Price_Schedule_-_FINAL.xlsx

This is a Price Schedule document for a State Services Statewide Meeting conference scheduled for June 22-23, 2026. The document establishes the pricing structure for lodging, shuttle services, meeting room facilities, and catering services required for the conference. The responding company details are referenced in Exhibit C and Exhibit C, Supplement 1. Lodging requirements include 30 single occupancy rooms with check-in on June 22, 2026 and check-out on June 23, 2026. The price schedule specifies requirements for meeting room facilities including one general session room with large screen, electrical access, Wi-Fi access, and associated charges. Catering services are budgeted for 33 attendees and include breakfast service, breaks, lunch service, and half-day beverage service across the conference dates.

Pricing must be submitted in United States currency with all charges listed on the provided spreadsheet; any items not included on the spreadsheet will not be compensated by the State. The schedule requires contractors to provide shuttle services at no additional cost if the lodging facility, conference facility, and parking are not within one-quarter mile of each other, though the State prefers free shuttle services. The document establishes detailed cancellation fee structures for both all services except lodging and lodging-specific cancellations, with fees varying based on notice periods ranging from 117 days prior to less than 24 hours before the conference dates. The contractor agrees not to seek any additional costs or fees beyond those listed, and the State agency assumes responsibility for paying applicable cancellation fees in the event of conference cancellation for any reason other than non-appropriation.