Procurement_Exemption_for_Physician_Medical_Program_Director_for_Pierce_County_Department_of_Emergency_Management.pdf

SOLE SOURCE

2026-PE-228

PROCUREMENT EXEMPTION FOR PHYSICIAN MEDICAL

PROGRAM DIRECTOR FOR PIERCE COUNTY DEPARTMENT OF

EMERGENCY MANAGEMENT

Pierce County

1501 Market St, Suite 420

Tacoma, WA 98402

RELEASE DATE: September 16, 2026

DEADLINE FOR QUESTIONS: September 23, 2026

RESPONSE DEADLINE: September 30, 2026, 4:00 pm

Sole Source #2026-PE-228 Title: Procurement Exemption for Physician Medical Program Director for Pierce County Department of Emergency Management

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pierce County

SOLE SOURCE

Procurement Exemption for Physician Medical Program Director for

Pierce County Department of Emergency Management

1. Procurement Exemption General Requirements

2. Public Notice and Capability Statement Process

3. Capability Statement Requirements

4. Exemption Information

5. Exemption Type and Intended Vendor

6. Scope of Exemption

7. Cost and Term

8. Justification

9. Minimum Requirements

10. Capability Statement

Attachments:

A - 2026 PE 228 for Posting

Title: Procurement Exemption for Physician Medical Program Director for Pierce County Department of Emergency

1. Procurement Exemption General Requirements

1.1. Public Notice and Capability Statement Process

Pierce County posts public notice of all sole source, special facility, and special market condition procurement exemptions for 10 business days. Interested vendors have 5 business days to submit questions in OpenGov. A public notice is not a competitive bid or solicitation, and any bids or proposals submitted during this process will not be accepted. At minimum, the public notice will explain the following information:

• The scope of the purchase.

• The estimated cost of the purchase.

• The estimated term of the exemption.

• The intended vendor for the purchase.

• The justification for the procurement exemption.

• Any minimum requirements for a vendor to meet the County's need.

Any entity who believes they are qualified to meet the County's need as described in the public notice may submit a capability statement by the submission deadline. The Pierce County Purchasing Agent, or designee, will evaluate the capability statement in consultation with subject matter experts as appropriate to determine whether the submitter has demonstrated that they can meet the County's need.

If the capability statement demonstrates that the submitter can meet the County's need, the County will cancel the public notice and proceed with a competitive procurement. If the County determines that the capability statement has not demonstrated that the submitter can meet the County's need, the County will proceed with the procurement exemption. Entities who submit a capability statement will receive a letter explaining the County's decision.

The County reserves the right to contact entities who submit capability statements to request more information about their capabilities and qualifications.

1.2. Capability Statement Requirements

Capability statements must be submitted in OpenGov and should use the .docx or .pdf file type, or any other standard file type that can be opened in Microsoft Word or Adobe Acrobat. There are no strict formatting requirements for capability statements. To be properly evaluated, a capability statement must include the following information:

• The name of the individual or organization submitting the capability statement.

• The name, email address, and phone number of the primary contact.

• A description of how the entity meets the County's need.

Title: Procurement Exemption for Physician Medical Program Director for Pierce County Department of Emergency

The capability statement must directly address any minimum requirements described in the public notice. Any capability statement offering to provide items or services other than those specifically requested must demonstrate that they are of matching specifications and compatible with any systems with which the items or services will be integrated.

Title: Procurement Exemption for Physician Medical Program Director for Pierce County Department of Emergency

2. Exemption Information

2.1. Exemption Type and Intended Vendor

Based on a special facility exemption, Pierce County intends to purchase the medical services from Dr.

Clark Waffle by direct negotiation. The County has determined that Dr. Waffle is the only person capable of meeting the County's need as described below.

2.2. Scope of Exemption

The services to be purchased via this exemption include serving as the Physician Medical Program

Director (MPD) for Pierce County Emergency Medical Services (EMS),

2.3. Cost and Term

The contract awarded as a result of this exemption will have a term of 12 months and an estimated cost of $74,596.37 over the life of the contract.

2.4. Justification

The County requires these medical services as mandated by the Revised Code of Washington (RCW).

2.5. Minimum Requirements

The County has identified the following minimum requirements to meet the County's need:

1. A letter from Washington State Department of Health to perform these services.

2.6. Capability Statement

Please ensure that your capability statement meets the requirements described in this public notice.

1. Please upload your capability statement here.* The capability statement must demonstrate how you meet the requirements listed in this public notice and how you are capable of meeting the County's need.

*Response required