Printing Specifications.docx

SD Conservation Digest Magazine

Background:

Game, Fish and Parks publishes the South Dakota Conservation Digest magazine.

There are approximately four issues of this magazine produced each year. The total number depends on Game, Fish and Park's schedule.

Item #1: Four regular issues of the standard portrait format at 9,000 copies each.

Item #2: One issue, the calendar is in landscape format with one hole drilled for hanging at 19,000 copies each.

Item #3: Four Kids edition issues in the standard portrait format at 13,000 copies each. These will be inserted into each of the regular issues, the remaining 4,000 will be boxed up according to specs and sent to the Ft. Pierre Office.

The four regular issues, are 40 pages plus an 8 page insert. The calendar issue is 28 pages. The magazine is one of the principle tools GFP uses to bring projects, plans and accomplishments to the general public. High quality production values are required.

Services to be Performed:

The successful vendor will be required to provide excellent quality printing. Game, Fish and Parks will furnish the PDF file. The bid price includes a full color proof from cover to cover of each magazine issue. Proof to be mailed/shipped within 24 hours of receipt of files. There will be no additional charge for bleeds. The magazine contains a full-color, full-page insert in the center fold. The final product should be printed and postmarked for delivery no later than 14 days (including weekends/holidays) from final approval of materials. This is the case even if the artwork is delivered late; the vendor is still required to deliver no later than 14 days from the final approval of the artwork. Each issue the successful vendor will be responsible for inkjet addressing (no labels permitted), bundling, sorting and paperwork for delivery to printer’s post office for each mailing. GFP will provide the mailing list by e-mail attachment or by upload to an FTP site. No overruns or overrun charges will be accepted. GFP will pay periodical rate for postage. The successful vendor will be responsible for drop shipping the calendar issue various quantities to various GFP office locations across South Dakota (list provided below). Balance of shipment to be trucked to 20641 SD Hwy 1806, Ft. Pierre, SD 57532. The Regular and Kids Digest will be sent to our Ft. Pierre office and also to our subscribers. A list of those names and addresses will be provided before printing.

200 Game, Fish and Parks 909 Lake Front Drive Mobridge, SD 57601

800 Game, Fish and Parks 4130 Adventure Trail Rapid City, SD 57702

800 Game, Fish and Parks 4500 S. Oxbow Ave. Sioux Falls, SD 57106

100 Game, Fish and Parks 603 E. 8th Ave.

Webster, SD 57274

800 Custer State Park 13329 US Hwy 16A Custer, SD 57730

200 USDA Forest Service 2014 N. Main Spearfish, SD 57783

100 Mystic Ranger 8221 S Hwy 16 Rapid City, SD 57702

100 Oakwood Lakes State Park 20247 Oakwood Dr Bruce SD 57220

100 Richmond Lake Recreation Area 37908 Youth Camp Road Aberdeen SD 57401

100 Roy Lake State Park 11545 Northside Dr Lake City SD 57247

100 Game Fish & Parks Attn: Sandy Shore 400 W. Kemp Watertown SD 57201

100 Lake Herman State Park 23409 State Park Dr Madison SD 57042

200 Lewis & Clark Recreation Area 43349 SD Hwy 52 Yankton SD 57078

100 Newton Hills State Park 28767 482nd Ave Canton SD 57013

200 North Point Recreation Area 38180 297th ST Lake Andes SD 57356

100 Palisades State Park 25495 485th Ave Garretson SD 57030

Ship all extras to Ft. Pierre Warehouse:

Game, Fish & Parks 20641 SD Hwy 1806 Ft. Pierre, SD 57532

Materials:

Stock for the magazine will be 60lb gloss text white, self cover. Stock for the insert will be 50lb white offset, self cover. Jog head or foot. Low grade paper will not be accepted. Ink will be soybean ink. Trim size to be 8-3/8” X 10-3/4.” The insert is a full-color 8-page 8” x 10”. 4 regular issues of the standard portrait format. One issue, the calendar, is in landscape format with one hole drilled for hanging. Binding to be saddle stitch, 3 stitches required. Covers (outside front and back) varnished or aqueous coated. Excellent quality required. Packaged boxes cannot weigh more than 35 lbs and must only contain 80 copies per box. Kids Digest extra issues can have 400 per box. Packaged boxes of the calendar issue must only contain 100 copies.

Binding to be saddle stitch, 2 stitches required, an additional middle stitch on insert.

Packaged boxes cannot weigh more than 35 lbs and must only contain 80 copies per box.

Shall include an inscription listing the publisher, number of copies published, and approximate cost per copy per SDCL 5-18D-15 Quality Control:

All work must be of an extremely high standard and will be reviewed on a page-by-page basis by representatives of Game, Fish and Parks. GFP can request a press proof at printer’s expense. Substandard work by the vendor will be returned for revisions at the expense of the vendor. If there is an error at the fault of the vendor and it is too late to reprint the project, the vendor may be required to reduce the print costs for the next issue by 2%-15% depending on the severity of the error. The vendor and GFP shall discuss the problem to come up with a fair price reduction.

Contract Provisions:

This contract will run from November 15, 2022 through November 14, 2023. A total of four issues will be printed during the outlined contract date. The vendor will be responsible for meeting all local, state and federal requirements for such contracts.

Clarification Points:

Clarification #1: The page count of the Kid’s Edition is 8 pages. This information is found in the Materials section.

Clarification #2: The binding to be saddle stitched, 2 stitches required, an additional middle stitch on insert. This information is found in the Materials section.

Clarification #3: All but the extra 4,000 Kid’s Edition will be inserted into the regular Digest. The remaining 4,000 will get shipped back to Ft. Pierre. The mailing list varies, the balance of the shipment to be trucked to 20641 SD Hwy 1806, Ft Pierre, SD 57532. This information is found under Services to be Performed.