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Sheet1
| Name of the Conference: | MMCAP INFUSE 2024 Mid-Year Advisory Board Meeting |
| Date(s) of the Conference: | October 6-9, 2024 OR October 20-23, 2024 |
| Responding Company Name: | |
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | |
| LODGING | | |
| Check-in Date: | October 6 or 20, 2024 |
| Check-out Date: | October 9 or 23, 2024 |
| Single Occupancy | | | Dates |
| Total Number of Rooms/Night | 15 | Check the date(s) being proposed |
| | PRICE | October 6-9, 2024 |
| Room Charge (per room/night) | | October 20-23, 2024 |
| Tax (per room/night) | | |
| Total Cost (per room/night) | $0.00 | |
| PARKING | |
| Number of spots/day available |
| Price per day per car |
| MEETING ROOMS | |
| Number of Attendees: | 25 |
| General Session Room - Board Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | LCD Projector with Wireless Presenter | 1 | | 3 | 1 | $0.00 |
| 2 | Large Screen | 1 | | 3 | 1 | $0.00 |
| 3 | Electrical Access | 25 | | 3 | 1 | $0.00 |
| 4 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 5 | Tables and Chairs for attendees | 25 | | 3 | 1 | $0.00 |
| 6 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 7 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 8 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| CATERING | | | |
| | | Day 1 - Sunday |
| Dinner | | | |
| Number of Attendees | 16 | | |
| Number of Days | 1 | | |
| | Per Person | |
| Food | | | |
| Gratuity | | | |
| Tax | | | |
| Total | | $0.00 | |
Day 2 - Monday
| Breakfast | | | Lunch | | |
| Number of Attendees | 16 | | Number of Attendees | 16 | |
| Number of Days | 1 | | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Afternoon Break | | |
| Number of Attendees | 25 | |
| Number of Days | 1 | |
| | Per Person |
| Food | | |
| Gratuity | | |
| Tax | | |
| Total | | $0.00 |
| | | Day 3 - Tuesday | | | |
| Breakfast | | | | Lunch | | |
| Number of Attendees | 16 | | | Number of Attendees | 16 | |
| Number of Days | 1 | | | Number of Days | 1 | |
| | Per Person | | | | Per Person |
| Food | | | | Food | | |
| Gratuity | | | | Gratuity | | |
| Tax | | | | Tax | | |
| Total | | $0.00 | | Total | | $0.00 |
| Dinner | | | Afternoon Break | | |
| Number of Attendees | 22 | | Number of Attendees | 25 | |
| Number of Days | 1 | | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| All-Day Beverage Service | |
| Number of Attendees | 25 |
| Number of Days | 2 |
| Per Person |
| Beverage | |
| Gratuity | |
| Tax | |
| Total | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Responder shall state below, in dollar amounts, any charges that could be applied if the conference is cancelled for any reason other than non appropriation. Please note: This amount shall be taken into consideration for the award. If no charge is indicated below, the State will determine that the Responder will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency. The Responder will receive the full points allowed for zero cancellation fees.
| Conference Date Cancellation Notice (all services except lodging) | | |
| Received Prior to First Program Dates | | Cancellation Fee |
| Between 117 and 60 days | |
| Between 59 and 46 days | |
| Between 45 and 31 days | |
| Between 30 and 15 days | |
| Between 14 days and 0 days | |
| Lodging Cancellation Notice | | |
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 30 and 15 days | $ |
| Between 14 and 3 days | $ |
| Between 72 and 48 hours | $ |
| Between 48 and 24 hours | $ |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
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