Prison Camera System Bid Specs.pdf

June 25, 2026

INVITATION TO BID

RE: Prison-Security Camera System Upgrade

COLQUITT COUNTY is accepting sealed bids Camera System upgrade at the Colquitt County Prison. The specifications are included in this packet.

All potential bidders MUST attend a mandatory pre-bid meeting on Tuesday July 14, 2026 at 10:00 am. The pre-bid meeting will be at the Colquitt County Prison, located at 200 South Vandenberg Drive, Moultrie, Ga.

31768.

The bid packet is available at the Purchasing Office, located in the Colquitt County Court House Annex, 101 East Central Avenue, Suite 206, or can be accessed on Colquitt County’s web site. at www.colquittcountyga.gov/departments/purchasing and refer to the Bid and RFP List to download this packet.

Sealed bids will be accepted in the office of the County Purchasing Agent, 101 East Central Avenue, Suite 206, Moultrie GA 31768 (PO Box 517, Moultrie GA 31776-0517), until Tuesday July 28, 2026 at 10:30 a.m. at which time they will be publicly opened and read aloud. Bids must be in a sealed envelope plainly marked in the lower left-hand corner “SEALED BID-PRISON CAMERA SYSTEM UPGRADE”. It is the bidder’s responsibility to have all bids turned in by the called time. No bids will be accepted after the called time. No bids may be withdrawn for a period of thirty (30) days after the called time. The Colquitt County Board of Commissioners reserves the right to accept or reject any or all bids and to waive all formalities.

All questions are to be directed to:

Lena Mercer, County Purchasing Agent at 229-616-7087, lena.mercer@colquittcountyga.gov Mac Lawson at 229-616-7469, mac.lawson@colquittcountyga.gov Thank you for your interest in bidding.

Sincerely, Lena Mercer Purchasing Agent

CHARLES H. CANNON, IV

County Attorney Post Office Box 190 Moultrie, Georgia 31776 - 0190 229 - 985 - 1213

District 2 Commissioner

District 1 Commissioner

District 4 Commissioner

District 5 Commissioner

District 6 Commissioner

Chairman

COLQUITT COUNTY BOARD OF COMMISSIONERS

101 East Central Avenue

DENVER F. BRASWELL

BARBARA JELKS

CHRIS HUNNICUTT

MIKE BOYD

PAUL NAGY

JOHNNY HARDIN

MELISSA E. LAWSON

LESTER CASTELLOW

County Administrator 229 - 616 - 7404

County Clerk 229 - 616 - 7409

Post Office Box 517 Moultrie, Georgia 31776 - 0517

Phone 229 - 616 - 7400 Facsimile 229 - 616 - 7018 wwwcolqittcountyga.gov

District 3 Commissioner

MARC D E MOTT

http://www.colquittcountyga.gov/departments/purchasing mailto:lena.mercer@colquittcountyga.gov mailto:mac.lawson@colquittcountyga.gov

Colquitt County Facilities Maintenance:

Prison-camera system upgrade specifications

The Colquitt County Facilities Maintenance is requesting bids to upgrade the camera system at the Prison to meet specifications listed below:

Camera System:

1. “Turn-key” CCTV system to include all current and any additional cameras

2. Camera system capabilities: IP cameras, smart search feature, video analytics, Zone routing, Zone counting, push notification (most current software programming available)

3. Camera System must comply with section 889 of the 2019 NDAA. None of its components can be constructed by any of these companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company

4. Replace ALL cameras with IP, remove all existing analog cameras

5. Completely remove and dispose of ALL old cables not in use

6. Provide standard security cabinet with locking front and back doors, install new rack mount NVRs with hot swappable HDD’s

7. Provide network switches to accommodate new cameras

8. Provide a client workstation for main control room and Deputy Warden’s office

9. Provide all new cables, raceways, and conduits, needed to complete job

10. Replace all Cat6 cable in plenum with plenum rated cable

11. Remove existing Head-end unit and cameras to be given to owner for re-use, set up and configure new equipment, all equipment will be labeled to match As-builts

12. System should be configured to provide a fail over system that will maintain recordings for a minimum of 15 days in case of failure. All failover licenses and fail over setup to be completed before system turnover

13. Provide license and setup for video wall

14. Provide four 50-inch wall monitors without impeding on manual viewing area, one 32-inch client desktop viewing station

15. New cabling should be Plenum rated through-out and be for all cameras routing back to the security closet containing the head end equipment, each cable MUST be labeled for easy identification

16. VMS system must have the ability to utilize ONVIF drivers for cameras and work with multiple camera manufacturers (provide list)

17. Vandal resistant security cameras (IK10+ rated for correctional institute)

18. SD card storage at each camera (if available)

19. System shall provide 30 Days of on-site storage with 70% motion detection at 12 FPS (primary stream) and 3 FPS continuous (secondary stream)

20. Provide NVR, Videos Review Stations, switch and camera spec sheets with bid documents

21. Hard wired system only – no wireless cameras or cloud-based storage systems will be accepted

22. Provide surge protection for power port and data ports

23. 1-hour minimum UPS Battery backup for whole system during power outages (rack mounted)

24. Provide POE switch with a minimum additional 10 ports for future cameras

25. ADA compliant

26. System to be easily expandable to add additional cameras in building-note capabilities of system

27. Auto hardware configuration

28. Provide pathway for remote access by Deputy Warden at his office PC and phone, all connections must be protected and approved by I/T Director

29. 32” Monitor, keyboard, and mouse provided for viewing in main control

30. All network connections will need to be approved by I/T Director

31. All software capabilities, licenses, and hardware needed, to be included in package, No Mandatory

SMA agreements for the system shall be required

32. Complete user operating manual and onsite training after installation is complete

33. Contractor will install and verify proper operation in coordination with owner representative

34. Coordinate installation with Maintenance Superintendent to minimize disruption to facility

35. All equipment and supplies needed to complete the job will be supplied by contractor

36. All wiring will be concealed in wall or ceiling & installed following local and state codes

37. Provide unit price installed for any additional indoor or outdoor cameras requested

38. Provide cable unit price per foot installed

39. Provide warranty details and specification sheet for all equipment

40. Provide shop drawings with camera placement and coverage for approval

41. Provide a 24x36 hard copy and electronic copy of As-built plans at completion of entire installation before final payment

42. Must be installed by a certified installer

43. Abide by all local and state codes

44. All permits and fees will be the responsibility of the contractor

45. Proof of permits, licenses and any other required documents must be provided to Colquitt County

46. ADD 10% CONTINGENCY TO TOTAL BID FOR OWNER USE

Requirements:

• Mandatory site visit

• Workers Comp

• E-verify

• Licensed and Insured

• Bid, Performance, & Payment bond required

• Background check

• Minimum five years of experience

Thank you for your Bid!

COLQUITT COUNTY BID SPECIFICATIONS

Bid Sheet- Prison Camera System

Total Price-Camera System Install $

TOTAL PRICE PAID WITH PURCHASE ORDER $

This price will be paid thirty (30) days after completion.

TOTAL PRICE IF PAID WITH COUNTY PURCHASING CARD $

This price may be processed immediately upon completion.

STATE AND EXPLAIN WARRANTY TO BE INCLUDED IN BID PRICE:

BRIEF SUMMARY OF YOUR PLANS:

ESTIMATE OF TIME NEEDED FOR COMPLETION:

AUTHORIZED PERSON (PRINT OR TYPE)

SIGNATURE

COMPANY NAME

ADDRESS

EMAIL

TELEPHONE NUMBER

Bid Sheet- Prison Camera System