PRF69 Modular Comfort Station Design (Savoy SF and Willard Brook SF) P24-3537-D5A Final.pdf

Statement of Work – Request for Proposal

RFP Title: PRF69 Modular Comfort Station Design & Permitting

DCR Project # P24-3537-D5A

Statewide Contract# PRF69

Commbuys Bid #: BD-24-1020-DCRCU-DC250-100902

Description or Purpose of Procurement need Summary: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation for the procurement of a vendor for Assessment, Permitting, Design, and Construction Phase Services for new modular comfort stations at two DCR locations: Savoy Mountain Campground 319 Central Shaft Rd, Florida, MA 01247, and Willard Brook Campground 599 Main St. Rt 119, West Townsend, MA 01474. Proposed Improvements to water supplies, septic systems, and site accessibility are required to accommodate the new facilities and to support installation of temporary Bathroom Trailers at Savoy for the 2024 camping season.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: Department of Conservation & Recreation 10 Park Plaza, Suite 6622 Boston, MA 02116

Contact Name: Sara Northrup P.E.

E-Mail Address: sara.northrup@mass.gov

Telephone: 413-270-3313

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of Project: 18 months

Estimated Value of Procurement: $150,000. Proposals are to be based on a working budget of $150,000.00. Consultants are to describe services they would be providing per permit location based on their experience in this type of effort for Modular buildings.

Anticipated Completion of Project: December 1st, 2025

The selected vendor will be responsible for the following tasks:

Scope of Services:

Engineering & Design specifications for Utility improvements and Modular Bathroom buildings at DCR Campgrounds. The project is intended to improve existing utilities and provide temporary bathrooms in the interim, until the permanent structures are complete.

1. Utilities Improvements: DCR is seeking proposals from engineering firms to conduct full assessments of the existing Water systems and Septic systems for design and permitting of improvements needed to service utilities to the proposed bathrooms for Year-round operation at Savoy and Seasonal bathrooms at Willard Brook. Work should be documented in existing conditions reports, mapping of existing water piping, Title 5 inspections, preliminary designs, permit drawings, final design and specifications for Ch.30 contract. Scope includes review of PWS requirements and potential impacts of proposed site improvements to Title 5 systems, protected environmental resource areas, camping areas, roads and trails.

2. Site Planning & Assistance with Modular Construction:

Firms shall assist with siting, survey, and installation of utility connections for proposed new modular campground bathrooms (comfort stations). Site information is attached. Procurement of buildings will be conducted under CH. 149 Modular Construction procedures. Considerations should include circulation, accessibility, and utility connections for the proposed buildings.

Implementation of site work outside of the building footprint may be completed under the DCR’s campgrounds maintenance and paving contracts The proposed building locations and utility connections will require the design firm to verify all wetlands, provide detailed site plans, review installation of siltation controls, attend site walks pre and post construction and certify that all work is consistent with Massachusetts building code and plumbing code requirements. All work shall be completed per DCR contracts under the direct supervision of the DCR staff. Design firms shall certify that all work is completed and certify that all work is consistent with the permit conditions.

3. Permitting:

This task shall include development and filing for all environmental permits as needed for the proposed utility work and associated site improvements. The permitting types and associated tasks may include but not limited to the following tasks: site survey, wetlands flagging, notice of intent, rare and endangered species survey. Wetland protection act (WPA) filing, MESA filing, MHC PNF preparation, registry of deed recordings, NOIs and certificate of compliance filed with the local Conservation Commissions. It is expected that these permitting efforts would include meeting(s) with the department representative(s) on site, photographs, assessment of the permit limits of areas in the scope of work. Develop a project narrative to clearly identify the resource area for the project limits. Conduct a survey and document existing condition, develop a scope of work and the project narrative to meet the performance standards of the wetland protection act. Prepare all final filing(s) for the appropriate permit application(s) complete any forms and the full project descriptions, to satisfy WPA and all other permit requirements local, state, and federal. It is anticipated that this firm will be attending the site walks with the Conservation Agent, attend night meeting(s) for the Con Com Hearing, identify additional meetings - however, consultants should indicate the fees for that service in their proposal response. All necessary filings, filing fees and certificates of compliance recordings will be included in each permit application for certificate of compliance.

4. Final Design:

Final design plans and specifications shall be developed for the DCR to bid chapter 30 contract for the proposed water and septic system improvements, and chapter. 149 for Modular Buildings.

Design firm shall be involved with the construction contracts bid package development, pre-bid conference, award review, pre- construction meetings project meetings, submittal review and approvals, provide As-builts and construction affidavits once the project is completed. Proposals shall address the scope described above and should be based on a typical project scope, describe the services to be provided and any supplemental services that might be needed along with the timeline for completing these tasks for DCR. Proposals should include the name of the point person for this assignment and any geographical limitations to provide services. Design firms shall certify that all work is completed throughout and including the Certificate of Occupancy.

