Presolicitation Notice 36C26024R0074_Attachment_SOW.docx

Seattle, WA Replace Reverse Osmosis Unit for Renal Dialysis – Seattle 5 West

VA Puget Sound Health Care System Seattle Project No. 663-24-102

A/E SCOPE OF WORK

PROJECT 663-24-102

REPLACE REVERSE OSMOSIS UNIT FOR RENAL DIALYSIS – SEATTLE 5 WEST

1. The Architect/Engineer (A/E) shall perform investigative surveys to verify as-built conditions required in order to fully develop construction documents for the site preparation, demolition, new construction, and renovation to clinical unit 5 West of Building 100 which reflect removal of the old water treatment systems and designing, upgrading, and adapting the existing layout and utilities within the current water treatment and acid distribution rooms in order to bring them into line with the specifications required to house a new reverse-osmosis unit filtration unit. AE shall meet VA internal integrated project team to aid in the selection of a new reverse-osmosis unit from approved national contracts at the initial phase of the design, Seattle VA has the final authority to approve or disapprove the selection of a new reverse-osmosis unit, approximately 375 square feet of renovation to the aforementioned water treatment space, and an additional limited renovation to approximately 325 square feet of patient space, predominately for cutting holes in the wall to facilitate the removal of old and instillation of new water distribution piping and hardware as well as subsequently patching the walls back up to current VA Interior Design standards.

2. The A/E shall provide design and construction period services to include investigative services, planning consultations and visits, comprehensive design work, preparation of contract drawings and specifications, preparation of cost estimates, construction period services, site visits, reports, commissioning, as-built drawings, and other design services necessary for a complete project.

3. The A/E shall meet with key Veterans Affairs (VA) staff at appropriate points throughout the design and construction process. A VA-designated Contracting Officer’s Representative (COR) will represent the VA Puget Sound Health Care System (VAPSHCS) Seattle and its interests and will work with the A/E throughout the contract to ensure contract compliance.

4. Project 663-24-102 has two primary purposes. Both of these affects approximately 375 square feet of dialysate preparation/water treatment space as well as 325 feet of patient care space. These purposes are: one, the removal of the existing water treatment equipment still within the unit as well as any existing water and dialysate distribution lines. Two, working alongside a VA Integrated Project Team (IPT) to select a new reverse-osmosis system from products approved under national contracts. Once a new system is selected, renovation of the existing space will be planned to match the manufacturers specification for the instillation of the new device, acid preparation/distribution systems, and the design of new sterile water and acid distribution loops from the preparation space to a wall box at each patient space while keeping in mind the best practices of sterile loop design to ensure the performance and longevity of the water treatment system.

a. The intent of the project is to create Patient Aligned Care Team (PACT) primary care space for a fully functional renal dialysis clinic. This project will end up affecting a working patient ward as well as its interstitial support space through which utilities are distributed. All existing patient and support spaces will need to be completely remodeled to comply with PACT requirements.

b. After system selection, work alongside the reverse osmosis system vendor to best develop a plan for the sterile water distribution loop which best ensures the quality of the water and longevity of the system (I.E: avoiding hard right angles to prevent biofilms build up, etc.).

c. VA and/or reverse osmosis system vendor shall provide A/E the specifications of equipment selected by facility internal interest group which the new design must bring the current clinical space into compliance with.

d. The A/E shall be responsible for coordination and cost required to have a field service engineer/commissioning agent from the reverse-osmosis system vendor present during the commissioning of the new reverse osmosis system.

e. Space is limited at VAPSHCS Seattle. Design staging should be prepared in such a way as to minimize disruption to clinical spaces and function, with phasing involving patient care spaces held until the end of the project as much as possible. This may involve combining the removal of the old distribution loop near the patient bays with the instillation of the new distribution hardware and lines.

f. Construction is expected to begin in FY2026 Q1.

g. The estimated construction cost is between $1,000,000 and $2,000,000.

5. The project will include all necessary design and construction period services including, but not limited to, civil, architectural, plumbing, mechanical, electrical, fire sprinkler, and fire alarm to create and support a complete set of construction documents.

6. The A/E shall retain the services of an industrial hygienist (IH). The A/E or the IH have the option of preparing the asbestos drawings. The services include all A/E IH services associated with asbestos for the Schematics, Design Development and the Construction Documents stages of the VA design process and the Construction Period Services of the Project. The AE shall be responsible for providing all design documents for the Project. The IH consultant shall coordinate with the A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work.

7. The finishes in all areas are to be designed to tie in with other finishes at the VAPSHCS Seattle. All interior design work shall be completed by the A/E Interior Designer in compliance with the VA Interior Design Standards. Any work completed by the A/E Interior Designer must be coordinated with the VAPSHCS Seattle Interior Design/Finishing Team and all final selections shall be approved by VA. An interior finish binder is to be provided showing all finishes used in this project.

