PRF74 - RFP - DCR DWSP Drone Pilot Training~1.docx

Statement of Work – Request for Proposal RFP Title: DCR/DWSP DRONE PILOT TRAINING Statewide Contract# PRF74: Energy, Climate Action, and Facility Advisory Services

Category: 1. 9 – Other Energy and Climate Action Related Training

Commbuys Bid #: BD-26-1020-DCRWS-DC700-129885

Description or Purpose of Procurement need Summary: The Department of Conservation and Recreation, Division of Water Supply Protection (DCR) is seeking proposals from eligible vendors on OSD Master Agreement PRF74 for training up to 5 DCR staff in the safe handling and operation of multi-rotor drones.

Commonwealth Eligible Entity Engaging a Vendor:

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of Project: June 15 – August 1, 2026

Estimated Value of Procurement: $20,000

Deadline for Completion of Project: August 1, 2026

A. BACKGROUND. DCR recently received approval from the Executive Office of Energy and Environmental Affairs Drone Committee to initiate a drone training program for select DCR, Division of Water Supply Protection (Division) employees.

B. EQUIPMENT. The Division owns the following equipment which can be used during flight training. However, it is expected that the awarded vendor will also use its own multi-rotor drones for training.

a. DJI M300RTK (1)

b. DJI Zemuse H20T camera (1)

c. Blackbird V2 Hyperspectral camera (1)

d. DJI Zenmuse L2 LiDAR camera (1)

e. DJI RC Plus remote controller (1) The selected vendor will be responsible for the following services. The agency may use some or all of these services:

1. PART 107 REMOTE PILOTE COURSE PREPARATION:

A. Prepare DCR staff to take and successfully pass their federal FAA Part 107 Remote Pilot license: The vendor will provide enough virtual training to educate up to 5 DCR staff on the principles of safely operating a drone. Instruction should include a comprehensive set of topics including, but not limited to:

a. Responsibilities of the Remote Pilot in Charge (rPIC)

b. Principles of aviation

c. Physical properties of a drone

d. Applicable FAA regulations

e. Part 107 regulations

f. Safe operation of a UAS

g. Airport operations and considerations

h. Reading and understanding charts

i. Communication

j. Airspace considerations

k. Weather

l. Aeronautical decision making

m. Maintenance and inspections

n. Practice tests B. Assist any DCR staff who fail the Part 107 test: The vendor will provide additional instruction/guidance to any DCR staff who fails to pass the Part 107 test in order to identify areas where more instruction is necessary.

2. HANDS ON TRAINING IN THE SAFE OPERATION OF MULTI-ROTOR UAS

A. Provide DCR staff with basic flight training and operations skills: The vendor will provide hands-on training in the field for up to 5 DCR staff on the safe operations of multi-rotor UAS, including but not limited to the following:

a. pre-flight procedures

b. flight orientation and control

c. non-gps flight

d. autonomous flight

e. drone assembly/disassembly

f. drone photography/videography

g. drone safety

3. DELIVERABLES: The awarded vendor must be able to and shall provide the following:

A. Within 5 business days of the Notice to Proceed, the awarded vendor must coordinate with the Division and schedule the virtual sessions (Teams, Zoom, etc.) needed to complete Task # 1 (Part 107 training).

B. Any elements of instruction (handouts, lectures, slides, practice exams, etc.) that are needed to prepare Division staff to successfully pass their Part 107 license must be made available during and after the training sessions.

C. Within 5 business days of completing Task #1 (or sooner), the awarded vendor must coordinate with the Division and schedule the hands-on field training classes.

D. All training associated with Task 2 will be conducted in a location agreed to by the Division.

4. Evaluation Criteria: Responses will be evaluated according to the following criteria.

1. Cost

2. Meets specifications

3. Completeness of proposal, including the vendor’s commitment to provide all the identified deliverables listed above by the contract deadline

4. Experience using drones and experience training individuals on the safe operations of drones

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system.

For questions on submitting quotes in Commbuys, please refer to the vendor job aids located in Commbuys at http://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download. Additional assistance is available from the OSD Help Desk at 1-888-627-8283 or 617-720-3197.

PROPOSAL SUBMISSION REQUIREMENTS

This Request for Proposal is being sought under PRF74. Contractors shall comply with all terms and conditions of OSD’s Master Agreement PRF74 contract.

The submittal shall include:

1. Completed Exhibit 1 - Price Sheet that separates the costs of virtual and hands-on training.

2. Bidders shall provide an itemized bid price per task (Exhibit 1 Price Sheet). A table listing all “Estimated Person-Hours” and rates based on individual Statement of Work task items. For each scope of work item, the total hours assigned to this task must be listed and tallied position. Applicable individual expenses and individual subcontracted work must also be included in the table.

3. Detailed summary of the company’s experience providing drone training

4. Ability to complete Task # 1 by June 30, 2026 and Task # 2 by July 30, 2026

5. All proposals shall be submitted digitally to Commbuys.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified Optional virtual meeting is available for all vendors wishing to bid on this project:

Virtual Meeting: Monday June 1, 2026 at 9:00 am via Zoom. Please register for this virtual meeting by emailing: dan.clark@mass.gov Questions are Due by: 10:00 AM (EDT) June 3, 2026 Answers to Questions will be submitted by: 10:00 AM (EDT) June 5, 2026 RFP Responses are due by: 10:00 AM (EDT) June 15, 2026 Estimated Award Date: June 17, 2026

EXHIBIT 1 - PRICE SHEET

________________________________, A PRE-APPROVED PRF77 CONTRACTOR, SUBMITS THE FOLLOWING BREAKDOWN COSTS, FOR EACH ITEM, per SCOPE OF WORK DESCRIBED ABOVE.

1) DCR RESERVES THE RIGHT TO SELECT ALL or SOME OF THE ITEMS LISTED ABOVE. SELECTION WILL BE BASED ON THE AVAILABLE BUDGET AND NEED.

2) ALL PRICING, TERMS AND CONDITIONS OF PRF74 ARE APPLICABLE TO THE PROJECT

PRINTED NAME TITLE

SIGNITURE DATE

PHONE NUMBER

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