Pressurized Irrigation Meter Box RFP 3 30 2023.pdf

Pleasant Grove City

REQUEST FOR PROPOSALS FOR

PRESSURIZED IRRIGATION

METER BOXES

OBJECTIVE

Pleasant Grove City is requesting proposals from Contractors for the supply and delivery of 7,390 irrigation boxes.

BACKGROUND

Pleasant Grove City is undergoing a project to install new secondary water meters at each irrigated parcel throughout the city. The City would like to have the boxes purchased and delivered prior to work beginning on the meter install, to expedite the overall construction duration.

SCOPE OF WORK

The scope of this RFP is to supply and deliver:

6,990 Type 1 jumbo irrigation boxes with lid

400 box extensions for Type 1 boxes

234 Type 2 jumbo irrigation boxes with lid

30 box extensions for Type 2 boxes

The boxes shall be delivered to Pleasant Grove City according to the following schedule:

700 boxes (100 of Type 2, 500 of Type 1) prior to the start of the project on June 1, 2023.

400 boxes (minimum) each month until the total number of necessary boxes is reached.

The following list shows the box specifications and requirements.

General

1. Type 1 - ¾” and 1” meter boxes shall be DFW 1600.12.2T or Carson 1220-20-04 Jumbo Box (or approved equal).

2. Type 2 - 1-½” and 2” Boxes shall be DFW 1730CH-18-2T or Carson 1730-20-04 Jumbo Box (or approved equal).

3. Boxes shall be green in color.

4. Labeled with “Irrigation.”

5. Lids shall include one (1) 1-7/8” hole, approximately 3” from corner edges, in a location to allow installation of the Orion Endpoint with a “thru-the-lid” install kit. Holes shall be integrally formed and shall be recessed to allow the endpoint to sit inside the top of the lid.

6. A submittal shall be required for the box, lid, and location of the endpoint hole.

PROPOSAL REQUIREMENTS

The questions above shall be addressed in the consultant's proposal in addition to any other items the product provider wishes to submit for evaluation and consideration. Although many of the questions can be answered simply, please detail any other pertinent information that would be beneficial in making the selection. Provide a electronic PDF of the product proposal. The proposal will not be limited to page numbers but please utilize efficient communication techniques. Please submit 8½” x 11” numbered pages (11” x 17” fold-outs are acceptable). The font size shall be no smaller than size 12.

PROPOSAL EVALUATION

The consultant’s proposal will be evaluated based on the following:

1. 40% The contractor’s availability for project to be completed within the monthly installation schedule

(anticipating 300 per month based on supply availability starting May 2023) and the overall project schedule. (June 1, 2025 target).

2. 20% The contractor’s experience and knowledge of secondary meter installation and appropriate restoration.

3. 20% The success of the contractor’s history with other projects of similar size, topography, weather, objectives, budget, and requirements.

4. 20% The total cost of project.

OTHER CONSIDERATIONS

1. All proposals in response to this RFP will be evaluated in a manner consistent with Pleasant

Grove City and Utah state procurement code and all applicable rules and policies.

2. In the initial phase of the proposal evaluation process, the evaluation committee will review all proposals timely received. First, non-responsive proposals (those not conforming to RFP requirements) will be eliminated. Second, the remaining proposals will be evaluated in a cursory manner to eliminate from further consideration those proposals which in the judgment of the evaluation committee fail to offer sufficient and substantive provisions to warrant further consideration.

3. Each Respondent bears sole responsibility for the items included or not included in the response submitted by that Respondent. Pleasant Grove City reserves the right to disqualify any proposal that includes significant deviations or exceptions to the terms, conditions, and/or specifications in this RFP.

4. The City reserves the right to be the sole judge as to the overall acceptability of any proposal or to judge the individual merits of specific provisions within competing offers.

5. The City may award a contract resulting from this request to the responsible contractor who is most advantageous to the City based on the evaluation criteria.

6. The City may (1) reject the proposal and/or (2) waive informalities and minor irregularities in the proposal received.

7. The City may award a contract based on the initial proposal received, without discussions. Therefore, the initial proposal should contain the best terms from a technical and cost standpoint.

8. The City’s request for proposals does not obligate the City to award any contract or to pay any costs incurred in the preparation of a proposal, interview, or associated materials.

SCHEDULE FOR CONTRACTOR SELECTION

Proposal must be submitted through the RFP posting located on the Utah Public Procurement Place by April 7, 2023 at 3:00 p.m. (MST) Proposals shall reflect the best and most current information and offers. Here is the web address for the Utah Public Procurement Place: https://purchasing.utah.gov/

MISCELLANEOUS

All questions regarding this request for proposals shall be directed to:

Kasey B. Chesnut, P.E.

Horrocks Engineers

(801) 763-5100| kaseyc@horrocks.com

PROTECTED INFORMATION

Under the Government Records Access and Management Act, Utah Code § 63G-2-101 et seq. (GRAMA), certain information in the proposal submitted may be open for public inspection. If the Applicant desires to have information contained in its proposal protected from such disclosure, the Applicant may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the proposal (See Utah Code § 63G-2-305 and 309).

Pricing elements of any proposal will not be considered protected. A business confidentiality claim form is available on the Utah State Records Committee website at:

http://archives.utah.gov/recordsmanagement/forms/GRAMA-business-confidentiality.pdf.

mailto:kaseyc@horrocks.com http://archives.utah.gov/recordsmanagement/forms/GRAMA-business-confidentiality.pdf