Printing Specifications.doc
DOC document 52 KB Posted
- Attached to
- South Dakota Highway Map - Print Project
- Solicitation number
- 25IFB14758
- Issued by
- Pennington County, South Dakota
About this file
This document is a detailed printing specification for the South Dakota Highway Map, issued by the South Dakota Department of Transportation and Department of Tourism for the 2025-2027 edition. The project involves printing 240,000 highway maps with a maximum 2% overrun allowance, sized at 44.25" x 17.75" when unfolded and folding to 8.875" x 5.875" when completed. Two stock options are available: virgin stock or 30% post-consumer waste (PCW), with a preference for Domtar Husky Offset paper. The printing requires four-color process printing on both sides with full bleed, with digital files to be provided by the respective departments. The project timeline indicates digital files will be furnished around July 11, 2025, with initial delivery of at least 50% of maps between August 18-21, 2025, and complete delivery no later than September 12, 2025.
The contract will be awarded through a competitive bidding process, with printing vendors required to submit detailed specifications including specific stock brands, mill information, and potential production samples. Delivery will be made to multiple locations in South Dakota, including Mattheis Plumbing Warehouse in Pierre and Midstates Printing in Aberdeen, with specific packaging and shipping requirements. The maps must be packed in double-wall shipping cartons containing 240 maps per carton, with strict palletization guidelines. The Department reserves the right to reject any or all bids, and print vendors must disclose any subcontracting arrangements. Pricing is expected to include all printing, production, and delivery costs, with no additional surcharges permitted.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20240822.pdf |
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Text version
Print specifications for South Dakota Highway Map v2025-Early’27 Two Options on Stock 04/24/2025 Contact: Thad Friedeman or Angela Bartel, Travel South Dakota, ph. 605-773-5329 or 605-773-7582 Quantity:
240,000 Overrun:
Maximum allowable overrun for which printer may be paid is 2%.
Size/fold:
44.25” x 17.75” folded to 8.875” x 5.875” finished size.
Folding sample available upon request.
(Printer to supply 75 unfolded, trimmed maps. Flat maps delivered to Pierre, SD 57501, on top of pallet).
Stock:
60 lb. Opaque, smooth finish
Option 1: Virgin Stock Option 2: 30% PCW
Preferred stock:
1) Domtar: Husky Offset, 94 brightness.
Print vendor to list specific stock(s) on bid form including mill and brand name of stock in bid. Print vendor to provide printed sample if requested by client at vendor’s expense.
Questions: Procurement Dept. contact is Missy Schuetzle at Missy.Schuetzle@state.sd.us Inks:
Four-color process, two sides.
Four-sided bleed on both sides.
Materials:
Buyer (SD Dept. of Transportation) will be responsible for providing high resolution PDF files for one side of the map. The Dept. of Tourism will provide the file for the back side of map. High resolution PDF files will be placed on vendor’s ftp site or via Dropbox.
Departments will work with chosen vendor for proper file set-ups prior to finalizing layouts.
Printer should include any normal production charges in final bid price. Buyer to receive from Print Vendor one set of color accurate proofs and a folded medium resolution proof on similar stock for approval. All electronic file copies and hard proofs shall remain the property of the buyer upon project completion. Buyer, if desired, may ask for hard copy proofs shipped back to contact address (next page) when job is completed.
Printing Plates:
Printing plates to be furnished and prepared by print vendor.
Materials timeline:
Buyer to furnish digital files to awarded printer on or about July 11, 2025.
Delivery timeline:
Printer to deliver at least 50% of shipment to enclosed addresses from Aug. 18-21, 2025. Remainder of shipment made no later than Sept. 12, 2025. All delivery costs must be included in the bid price. Any surcharges passed on by shipping company are responsibility of print vendor.
Print specifications for SD Highway Map (v2025-Early’27) Pg. 2
Subletting:
Buyer must be advised of any subletting on highway map production. Travel South Dakota must be advised of the names/addresses of sub-contractors and the portion of work for which sub-contractors will be responsible to printer.
Packaging:
Maps are to be packed in shipping cartons (240 qty per), with each carton end-labeled “2025-27 SD Highway Maps”. Cartons must be double wall constructed to withstand stacking of 10 high. “H” tapped top and bottom. Final size TBD by printer. No additional packaging filler should be included. The 50 flat maps are to be covered with thick cardboard sheets and shrink wrapped and secured to top of pallet bound for the Pierre, South Dakota, address. Skid height for all pallets: max. height of 40”.
Shipping:
Listed below are specific shipping addresses and quantities for each location. Figures below based on one pallet consisting of an average of 18,720 maps (approx. 78 cartons with 240 maps per box). It is acceptable for print vendor to alter carton count per skid to stay under max. height. Include total map count per skid on shipping BOL.
All maps must arrive at destinations on skids in the trailers so they can be unloaded from the back end, not the sides.
Mattheis Plumbing Warehouse – 1 pallet
750 East Sioux Ave.
Pierre, SD 57501
Thad Friedeman | Ph: 605-220-3251
Deliveries 8 a.m. – 4:30 p.m. CT, Mon.-Fri.
Liftgate truck needed for this location. Northeast garage door.
Midstates Printing: 12 full pallets (adjust skids as needed) 4820 Capital Ave NE Aberdeen SD 57401 Contact: Chuck in Receiving | Ph: 605-725-4644 or 605-725-5287 and ask for Receiving.
Delivery hours: 8 a.m. – 4:30 p.m. CT, Mon.-Fri.
Contact:
Any printing questions should be directed to:
Thad Friedeman or Angela Bartel, SD Dept. of Tourism, 711 E. Wells Ave., Pierre, SD 57501
Ph: 605-773-5329 or 605-773-7582
Thad.Friedeman@TravelSouthDakota.com Angela.Bartel@TravelSouthDakota.com General:
Top quality, close register workmanship throughout. Plant manager and supervisor to press check throughout run. Inform the buyer when subcontractors are used along with the name and contact information of those subcontractors. The Department reserves the right to reject any or all bids.
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