5. Site Planning & Improvements:

Assessment of the existing campgrounds may be required for improvements to circulation, accessible sites, and site-work upgrades for implementation under the DCR’s campgrounds maintenance contract and paving contracts. Improvements at Campgrounds will require the design firm to verify all wetlands, provide detailed site plans for permitting, review installation of siltation controls, attend site walks pre and post construction and certify that all work is consistent with the NOI. All work shall be completed per DCR construction contract under the direct supervision of the DCR staff. Design firms shall certify that all work is completed and certify that all work is consistent with the NOI.

6. Temporary Public Bathroom Facilities:

Firm shall provide an Accelerated Schedule and support for the installation of Temporary Sanitary Facilities (Trailers) at DCR Campgrounds. Intent is for such units to be in use for the 2024 Camping Season (June 2024) and they would be removed upon the opening of the new modular bathroom buildings for public use.

7. Construction Phase Services:

Successful firms shall provide construction phase services including but not limited to preparation of all necessary construction bid documents, plans and specifications for Bid Ex. Bid review, all review and timely approval of all submittals, attending construction meetings, preparing agendas and minutes of meetings, review of schedule and contractor schedule of values, and all other construction phase services that will allow for the successful completion of the project.

The proposal should be clear on what are base services and what are supplemental services and the fee structure for these services. Consultants are to describe services they would be providing to be clear on the scope provided and break out their pricing by task for permit type and based on their experience in this type of effort.

Budget: Proposals are to be based on a working budget of $150,000.00.

Proposed Project Schedule: Duration is anticipated up to 18 months for the Assessments, Survey, Design, WPA NOI, MESA filings, Utility bidding and construction, Modular Design, Procurement and Construction. Includes construction-phase services, project closeout, all work under this proposal and subsequent awards are expected to be complete by December 2025.

*Priority: Planning assistance for Temporary public bathrooms required for June 2024 for the duration of the project. Proposed milestones include:

▪ May - June 2024: Set up Temporary Bathrooms for Public Campground(s)

▪ June - September 2024: Utility & Site Design & Permitting

▪ September 2024: Utility Contract Bid and Start of Utility & Site Construction

▪ September – December 2024: Design and Permitting for Modular Buildings

▪ December 2024: Finalize procurement and Order Modular Buildings

▪ May 2025: Utilities & Site construction is Complete and Ready for buildings.

▪ May – June 2025: Delivery and Installation of Modular Bathroom Buildings

▪ December 2025: New Bathrooms complete, OK to remove temporary units.

Proposals shall address the scope described above and should be based on a typical modular project, describe the services to be provided and any supplemental services that might be needed along with the timeline for completing these tasks for DCR. Proposals should include the name of the point person for this assignment and any geographical limitations to where you provide services.

Evaluation Criteria: Responses will be evaluated according to the following criteria.

▪ Qualifications and demonstrated capabilities of project team, including sub consultants if applicable, with references.

▪ Proposed approach to project is responsive to statement of work.

▪ Clarity and completeness of proposal

▪ Demonstrated ability to meet requirements outlined in the Scope of Services in a timely fashion and per the proposed schedule.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the

“Create Quote” function contained in Commbuys system. If you are a vendor on (Statewide

Contract#PRF69 ) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at COMMBUYS Vendor Registration | Mass.gov

Help is available from the Commbuys Help Desk at 617.720.3197.

Pre-Proposal Meeting: A pre-proposal meeting will be held remotely on April 16th, @ 10AM on

MS_TEAMS. Meeting link: ID: 245 856 143 417 , Pass: N2W6TH Join the meeting now

Site inspection is not required but facilities are open during normal working hours.

Questions are Due by: April 18th, 2024, BY 5 PM

Answers to Questions will be submitted by: April 23rd, 2024.

RFP Responses are due by: April 30th, 2024, BY 5 PM

Estimated Award Date: May 9th, 2024.

(EST) Contract Start Date: May 10th, 2024.

Project Number: #P24-3537-D5A https://www.mass.gov/how-to/commbuys-vendor-registration https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTA2MTA5ZjgtOGU4OC00YzgyLTljOWUtZWNjNGY0NzVmNjg3%40thread.v2/0?context=%7b%22Tid%22%3a%223e861d16-48b7-4a0e-9806-8c04d81b7b2a%22%2c%22Oid%22%3a%2288a4de8d-7c06-46ce-ba78-0778a10b3781%22%7d