACT:

Jerry Daniels

101 West Jefferson Street

Springfield, IL 62702

217-524.7007 jerry.daniels@illinois.gov

INTERNATIONAL FUEL TAX ASSOCIATION (IFTA) DECAL SPECIFICATIONS

FOR LICENSING YEAR 2020

Issued by the

International Fuel Tax Association, Inc.

Effective 2017 - 2014

The IFTA Procedures Manual, Section P320, provides in part:

P320 DECALS (See Attached Sample) .100 Contents

Decals will be approximately 3 inches x 3 inches (7.5 centimeters x 7.5 centimeters) with white letters and a background color as specified for the current year. The letters "IFTA" are to be a minimum of 3/4 inch (1.88 centimeters) in height and are to be incorporated into the decal with the letter I in the upper lefthand corner, the letter A in the lower right-hand corner, and the letters F and T to be incorporated in such a way as to constitute a diagonal design on the decal.

The two-letter jurisdiction designation shall be displayed in the lower left-hand corner, and at least the last two numbers of the appropriate year are to be displayed in the upper right-hand corner. Decals shall be serialized. The serial number of each decal shall be no less than 3/16” high (0.47625 centimeters) and shall be displayed between the two-letter jurisdiction designation and the letter “A” of “IFTA”.

The coloring of the numbering shall be compatible with the background color as determined by IFTA, Inc. There shall be no other printing on the decal unless authorized by the IFTA, Inc. Board of Trustees.

.200 Materials

IFTA, Inc. shall set the standards for quality of ink, vinyl, type of font, and other pertinent standards to insure uniformity and consistency among the jurisdictions. IFTA, Inc. shall provide samples to all jurisdictions on an annual basis. Standards must be set and samples distributed by IFTA, Inc. no later than one full year prior to implementation by the jurisdictions.

EFFECTIVE PERFORMANCE LIFE:

Properly color printed, clear coated and applied, the decals will perform well for an 18-month period. All transparent ink colors and printing shall be guaranteed for a period of 18 months.

APPLICATION:

Pressure sensitive adhesive is convenient, vandal resistant application, using finger pressure to areas that are properly prepared, i.e., smooth, dry and clean surfaces. Selection and use are dependent on temperature conditions existing at the time of application.

FABRICATION:

A. Color and print processing

The background color fields and IFTA logo will be processed by Offset, screen print, flexography, rotogravure, digital or other similar method of printing. Additionally, it is required that the decals be numbered consecutively.

B. Clear Coating

Decals shall be clear coated with a Coating Clear U10V or R101 or equivalent, which will guarantee surface exposure to the elements for a period of 18 months. A minimum dry thickness of .0004 inches (.4mil) should be obtained.

C. Adhesive

The adhesive shall not exude from edges of the sheeting when processed into finished decals so as to cause stacked pieces to stick together during shearing, cutting, printing, handling, or packaged in shipment and distribution.

D. Appearance

Decal sets shall be free from ragged edges, crack, and blisters. Decals shall be moisture resistant.

E. Border

Decals are to have a white border 1/8 inch thick.

CLEANING:

The surface shall be sufficiently solvent resistant to permit cleaning with solvents such as

VM&P naphtha, mineral spirits, turpentine or other solvents commonly used on vehicle finishes. Rinsed and dried, the surface shall show no appreciable change following cleaning when compared to a new clean decal.

COLOR:

The color of the background will be GREEN as specified to match Sunfast inks using Pantone® 354C. Vendor to provide color sample they are proposing to use with the bid. Protective liner (backer sheet) to be printed in black ink.

The color of the border will be white.

Over lamination is not acceptable. All inks used must have a minimum life of 18 months without fading, peeling, or cracking.

COPY:

The letters I F T A are to be printed in a minimum height of ¾” (1.88 centimeters) with the letter I located in the upper left hand corner, the letter A to be located in the lower right corner, with the letters F, T evenly spaced between to form a diagonal design form the upper left to lower right corner.

The letters I F T A are to be printed in Arial Black 72 font in the color white. The two-letter jurisdiction designation shall be displayed in the lower left-hand corner, and the last two numbers of the appropriate year are to be displayed in the upper right-hand corner. The two-letter “IL” jurisdiction designation and the last two numbers “17” of the “2017” year are to be printed in Arial Black 36 font in the color white.

The geographical outline of the State of IL, shall be centered behind the letters I F T A and the outline shall be white.

The consecutive number shall be located on the bottom of the decal between the two-letter jurisdiction designation and the letter A.

SECURITY:

Decals Have a Monetary value and the bidder must take every precaution to protect them from all hazards. Proper security measures and adequate supervision must be provided to assure that all decals printed are delivered and that only one copy (set of two) of each decal will be produced.

ATTACHMENTS:

IFTA Issued Decal Specifications

a) Recommended Elements

b) Color Rotation

c) Example for 2019 (not to scale)