Presolicitation Synopsis_GCMC Plenary Video Wall Upgrade.pdf

Pending Solicitation number: HQ084721R0003

Notice type: Pre-solicitation

Set Aside: N/A

Classification code: A70 – Electronic & Communications Equipment

NAICS Code: 334310 - Audio and Video Equipment Manufacturing

Subject: George C. Marshall Center Plenary Video Wall Upgrade

This is a synopsis as required by FAR Part 5.2 – this is not a request for quote. This synopsis is not to be construed as a commitment by the Government, nor will the Government pay for information resultant to this synopsis.

DESCRIPTION OF REQUIREMENT:

1. The Government has a requirement for upgrading its video walls in the plenaries of buildings 105 and 106 at the George C. Marshall Center (GCMC), Garmisch-Partenkirchen, Germany.

2. All equipment to be installed shall be Trade Agreements Act (TAA) certified and compatible within GCMC’s existing Crestron-based environment and conform to the same high standards of operator functionality and characteristics of the current electronic and computer equipment, and configuration layout of the existing conference facilities in GCMC.

3. All work shall be performed at or within the premises of the plenaries in buildings 105 and 106 at the George C. Marshall Center, Garmisch-Partenkirchen, Germany. The exception is initial functionality testing of the new equipment which may occur outside of the George C. Marshall Center as necessary. Contractor shall comply with German law.

4. HQ084721R0003 will be issued as a Request for Quote (RFQ) under full and open competition.

All responsible sources may submit a quote, which shall be considered by the agency. Potential offerors must be currently registered in the System for Award Management to be eligible for award (See Internet Site: https://www.sam.gov). Payment for this acquisition will be made electronically through the Wide Area Workflow (WAWF) system. Contractors must be registered in WAWF to include German vendors (See internet site: https://wawf.eb.mil/ for registration).

5. Since this requirement is wholly overseas, FAR Part 19 does not apply and no set-asides will be used. The resultant contract will be a Firm-Fixed Price purchase order contract. All work shall be completed as soon as possible but no later than 25 January 2022.

6. The solicitation is anticipated to be released on or about 27 May 2021 with an anticipated closing date on or about 28 June 2021. The solicitation will be publicized within ‘Contract Opportunities (FBO)’ at the following website: https://beta.sam.gov/. Paper copies will not be available. Once the solicitation is posted, it is incumbent upon parties to review the website frequently for any updates or amendments.

https://beta.sam.gov/

7. The Government will host a pre-solicitation site visit and briefing in buildings 105 & 106 at the George C. Marshall Center, Sheridan Kaserne, Gernackerstr. 2, 82467 Garmisch-Partenkirchen, Germany for all interested offerors on Thursday, 06 May 2021, beginning at 09:00 Central European Time. This site visit and briefing will be held for the benefit of prospective offerors to tour the current as built set-up and answer questions. Any questions regarding the solicitation, work requirements, award procedures and questions arising after the site visit shall be delivered no later than 11:00 Central European Time, Tuesday, 11 May 2021.

8. Attendance at the pre-solicitation site visit and briefing is not mandatory, but highly encouraged. In order to attend the site visit and briefing, installation access for all attending personnel shall be coordinated in advance. Interested parties shall provide the following information no later than Thursday, 29 April 2021 to the primary and secondary contracting points of contact, Mr. Steven G.

Dyer at steven.g.dyer3.civ@mail.mil and Ms. Tara K. Murphy at tara.k.murphy.civ@mail.mil.

• Company name and company’s point of contact’s name, telephone number and email address.

• The make, model, year, color and license plate of the vehicle(s) that the visiting party will arrive in.

• For all attending personnel, provide the following:

o Last Name o Frist Name o Nationality o Date of Birth o Passport Information: Country of Issue, Passport Number, Issue Date and Expiration

Date.

9. Upon arrival for the site visit and briefing at GCMC, be prepared to provide the vehicle’s registration. All visiting personnel must provide two forms of photograph identification (passport, driver license, library registration card, etc.). All personnel entering the installation must wear a Filtering Facepiece 2 (FFP2) standard protective mask. Visiting personnel without a protecitve mask will not be permitted access.

10. Summary Estimated Pre-Solicitation Milestone Dates:

• April 13, 2021 – Pre-solicitation synopsis published

• On or before April 29, 2021 – Vendors desiring to participate in site visit and briefing provide required information to primary and secondary contracting points of contact.

• May 6, 2021 – Site visit and briefing

• On or before May 11, 2021 – Vendors’ post-site visit and briefing questions due to the contracting office’s primary and secondary points of contact.

• On or about May 27th, 2021 – Solicitation published

• On or about June 28th, 2021 – Vendors’ quotes due

• On or about July 26th, 2021 – Contract awarded

• On or before January 25th, 2022 – All work completed mailto:steven.g.dyer3.civ@mail.mil mailto:tara.k.murphy.civ@mail.mil

Contracting Office Address:

Washington Headquarters Services - OCONUS George C Marshall Center Attention: WHS-Contracting Unit 24502

APO AE 09053

Primary Point of Contact Secondary Point of Contact Steven G. Dyer Tara K. Murphy Contract Specialist Contracting Officer Email: steven.g.dyer3.civ@mail.mil Email: tara.k.murphy.civ@mail.mil Commercial Phone: +49 (0) 8821-750-2326 Commercial Phone: +49 (0) 8821-750-2212 mailto:steven.g.dyer3.civ@mail.mil mailto:tara.k.murphy.civ@mail.mil