Printing Specifications Summary

This is a printing specifications document issued by the South Dakota Department of Game, Fish & Parks for the production of 2026 Annual Trail Pass cards. The project requires the production of 10,700 total cards across two separate batches: 10,000 consecutively numbered standard passes and 700 specially marked passes for the "GSM 27th Trail Trek" event with consecutive numbering from 0001-0700. The trail pass cards must be manufactured from 10 mil matte white opaque vinyl, measure 3-3/8 inches by 2-1/8 inches with rounded corners and a 1/4-inch punch hole on the right side of the card front. The front of each card must display the Game, Fish and Parks logo (artwork to be supplied) with updated year and expiration date of May 15, 2027, while the back must include trail rules, safety information, and website reference. Cards must be printed with white or black ink on both front and back, packaged in bundles of 100 cards with clear labeling, and each package must not exceed 30 pounds. All materials and printing are guaranteed for 12 months. A hard copy proof and sample pass must be submitted to Rachel Comes at the Department of Game, Fish and Parks in Pierre, South Dakota prior to full production. Delivery is required by August 1, 2025, with the deadline identified as firm and enforceable through penalty provisions outlined in the bidding instructions.

Shipping costs must be included in the vendor's price quote, with delivery required to the Game, Fish & Parks Warehouse in Fort Pierre, South Dakota, attention Mary Ogan. The solicitation was posted on March 18, 2025, with proposals due by April 15, 2025, providing vendors approximately one month to prepare and submit bids. No specific budget range, set-asides, or incumbent information is provided in the specifications. Vendors must be registered in South Dakota's electronic procurement system and comply with state vendor requirements as outlined in the SDVendorManual. The evaluation criteria appear to emphasize the vendor's ability to meet precise specifications, achieve the firm delivery deadline, and demonstrate high-quality printing capabilities.