Price_Schedule_for_2026_MN_DNR_Instructor_Workshop.xlsx

This is a Price Schedule for the 2026 Minnesota Department of Natural Resources (DNR) Instructor Workshop, a formal request for bid solicitation. The State of Minnesota DNR seeks single occupancy lodging for up to 40 attendees for March 23-25, 2026, located within 15 miles of 402 SE 11th St. Grand Rapids, Minnesota, along with banquet room and dinner services for March 25 for up to 50 attendees. The workshop is scheduled for March 23-26, 2026. The lodging facility, conference facility, and parking must be within one-quarter mile of each other, or the contractor must provide free shuttle services. The price schedule requires detailed line-item pricing for all services, including room charges and taxes for three separate nights (March 23-25), with varying room quantities (10 rooms on March 23 and 40 rooms on March 24-25). Questions from prospective responders must be submitted in writing by January 27, 2025, at 2:00 PM Central Time.

The price schedule encompasses multiple service categories requiring itemized pricing: registration area setup with tables, chairs, electrical and Wi-Fi access; general session room with audio/visual equipment, microphones, and podium; breakout session rooms with comparable specifications; exhibitor/vendor areas with tables and linens; and catering services including breakfast, lunch, morning and afternoon breaks, dinner, and all-day beverage service. The contractor must provide specific per-person or per-day pricing for each line item, with all charges listed on the spreadsheet or the State will not pay for unlisted services. The price schedule includes a detailed cancellation policy with specific dollar amounts (to be filled in by the contractor) for various notice periods ranging from 117 days prior to less than 24 hours before the conference. The contractor agrees not to seek additional costs or fees beyond those listed, and the State agency assumes responsibility for paying any applicable cancellation fees. Responses must be submitted electronically through the Supplier Portal; non-electronic and email submissions will not be accepted.