Presolicitation Notice.docx

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany Tel: (49) 69 7535 3335 E-mail:

MacdougallM @state.gov

March 1, 2021

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5021R0030

The American Consulate General Frankfurt hereby provides the following Pre-Solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:

Operation of the American Government Public Outreach Center in Jakarta, Indonesia

The U.S. Government has a requirement for the continuation of the operation of the @america Outreach Center located in Pacific Place Mall, Jakarta, Indonesia. The Government requires the offeror to create, develop, and execute @america programming and provide management, operational, marketing, security, and janitorial services for the @america Center in Pacific Place Mall, Jakarta, Indonesia. @america is the U.S. Embassy Jakarta’s American Center and the premier public diplomacy venue of the U.S. Department of State.

The Regional Procurement Support Office in Frankfurt, Germany, shall provide a solicitation to all interested parties, which shall result in the award of an Indefinite Delivery, Indefinite Quantity Contract. Task orders will be issued against the contract on a firm-fixed price basis. Award is estimated to occur in May-June 2021 timeframe, services shall commence on October 1, 2021, for a 6 month base period with four (4) one-year options to renew.

@america is a unique, one-of-a-kind high-tech American cultural center that has been in operation for ten years, successfully providing a space for dialogue that promotes people-to-people ties and mutual understanding between Indonesians and Americans. The outreach center is a public diplomacy venue that showcases American culture, values, and ingenuity to the Indonesian public using both personal contact and high technology to deliver the message.

The successful offeror must have the capability to maintain or exceed the already achieved high standards and provide outstanding public affairs/relations/diplomacy programming in a multimedia environment while at the same time operating the outreach center.

The two most important services the contractor must provide are planning and obtaining programming for the operation of the center, and operating the center on a daily basis with qualified staff who will remain employees of the contractor with no affiliation to the U.S. Embassy and who will be recruited and appropriately trained by the contractor. The third most important service is to protect the integrity of the membership database and the data included in that database. The contractor's staff must be properly trained on data collection and protection.

More specifically, the services required include, but are not limited to, the following:

· Overall management of the @america center, the center’s website, all related social media, and any other online presence for the center.

· Creating and implementing educational and cultural programming in cooperation with and subject to the approval of the Government Contracting Officer’s Representative (COR). Programs will include in-person, virtual, and hybrid, which combines both in-person and virtual components. The COR is also the Director of @america and serves as the public face of the center.

· Programming could include guest speakers, lectures, workshops, festivals, social media programs, online teleconferencing programs, cultural performances, education events and other activities to advance U.S. Government policies and promote the values, ideals, and innovation of the United States. Programs include both stand-alone, single events as well as series of events.

· Ensuring approved programming is conducted on schedule and on budget.

· Reports, data analytics, surveys, and program monitoring and evaluation for quality assurance purposes.

· Procuring and supervising catering for a small number of special events as approved by the COR.

· Keeping the center clean and maintaining all security, IT and other equipment on site.

The offerors shall be requested to provide information on their relevant prior experience / past performance on projects similar in nature and magnitude.

The offerors wishing to participate should express their interest by email to GalloneA@state.gov with a copy to MacdougallM@state.gov, no later than March 24, 2021.

All requests for a copy of the solicitation must include the following information: name, telephone and e-mail address of the offeror / point of contact, and complete physical and mailing address.

The solicitation package will only be available in the English language.

You will be required to provide information that clearly shows you are able to perform work in Jakarta, Indonesia. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

If you have a Duns number* and have been SAM** registered, please include below. Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:_______________________ SAM Registered: ( ) Yes ( ) No

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

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