PreSolicitation Sources Sought Notice Cutbank-MT.pdf

Department of Veterans Affairs (DVA) Cutbank/Shelby, MT – Community Based Outpatient Clinic

(CBOC) Sources Sought Notice / Pre-Solicitation Notice 36C24W26R0052

The U.S. Department of Veterans Affairs (DVA) Seeks Expressions of Interest for 3500 ABOA SF of Space in the Cutbank/Shelby MT area

The DVA seeks to lease the following space:

Space Type:

Estimated Square Footage:

Lease Term:

Estimated Occupancy:

Delineated Area:

CBOC

3500 ABOA SF

20 Years. Firm Term: 10 years; Non-Firm Term: 10 years 10/1/2028

See below

Notice This advertisement is a Pre-Solicitation notice of a potential opportunity. This advertisement is not a solicitation for offers, nor is it a request for proposals. The purpose of this advertisement is to identify potential sources and suitable locations, and is not intended to pre-qualify or disqualify any potential offers. The Government will not pay for any costs incurred as a result of this advertisement. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability or completeness of contents of the furnished information found within this advertisement; The Government is under no responsibility to respond to and is unable to answer any inquiries regarding this advertisement. This notice is being published in accordance with Federal Acquisition Regulation 19.14 and DVA Acquisition Regulation 819.70.

Description The DVA seeks information from Potential Offerors who are capable of successfully performing a lease contract, including design and construction of the facility on a DVA pre-approved site, as well as all maintenance and operation requirements for the duration of the lease term. More information on DVA’s requirements can be found on its Technical Information Library:

http://www.cfm.va.gov/til/.

DVA desires to lease an estimated 3500 ABOA SF of space for use as a CBOC, in the delineated area (shown below) within the greater Cutbank/Shelby Montana area. DVA will consider all technically acceptable leased spaces.

Beneficial Occupancy (Estimated): October 1, 2028

Contracting Office and Expression of Interest Submission All Interested parties (owners, brokers, or their legal representatives) should submit Expressions of Interest electronically no later than 4:30 p.m. Pacific Time (PT) on November 15, 2026 to DVA’s representative below:

http://www.cfm.va.gov/til/

Department of Veterans Affairs Attn: William Maddox, Realty Specialist Subject: Cutbank, MT - Clinic William.Maddox@va.gov

Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Tiered Evaluation

TIERED EVALUATIONS INCLUDING VETERAN OWNED SMALL BUSINESS CONCERNS: A

solicitation may be issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, an open market evaluation for award.

The NAICS Code for this procurement is 531120 Lessors of Nonresidential Buildings, and the small business size standard is $41.5 million.

Lease Term Up to 20 years total: 10-years firm, 10-years non-firm term.

The Department of Veterans Affairs (DVA) makes monthly lease rental payments in arrears upon facility acceptance and may elect to make a single lump-sum payment or amortize over the course of the firm term for specified tenant improvements. DVA makes no progress payments during the design or tenant improvements/build-out phases of the project.

Tenant Improvements/Buildout

The magnitude of the anticipated tenant improvements/buildout for this project is:

Selection Anticipated Magnitude

Less than $5,000;

Between $25,000 and $100,000;

Between $101,000 and $250,000;

Between $251,000 and $500,000;

Between $501,000 and $999,999;

X Between $1,000,000 and $10,000,000

Delineated Area

To receive consideration, submitted properties must be located within the following area described below, which is bound by the following roads; properties fronting any of the following boundary lines will also be considered:

Cutbank CBOC Delineated Area North Boundary: Skyland Rd East Boundary: Old Kevin Hwy South Boundary: Laurens Way West Boundary: Golf Course Rd Shelby CBOC Delineated Area North Boundary: 7th Street North East Boundary: I-15 South Boundary: US-2 West Boundary: City Limit

Please see the map below for the requested delineated area:

mailto:Miranda.Kloeppel@va.gov

*The above map and lines are approximate only. The controlling delineated area is specified above.

Additional Requirements

The offered space:

• The building must meet or be able to economically meet the appropriate seismic requirements for buildings in the Cutbank/Shelby MT area(s) as defined in American

Department of Veterans Affairs Handbook H-08-18 references to American Society of

Civil Engineers 7 Section 1.5. Offers of existing buildings will be evaluated according to the procedures in ASCE 31-02 for the Immediate Occupancy Performance Level.

• Shall be contiguous and built to DVA specifications.

• Shall be zoned for DVA’s intended use.

• Shall be a full-service lease (shall include janitorial service and utilities).

• Shall not be in the FEMA 100-year flood plain.

• Shall not be a sublease.

• Shall include a minimum of 20 parking spaces (including handicap accessible spaces in accordance with Americans with Disabilities Act requirements)

• The DVA prefers property be on a public bus transportation route and located no further than 2,640 feet from a public bus transportation stop. Convenient access to public transportation is a positive.

• The DVA prefers properties include sidewalks and parking lots that are level with the main building entrance for patient access.

• Shall meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability standards per the terms of the solicitation for offers or request for proposals.

EXPRESSION OF INTEREST - CAPABILITIES STATEMENT (5 pages max)

• Company name:

• Company address:

• Unique Entity Identifier (UEI-SAM) number (https://sam.gov/content/home):

• Point of contact:

• Phone number:

• Email address:

• Location on map, demonstrating the following:

o building lies within the Delineated Area;

o depicting the property boundaries, building, and parking;

o uses of adjacent properties;

o location of nearest bus and/or train stop, and major transportation routes.

• Floor plan showing ABOA square footage of proposed space;

• Evidence that the Offeror owns both the building and the property;

• A description of any planned land development or construction that will affect the site, including neighboring projects and road/utility line construction;

• A document indicating the type of zoning and that DVA’s intended use is permissible for the proposed space;

• Evidence of SDVOSB / VOSB status through registration at VIP https://www.vip.vetbiz.gov/;

• Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the System for Award Management (https://sam.gov/content/home).

SCHEDULING MARKET SURVEY

We will be scheduling our Market Surveys to visit the market and your submitted sites of interest. If your offering of interest is an existing building, we will contact you to schedule the survey. If your offering of interest is a parcel of land (a New Build), we do not need to meet anyone or have it made available.

REQUEST FOR LEASE PROPOSALS (RLP)

This is NOT a Request for Lease Proposals (RLP), only a request for information for planning purposes, and does not constitute a solicitation. RESPONDENTS ARE ADVISED

THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON

RESPONSES TO THIS ADVERTISEMENT. We are anticipating the RLP to be posted in SAM.gov in early 2027.

https://sam.gov/content/home https://www.vip.vetbiz.gov/ https://sam.gov/content/home