Presolicitation Notice 19GE5024R0043.pdf

Pre-solicitation Notice, Solicitation No. 19GE5024R0043

February 23, 2024

PRE-SOLICITATION NOTICE

Solicitation No. 19GE5024R0043

The American Consulate General, Frankfurt hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:

Fleet Vehicle Insurance for U.S. Mission Germany

The solicitation may result in the award of a firm-fixed price service contract in the third quarter of calendar year 2024. It is anticipated that the contract will be of a base period of one (1) year with four (4) option years.

One or more of the items under this acquisition is subject to the World Trade Organization

Government Procurement Agreement and Free Trade Agreements.

The successful contractor shall provide motor vehicle liability insurance, as required by the Federal

Republic of Germany to operate vehicles on public streets within Germany. The insurance policy shall cover U.S. Government owned vehicles operating in support of the U.S. Diplomatic Mission to

Germany. The liability coverage shall also be effective (at a minimum) for the nations within the

EU including the United Kingdom. In addition to liability coverage, the policy shall also include roadside assistance coverage.

The solicitation document will be posted on SAM.gov as soon as it becomes available.

Companies shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECKLIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG

1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Germany:

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel.: (+49) 69 7535 3331

E-Mail: PfannkucheS@state.gov

Pre-solicitation Notice, Solicitation No. 19GE5024R0043

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and

c. Specific information concerning the amount of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in

Germany. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Furthermore, registration in the System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://sam.gov/content/home

Failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to laws and regulations of the United States of America. This requirement is being fulfilled utilizing Simplified Acquisition Procedures.

The Contract Specialist for this project is Sarah Pfannkuche, email PfannkucheS@state.gov https://sam.gov/content/home mailto:PfannkucheS@state.gov