AMEND03100107.pdf

(x)

DTNH22-08-R-00085

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20590

SHULTZ

1200 New Jersey Avenue, SE

Office of Acquisition Management

DOT/NHTSA/NPO-320

Pete Shultz 202-366-9561

NPO-320

Washington, DC 20590

1200 New Jersey Avenue, SE

DOT/NHTSA/NPO-320

Office Of Acquisition Management

10/01/2007000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/17/2007

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment 003 is to effect the changes as shown on the attached pages.

Changes are reflected in yellow highlight.

Period of Performance: 12/15/2007 to 12/14/2010

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

S. Peter Shultz

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

1. Change the RFP’s “Level of Effort” cited in the price schedules to reflect those new estimates appearing in yellow highlight below:

B.3 PRICE SCHEDULES

B.3.1 BASE PERIOD (From the effective date of the contract through Thirty-Six (36) months thereafter.)

B.3.1.1 Price Schedule I (Base Period 1)

(Effective Date of Contract Award Through 12 Months Thereafter)

Functional Area *Level of Effort (In Hours)

Loaded Hourly Labor Rate

Extended Amount

Account Management 2,000 $ $

Ad Production 6,400 $ $

Media Buy 1,233 $ $

Events/Earned Media 705 $ $

Planning and Research 1,400 $ $

State and Technical Assistance 240 $ $

Creative Collateral Material

2,975 $ $

Conference and National Forum 1,040 $ $

Training 400 $ $

Other $ $

Total Functional Area Cost $

Other Direct Costs Estimated Cost Contractor’s Indirect Cost Rate (If Applicable) Extended Cost

Travel $60,000 $

Other $850,000 $

Congressional Pass-through $29,000,000 $

Ad Hoc Advertising Air Time $5,000,000 $

Total Other Direct Costs $34,910,000

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

B.3.1.2 Price Schedule II (Base Period 2)

(End of Base Period 1 Through 12 Months Thereafter)

Loaded Hourly Labor Rate

Extended Amount

Account Management 2,000 $ $

Ad Production 6,400 $ $

Media Buy 1,233 $ $

Events/Earned Media 705 $ $

Planning and Research 1,400 $ $

Training 400 $ $

Travel $60,000 $

Other $950,000 $

Congressional Pass-through $29,000,000 $

Ad Hoc Advertising Air Time $5,000,000 $

Total Other Direct Costs $35,010,000

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

B.3.1.3 Price Schedule III (Base Period 3)

(End of Base Period 2 Through 12 Months Thereafter)

Loaded Hourly Labor Rate

Extended Amount

Account Management 2,000 $ $

Ad Production 6,400 $ $

Media Buy 1,233 $ $

Events/Earned Media 705 $ $

Planning and Research 1,400 $ $

Training 400 $ $

Travel $60,000 $

Other $1,050,000 $

Congressional Pass-through $29,000,000 $

Ad Hoc Advertising Air Time $5,000,000 $

Total Other Direct Costs $35,110,000

TOTAL BASE PERIOD CEILING: ___________

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

B.3.2 OPTION PERIOD ONE (From end of Base Period through Twelve (12) Months Thereafter.)

Loaded Hourly Labor Rate

Extended Amount

Account Management 2,000 $ $

Ad Production 6,400 $ $

Media Buy 1,233 $ $

Events/Earned Media 705 $ $

Planning and Research 1,400 $ $

Training 400 $ $

Travel $60,000 $

Other $1,150,000 $

Congressional Pass-through $29,000,000 $

Ad Hoc Advertising Air Time $5,000,000 $

Total Other Direct Costs $35,210,000

OPTION PERIOD 1 CEILING AMOUNT: ________________

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

B.3.2 OPTION PERIOD TWO (From end of Option Period One through Twelve (12) Months Thereafter.)

Loaded Hourly Labor Rate

Extended Amount

Account Management 2,000 $ $

Ad Production 6,400 $ $

Media Buy 1,233 $ $

Events/Earned Media 705 $ $

Planning and Research 1,400 $ $

Training 400 $ $

Travel $60,000 $

Other $1,250,000 $

Congressional Pass-through $29,000,000 $

Ad Hoc Advertising Air Time $5,000,000 $

Total Other Direct Costs $35,310,000

OPTION PERIOD 2 CEILING AMOUNT: ________________

TOTAL CONTRACT’S CEILING AMOUNT (To include three-year Base plus Two Option Periods, if Exercised): ________________

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

2. Add “Contract Cost Tables” to the listing of attachments as shown below.

Remove the Standard Form SF-LLL-A Continuation Sheet from the listing of Appendices below:

