DNR_-_Lodging_Banquet_Dinner_Grand_Rapids_MN.pdf
PDF 26 KB Posted
- Attached to
- DNR - Lodging/Banquet Dinner Grand Rapids MN
- Solicitation number
- 2000017891
- Issued by
- Jackson County, Minnesota
About this file
This is a formal Request for Bid issued by the State of Minnesota Department of Natural Resources to procure lodging and banquet services in Grand Rapids, Minnesota. The DNR seeks single-occupancy lodging for up to 40 attendees for March 23-25, 2026, located within 15 miles of 402 SE 11th Street, Grand Rapids, MN, along with banquet room and dinner services for up to 50 attendees on March 25, 2026. Specifications for both lodging and banquet services are detailed in Exhibit C and Exhibit C Supplement 1 of the attached sample contract. The bid solicitation opened January 21, 2026, at 1:59 PM and closes January 29, 2026, at 2:00 PM CT. Prospective bidders must submit written questions no later than January 27, 2025, at 2:00 PM CT to sheri.karpenko@state.mn.us, with responses provided via addendum. All responses must be submitted through the Supplier Portal; non-electronic and email submissions will not be accepted. The performance due date is February 3, 2026.
Bidders must complete and submit the price schedule (Exhibit D), which requires inclusion of all applicable taxes, service fees, and gratuity in the total bid price. The State reserves the right to use any contract resulting from this solicitation. Bidders are encouraged to review the RFB content, attachments, sample contract, and price schedule prior to submission. The solicitation includes diversity and inclusion questions regarding Minnesota-based small business status and certification eligibility under the state's Small Business Procurement Program. All inquiries and communications regarding the solicitation must be directed solely to the listed buyer, Sheri Karpenko, at 651-259-5461 or sheri.karpenko@state.mn.us; contact with other state personnel may result in response rejection. Technical assistance for submission issues is available through the SWIFT Vendor Helpline at 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| SAMPLE_Contract_17891.pdf | ||
| Solicitation_Attachments_17891.pdf | ||
| Solicitation_Content_17891.pdf | ||
| Price_Schedule_for_2026_MN_DNR_Instructor_Workshop.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 40 attendees for March 23-25, 2026, within 15 miles of 402 SE 11th St. Grand Rapids, MN along with banquet room and dinner for March 25 for up to 50 attendees as per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
The Contractor(s) must be able to provide the lodging and banquet facility with dinner listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than January 27, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. RFB Price Schedule (this document needs to be filled out and uploaded back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 02/03/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017891 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Lodging/Banquet Dinner Grand Rapids MN Start Time Finish Time 01/21/2026 13:59:00 01/29/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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