8. The project design must pass VISN compliance reviews. The reviews are conducted using 15%, 35%, 65%, and 95% compliance checklists that will be provided to A/E for reference. At the request of the COR, the A/E is to fill out the appropriate checklist and submit it along with 15%, 35%, 65%, and 95% design submissions.

9. All work shall be designed and phased to limit disruptions to the station.

10. The VA will review and approve the room numbers for use by the A/E. The A/E is to provide the VA with a floor plan of the proposed design and proposed room numbers wherever any new room number or changes to room numbers is required.

11. The project design shall be completed in accordance with this A/E Scope of Work and all appropriate VA standards, specifications, and other criteria unless otherwise noted by VA. VAPSHCS Seattle-specific specification and drawing notes and corrections will be provided to the A/E by the COR and shall be incorporated into the final construction documents. The following references, as a minimum, shall be utilized for planning and design purposes. The current version (at time of contract award) of each document shall be used by the A/E. The A/E shall retrieve all items from the VA’s Technical Information Library at http://www.cfm.va.gov/TIL/ or from the COR.

a. Master Construction Specifications PG-18-1

1. Reverse-Osmosis Water Equipment 22 67 19.16

l. VAPSHCS Seattle Specification and Design Information

m. Joint Commission Criteria

n. NFPA Criteria

o. VA Fire Safety Criteria

p. VA HVAC Design Criteria

q. VA Industrial Hygienist Requirements

r. VA Interior Design Standards

s. VA Physical Security and Resiliency Design Manual – Life-Safety Protected

t. VA Signage Standards

u. VA Whole Building Commissioning Process Manual

v. Uniform Federal Accessibility Standards

12. All drawings shall be completed with Autodesk Revit in accordance with the National VA Building Information Modeling (BIM) standards. The National VA BIM standards are typically required only for Major construction projects, but the scope of this project lends itself more to BIM than traditional CAD, so BIM standards shall be followed. A copy of each drawing shall be provided to this facility in Revit and PDF format; refer to contract deliverables within this SOW for further information.

13. VA Physical Security Requirements: This project shall comply with the VA Physical Security and Resiliency Design Manual – Life-Safety Protected requirements. Per this manual, the A/E shall employ a security specialist that has a minimum of five years’ experience in physical security design and shall maintain current certification as Certified Protection Professional (CPP) or Physical Security Professional (PSP) from the American Society for Industrial Security (ASIS). The security specialist must have demonstrated knowledge and experience applying security strategies, such as the application of CPTED, ballistic and forced entry requirements, and electronic security system design. The résumé of the specialist must be submitted to the VA COR for review and approval prior to the concept phase of the project.

14. Commissioning: The A/E shall provide commissioning services as described within the VA Whole Building Commissioning Process Manual. AE shall be responsible for all coordination and costs required to have OEM field service engineer present during commissioning.

15. The project schedule will begin with the Notice to Proceed (NTP) and is described in the schedule below:

Period of Performance Chart (Calendar Days after NTP)

(If Comments) Total Days After NTP

There will be four official design reviews for this project; one at completion of the 15% schematics, one at 35% Design Development (DD), 65% DD, and 95% DD. Required deliverables for each submission can be found under sections 15-20 of this A/E Scope of Work. Intermediate submissions may be required by the VA if any official submission is deemed to be unacceptable; the decision on whether a submission is acceptable is the sole right of the VA. Any requested intermediate submission materials shall be provided by the A/E at no additional cost to the VA.

16. The following quantities of design review materials are required for the 15% Schematics meeting:

a. Two hard copy sets of plan view drawings for each different option proposed identifying key functional and operational relationships.

b. Two hard copy sets of plan view drawings for each different option proposed identifying possible floor plan arrangements to include possible equipment layouts.

c. Narrative summary for each option to include key design impact, rationale, and option pros and cons.

d. One complete set of plans and narratives in digital format (Revit/CAD, Microsoft Word, PDF)

17. The following quantities of design review materials are required for the 35% DD:

a. Two hard copy sets plans (black line), full size 30” x 42”

b. One digital copy of all drawings (Revit/CAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set partial marked-up VA master specifications (red-lined track changes) to ensure VAPSHCS Seattle standards are being incorporated (hard copy, Microsoft Word, and PDF)

e. One set of completed VA Design Review Checklists (all divisions)

18. The following quantities of design review materials are required for the 65% DD submission:

a. Two hard copy sets plans (black line), full size 30” x 42”

b. One digital copy of all drawings (Revit/CAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set partial marked-up VA master specifications (red-lined track changes) to ensure VAPSHCS Seattle standards are being incorporated (hard copy, Microsoft Word, and PDF)

e. One set of completed VA Design Review Checklists (all divisions)

19. The following quantities of design review materials are required for the 95% DD submission:

a. Two hard copy sets plans (black line), full size 30” x 42”

b. One digital copy of all drawings (Revit/CAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set complete marked-up VA master specifications (red-lined track changes) (hard copy, Microsoft Word, and PDF)

e. One set of completed VA Design Review Checklists (all divisions)

f. Completed copy of the 95% VISN compliance checklist (Provided by COR)