PART III. - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J

LIST OF ATTACHMENTS

ATTACHMENT

NUMBER TITLE NO. OF PAGES

1 Mandatory Requirements 1

2 Contract Cost Tables 28

APPENDIX

NUMBER TITLE NO. OF PAGES

1 List of Acronyms & Definition of Terms 4

2 Standard Form (SF)-LLL, Disclosure of 2 Lobbying Activities

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

3. Add “SPECIAL NOTE” to Section L.9 as highlighted in yellow below:

L.9 BUSINESS MANAGEMENT PROPOSAL INSTRUCTIONS

The offeror shall submit a cost proposal for each of three years comprising this contract’s base period and for each of the contract’s two (2) one-year option periods. Offerors are instructed to prepare their cost proposals in sufficient detail to permit thorough and complete evaluation by the Government. Offeror’s shall describe the basis for all costs proposed (e.g. prices are based on actual labor costs incurred; prices are quoted from catalogs available to the public; indirect costs rates are based upon rates reviewed and approved by a federal government audit agency or commercial audit firm, etc.)

There are two parts to the contract pricing proposal.

1). First, the offeror must decide what labor categories it intends to include in each of the “Functional Areas” defined in Section B.3 of this RFP. Then, using the “Contract Pricing Sheets”, Attachment 2 of this RFP, the offeror must list each of those categories along with their corresponding base hourly rate, indirect costs, profit, calculated loaded labor rate and overtime loaded labor rate (if applicable).

SPECIAL NOTE: An offeror is not required to provide a breakdown of its loaded labor rates if those rates are based on GSA Schedule contracts which are effective during the period of performance cited in Section of this RFP (i.e. December 2007 to December 2012.) If the loaded labor rates are based on GSA Schedule Contracts, then the offeror shall identify those GSA Schedule contract(s) and indicate if the proposed rates are equal to or less than those listed in the contract(s).

When listing the labor categories, the offeror should also indicate which functional area each category will be assigned. Using this information, the offeror shall then develop a composite, loaded hourly rate for each of the functional areas (i.e. each functional area will be assigned one composite loaded labor rate). The offeror shall describe how it calculated the composite rate. The offeror is responsible for providing sufficient documentation and/or justification supporting each cost factor listed in the “Contract Pricing Sheets.”

The offeror shall complete a contract pricing sheet for each of the three contract base years plus each of the two one-year option periods.

2). Using the composite loaded labor rates calculated in 1). above, the offeror shall complete the “Price Schedules” found in Section B.3 of this contract.

The Price Schedules include pre-defined levels of effort. The offeror shall multiply those projected hours times the composite hourly rate to arrive at the extended amounts for each functional area. If the offeror feels that additional functional areas are required, it should have addressed this in its technical proposal and include the level of effort as well as loaded labor rates in the “Other” section listed in each price scheduled.

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

The Price Schedule also includes a separate section for “Other Direct Costs.” These costs are also pre-defined and appear in the schedules under the heading “Estimated Cost.” If the offeror, in accordance with its normal accounting practices, adds indirect costs to the other direct costs listed in the price schedule, the offeror shall include those indirect cost rates under the heading “Contractor’s Indirect Cost Rate (If Applicable).” However, the offeror is reminded to review Section B.3. of this RFP prior to apply indirect costs to other than direct labor. The offeror is responsible for providing sufficient documentation and/or justification supporting each cost factor listed in the “Contract Pricing Sheets.”

The offeror shall fill in the “Total Not To Exceed Amount” listed at the bottom of each Price Schedule. This total is the sum of the “Total Functional Area Cost” and “Total Other Direct Costs” applicable to each Price Schedule.

The “Total Not to Exceed Amounts” for the Base plus each of the Option Years will be added to arrive at the total proposed cost (See paragraph M.2).

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

ATTACHMENT 2

4. Add “SPECIAL NOTE REGARDING COLUMNS “C” THROUGH “G” as highlighted in yellow below:

CONTRACT COST TABLES

Instructions

1). The following pages contain cost tables to be completed by the offeror. These cost tables are grouped by:

1. Contract Year. Cost tables are provided for each of the three Base Contract Years as well as each of the two Option Years; then within each Contract Year,

2. By Functional Area. Each functional area presented in Section B.3.1 is included as part of each of the three Base Contract Years as well as each of the two Option Years; then within each Functional Area,

3. By Labor Category: The offeror shall indicate what labor categories it will use to compose each Functional Area.

2). In completing each Contract Cost Table, the following instructions are provided.

1. Column A, “Direct Labor Category”: Based on the description of the functional area provided for that cost table, the offeror shall list all Direct Labor Categories it considers necessary to fulfill the requirements of that Functional Area. If different levels of expertise are required from the same labor category, the offeror shall list those different levels as separate categories (e.g. “Clerical 1,” “Clerical 2,” etc.)

2. Column B, “Percent Labor Category Contributes to Total Functional Area:” The offeror must indicate the degree to which (presented as a percentage of the total functional area) each direct labor category is used within each functional area. For example, if a Functional area is composed of the categories of Clerical 1 and Clerical 2, and Clerical 1 is expected to contribute 40% of the effort with Clerical 2 expected to contribute the remaining 60%, then those percentages would appear in Column “B.”

