FY26_DDHHS_All-Staff_Meeting.pdf
PDF 25 KB Posted
- Attached to
- FY26 DDHHS All-Staff Meeting
- Solicitation number
- 2000018223
- Issued by
- Clay County, Minnesota
About this file
This is a solicitation document from the Minnesota Department of Human Services for the FY26 DDHHS All-Staff Meeting event. The Department of Human Services seeks to procure conference space, lodging, audio-visual equipment, and catering services for an all-staff meeting scheduled for June 2026 in Moorhead, Minnesota. The solicitation encompasses a single line item with a quantity of one job. Bids must be submitted electronically through the SWIFT Supplier Portal no later than April 29, 2026 at 4:30 PM. The event is set to occur in June 2026, with a delivery due date of April 25, 2026 to Lafayette Dock Receiving in St. Paul, Minnesota. No in-person bidders conference or site visit is referenced in the solicitation documents.
Pricing shall be submitted as a price per unit for the complete job. The State of Minnesota reserves the right to award items separately, by grouping, or by total, whichever is deemed most advantageous to the state, and will award to the lowest responsible bidder meeting all specifications and terms and conditions. The solicitation includes diversity and inclusion provisions, with potential eligibility for Minnesota's Small Business Procurement Program for businesses that are minority-owned, women-owned, disability-owned, veteran-owned, or located in economically disadvantaged counties. All responses must comply with solicitation requirements and include required attachments; non-compliant responses will be rejected. Suppliers must be registered in the SWIFT system prior to award notification. Electronic submission only is accepted; email and faxed responses are not permitted.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB_Form_-_FINAL.docx | DOCX document | |
| RFB_Attachments_-_FINAL.docx | DOCX document | |
| Price_Schedule_-_FINAL.xlsx | XLSX spreadsheet | |
| Sample_Contract_-_FINAL.docx | DOCX document |
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Text version
Event Description Conference space, lodging, audio-visual equipment, and catering for a conference being held in June of 2026 in Moorhead, MN. THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal.
No Non-electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the 'Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation. SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk:
651.201.8100, Option 1. If your response does not comply with the solicitation requirements, it will be rejected. DHS will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. Thank you for your interest and participation. Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event. Make sure that the registration occurs prior to the notice of intent to award.
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. DHS does not accept email or faxed responses. Please be aware that there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders' Declaration Documents.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit
Event Details
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 1 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 2 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1
Reserve Price: No
Description: PRICE SCHEDULE
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 3 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 4 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: PRICE SCHEDULE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: LAFAYETTE DOCK
RECEIVING
444 LAFAYETTE RD
ST PAUL MN 55155-3802
United States
Quantity: 1 Due Date: 04/25/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 5 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018223 Sell RFx 6 Event Round Version 1 1 Event Name FY26 DDHHS All-Staff Meeting Start Time Finish Time 04/17/2026 12:30:00 04/29/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
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