Prism Bid Form.xlsx

This is a bid form for the PRISM Compliance Management System contract opportunity issued by the Maryland State Highway Administration (PORFP No. BPM059327). The solicitation seeks pricing for a cloud-based software solution with multiple functional areas organized into three components: Functional Area I (FA I) covering COTS Software as a Service (SaaS) subscription modules, Functional Area III (FA III) covering software maintenance and support, and Functional Area II (FA II) covering installation and training services. FA I and FA III modules include branded portal management, vendor search and directory, procurement and bid tracking, contract and PO management, subcontractor management, reporting capabilities, spend management, prompt payment management, compliance reporting, performance scorecards, workforce management, single sign-on integration, data exchange services, and the CARES Program Platinum tier. FA II consists of three fixed-price, deliverables-based milestones: Milestone 1 (Design) encompassing system configuration, stage data design, and integration configuration; Milestone 2 (Deploy) covering user acceptance testing, training, and production deployment; and Milestone 3 (Closeout) delivering implementation documentation. The contract term is two years with annual pricing required for FA I and FA III, and all FA II labor costs, including database engineering and data migration, must be included in fixed milestone prices with invoicing occurring only upon written State acceptance of deliverables.

The bid form requires vendors to complete pricing for Year 1 and Year 2 of the SaaS subscription and support services, with all costs billed annually. FA II installation and training services are priced separately with a maximum allowable share of 49 percent of total contract value; FA II cannot be purchased as a standalone offering. The form includes a price summary section calculating the two-year FA I/FA III total and FA II fixed price total to arrive at a grand total evaluated price. Vendors must provide company name, Federal Employer Identification Number (FEIN), company address, contact information, and remit-to address. The redline log documents corrections made to the bid form template, including clarifications of PORFP section references, correction of typographical errors in module descriptions, and confirmation requests regarding quantity specifications for branded portal management and clarification of truncated scope language for subcontractor management deliverables.