20. The following quantities of design review materials are required for the 100% CD submission:

a. One hard copy set original stamped and signed plans, full size 30” x 42”

b. One hard copy set plans, half size

c. One hard copy set completed specifications (printed two-sided, in 3-ring binder)

d. One set completed specifications in digital format (Microsoft Word and compiled PDF)

e. One set completed plans in digital format (Revit/CAD and PDF).

f. One digital copy of the final submittal register (Microsoft Excel)

g. One hard copy of the final submittal register

h. One set final construction cost estimate (Microsoft Excel and PDF)

i. One set of completed VA Design Review Checklists (all divisions)

21. The following items are to be provided at the completion of the construction project:

a. One hard copy set plans reflecting as-built conditions, stamped “As-Built”, full size 30” x 42”

b. One digital copy of project as-built drawings (Revit/CAD and PDF)

22. The A/E shall assign one representative to participate in the pre-bid conference at the project site at a time designated by the Contracting Officer. The A/E’s representative shall be someone who is thoroughly familiar with the project and the contract documents.

23. Security Requirements: The A/E will not have access to any personally identifiable information or patient sensitive information (PII/PSI). A/E Contractors will not have access to any IT systems or connections.

24. Specifications shall be based on the Department of Veterans Affairs Master Construction Specifications with A/E revisions, additions, deletions, etc., required to assure all phases and facets of work are specifically covered without omission. The A/E will be responsible for editing all sections to revise, add, delete, etc., prior to compiling the finished specification package. The Department of Veterans Affairs Master Construction Specifications provided must be thoroughly reviewed to delete and update reference items and Federal Specifications cited in order to make everything concurrent with the work performed; unnecessary items shall be deleted in total. The primary specifications must be thoroughly reviewed to delete items from the specifications that do not apply to the work to be performed. The intent is to provide a package that is suitable for the project to enable the contractor to perform the work in the best possible manner without reviewing unnecessary details.

25. Included in each Construction Section of the specification should be a paragraph entitled "Submittal of Samples and Shop Drawings." Under that Section, the A/E shall list all items within that particular section of the specifications for which samples and shop drawings are required, with the added words, "but not limited to."

26. A/E shall develop a “Submittal Register” based on actionable specification items that require review and approval and submit to VA with 100% CD deliverables. After submittals are reviewed for compliance during construction, the A/E shall log them in the submittal register.

27. Information, including drawings and other documentation, provided to the A/E by the VA, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the A/E shall be originals and shall be the result of their own field check, and shall not be take-offs or tracings, from any drawings or other information provided without express VA approval.

28. Where multiplicity is referenced in the provided specifications, the A/E shall consult the COR to eliminate such multiplicity. The contractor shall not be given alternatives or choices but must provide specific items as detailed in the specifications. The A/E, during their visit with the COR, shall obtain the name and type of materials currently used and necessary for use on the contract for which they are responsible. In the specifications, the items shall be named specifically with an add-on statement such as: "or approved equal." The only variation that may occur is when an item cannot be substituted due to maintenance requirements at the VA. Information on such items shall be provided to the A/E by the VA.

29. The A/E shall visit the site, as required, to obtain total details of the specifics required for the Work, including, but not limited to, architectural, mechanical, electrical, etc., in order to fully complete the drawings and specifications without omission. Such visits shall include a thorough inspection of normally enclosed or inaccessible areas such as spaces above ceilings, within walls or chases, and in pipe crawl spaces. Where necessary, A/E shall arrange to have walls or ceilings broken open or to have excavations made to physically determine existing conditions. Arrangements for visits shall be made with the COR with at least 48-hours advance notice.

30. The A/E shall retain copies of everything submitted. The intent of this requirement is to save time, whereby many questions can be resolved by telephone and to ensure that true copies are available in the event of loss or damage during the reproduction cycle.

31. All final drawings shall contain the A/E's stamp with professional seal along with name and address of firm. All correspondence with Contracting Officer shall be signed by the Official of the A/E firm with whom contract was negotiated and may not be re-delegated to another person in the same firm. The use of VA furnished drawings and specifications does not preclude responsibility and are available to increase productivity and maintain architectural and interior design integrity. The A/E firm needs to verify all typical drawings for re-use and is to take full responsibility. All final drawings must be stamped.

32. The A/E shall also prepare an independent specification section "SR - SPECIAL REQUIREMENTS," wherein detailed phasing of work to be accomplished will be described in sequential order. The section shall be prepared using standard format of other specification sections. The same format is defined as all having the same font, spacing, section breaks, headers, footers, numbering, highlighting, font size, underlining, etc. All required interruptions of space and utilities will be carefully spelled out with time frames.

33. The VA will retain a Registered Fire Protection Engineer to review A/E drawings for compliance with NFPA and VA Fire Safety Criteria. Feedback from these reviews will be provided to the A/E for inclusion into contract drawings and specifications. The A/E shall integrate all review comments into the contract documents as directed by the COR.

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