SPECIAL NOTE REGARDING COLUMNS “C” THROUGH “G”: An offeror is not required to complete columns “C” through “G” if:

• An offeror is proposing labor categories that are listed in a Schedule Contract it has with GSA; and

• That GSA Schedule Contract will be in effect during the period of performance of this “Media Support” contract (i.e. December 2007 to December 2012); and

• The offeror provides the GSA Schedule Contract number(s) in which the proposed labor categories are included; and, DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

• The offeror affirms that the prices proposed for this “Media Support” RFP and included in this RFP’s contract cost tables are equal to, or less than the prices included in its GSA Schedule contract(s).

If all of the conditions cited above apply, then the offeror is only requi5ed to complete Columns A, B, H, and I of the contract Cost Tables.

If the offeror’s prices are based on an existing GSA Schedule contract, but that contract’s period of performance does not cover the entire period of performance for this “Media Support” contract (i.e. the offeror’s GSA Schedule Contract is not effective from December 2007 to December 2012), then the offeror may still use its GSA Schedule prices for the period of time covered by the GSA Schedule contract, but Columns C through G must be completed for those time periods not covered by the GSA Schedule contract.

3. Column C, “Unloaded Hourly Rate:” The offeror shall indicate the actual hourly wage paid to each Direct Labor Category.

4. Columns D, E, F, and G: “Fringe Benefit,” Overhead Rate (“O/H”), General and Administrative (“G&A”), and “Fee” or Profit. In these columns, the offeror shall list its approved indirect cost rates applicable to each of the indirect costs listed. The offeror shall also support the rates proposed by providing results of recent audits or other forms of documentation.

5. Column H, “Loaded Hourly Rate (Regular):” The offeror shall add all indirect costs cited in Columns D through G to the Unloaded Hourly Rate cited in Column C to arrive at a Loaded Hourly Rate for each labor category proposed.

6. Column I “Loaded Hourly Rate (Overtime):” In the event the contractor has proposed labor categories which qualify for overtime premiums, the offeror shall provide the loaded hourly rate to include those overtime premiums.

7. Column C “Composite Functional Area Hourly Labor Rate; Unloaded Hourly Rate:” On the bottom row of each cost table, the offeror will provide the composite Unloaded Hourly Rate in Column C. This composite unloaded rate is the weighted average of the unloaded hourly rates appearing in Column C multiplied by their respective “Percent Labor Category Contributes to Total Functional Area” as shown in Column B.

8. Column H “Composite Functional Area Hourly Labor Rate; Loaded Hourly Rate (Regular):” On the bottom row of each cost table, the offeror will provide the composite Loaded Hourly Rate (Regular) in Column H. This composite loaded rate is the weighted average of the loaded hourly rates appearing in Column H multiplied by their respective “Percent Labor Category Contributes to Total Functional Area” as shown in Column B.

DTNH22-08-R-00085 Amendment 003 “Media Support for National Communications Activities”

9. Column I “Composite Functional Area Hourly Labor Rate; Loaded Hourly Rate (Overtime):” On the bottom row of each cost table, the offeror will provide the composite Loaded Hourly Rate (Overtime) in Column I. This composite loaded rate is the weighted average of the loaded hourly rates appearing in Column I multiplied by their respective “Percent Labor Category Contributes to Total Functional Area” as shown in Column B.

An example of a completed contract cost table is presented on the following page.

3). The offeror shall use the “Composite Loaded Hourly Rates (Regular)” when completing the price schedules listed in Section B.3 of this RFP.

5. Add the Standard Form (SF)-LLL, Disclosure of Lobbying Activities as shown on the attached pages.

DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.)

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

a. contract a. bid/offer/application a. initial filing

b. grant b. initial award b. material change

c. cooperative agreement c. post-award For Material Change Only:

d. loan year _________ quarter _________

e. loan guarantee date of last report ______________

f. loan insurance

4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime:

Tier ______, if known :

Congressional District, if known : Congressional District, if known :

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable: _____________

8. Federal Action Number, if known : 9. Award Amount, if known :

10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if ( if individual, last name, first name, MI): different from No. 10a )

(last name, first name, MI ):

11. Signature:

Print Name:

Title:

Telephone No.: _______________________

Authorized for Local Reproduction Standard Form LLL (Rev. 7-97)

Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection.

required disclosure shall be subject to a not more than $100,000 for each such failure.

Prime Subawardee

Federal Use Only:

Date:

who fails to file the Any person $10,000 and thancivil penalty of not less

4c

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employeeof Congress, or an employeeof a Member of Congress in connectionwith a coveredFederalaction. Completeall items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriateclassification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previouslysubmitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include CongressionalDistrict, if known. Check the appropriateclassification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee,e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;

Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the PaperworkReduction Act, as amended,no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503.