PreSolicitation HAMS.pdf

Pre-Solicitation Notice

Notice ID: PANDHA-26-P-0000-041218

Department/Agency: DHACA, HCD-Southeast Europe (Landstuhl, Germany)

Classification Codes:

PSC Code: Q901 – Healthcare Environmental Cleaning (includes Hospital Housekeeping, Aseptic Cleaning, and Regulated Medical Waste).

NAICS Code: 562112 – Hazardous Waste Collection

Set-Aside Status:

1. Objective & Executive Summary: The objective of this Pre-solicitation Notice is to inform industry partners that the Defense Health Agency anticipates issuing a Request for Offers (RFO) seeking qualified sources to provide all management, tools, equipment, and labor necessary to perform comprehensive medical facility support services within the United Kingdom. Specifically, the contractor shall execute Regulated Medical Waste (RMW) collection, transportation, and disposal, alongside specialized Healthcare Environmental Cleaning (Aseptic/Medical Housekeeping) across RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Croughton, and RAF Alconbury. Due to the overseas operational environment, all executed services and disposal methodologies must strictly comply with applicable U.S. Defense Health Agency regulations, UK Environmental Agency standards, and host nation medical waste protocols.

Disclaimer: This pre-solicitation notice is issued solely for informational and planning purposes and does not constitute a formal Request for Offers (RFO), Request for Proposals (RFP), or an invitation for bids; furthermore, no contract will be awarded as a direct result of this announcement, and the Government is not currently seeking or accepting formal proposals. All costs associated with responding to this notice or preparing capability statements are the sole responsibility of the responding party, and the Government will not pay or reimburse any costs incurred. Any information submitted will be used for market research and requirements refinement; however, if proprietary information is submitted, it must be clearly marked to ensure protection in accordance with applicable acquisition regulations. Participation in this planning phase is voluntary, and a failure to respond to this notice does not preclude any vendor from participating in a future formal solicitation, should one be issued.

Mission Need: Brief description of need: The mission of this requirement is to ensure continuous force health protection and sustain maximum operational readiness by maintaining safe, sanitary, and fully compliant military treatment facilities across the United Kingdom area of responsibility. Proper end-to-end management of Regulated Medical Waste (RMW) and the execution of rigorous aseptic housekeeping are operationally critical to mitigating infection risks, preventing cross-contamination, and ensuring patient and staff safety. Ultimately, these services guarantee uninterrupted healthcare operations for service members, their dependents, and allied personnel while maintaining strict adherence to international and host-nation environmental laws.

2. Core Requirement & Scope:

Requirement Area Description Expected

Deliverable/Standard Technical Scope Execute comprehensive

Healthcare Environmental Cleaning (Aseptic/Medical Housekeeping) to maintain strict sterility in clinical areas, alongside the cradle-to-grave collection, transportation, and legal disposal of Regulated Medical Waste (RMW) across designated UK installations. All operations must strictly adhere to U.S.

Government infection control standards and UK Environment Agency regulations.

Aseptic housekeeping services, RMW – collection & Transport, Waste Destruction Certificates and Quality Control Plan (QCP)

Place of Performance RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Croughton, and RAF Alconbury installations in the United Kingdom.

Period of Performance

Base plus four option years

Contract Type Firm Fixed Price

3. Anticipated Schedule & Milestones:

a. Solicitation posting – 15 Sep 2026

b. Award Date – 29 June 2027

4. Vendor Qualification & Special Instructions:

a. Mandatory Qualifications & Licensing:

• System for Award Management (SAM): Offerors must have an active registration in SAM.gov and possess a valid Unique Entity ID (UEI) and CAGE/NCAGE code prior to submitting any future offer.

• Host Nation Environmental Compliance: Vendors must possess (or explicitly demonstrate the ability to obtain prior to award) all required UK Environment Agency waste carrier licenses, permits, and certifications necessary for the legal transport, processing, and disposal of Regulated Medical Waste (RMW) within the United Kingdom.

• Clinical Cleaning Expertise: Vendors must demonstrate proven corporate experience and technical proficiency in executing aseptic and medical housekeeping in clinical or hospital environments, strictly adhering to standard healthcare infection control protocols.

b. Base Access & Security Vetting:

• Installation Access: Contractor personnel will require daily access to U.S.

Visiting Forces/Royal Air Force (RAF) installations (RAF Lakenheath, Mildenhall, Feltwell, Croughton, and Alconbury). Vendors must be capable of passing required host-nation and U.S Government security vetting processes to obtain necessary base passes and badges.

c. Capability Statement Submission Instructions:

Interested parties who believe they possess the expertise and licensing to meet this requirement are requested to submit a Capability Statement.

Submissions must include:

• Company Name, Address, UEI, CAGE/NCAGE code, and Primary Point of

Contact (Name, Email, Phone).

• A summary of past performance on similar contracts (specifically medical cleaning and RMW disposal) performed within the past three (3) years.

• A brief statement confirming the ability to comply with U.S regulations, UK environmental laws, and UK labor standards.

• Formatting Restrictions: Submissions must not exceed five (5) pages in length and must be submitted in PDF format.

• Deadline: Responses must be submitted via email to the Contracting

Office no later than 12 June 2026.

Submit To: bouaphet.phanvongsa2.civ@health.mil and sarah.keebaugh.civ@health.mil

Submission Format: Written capability responses via e-mail. Proprietary information must be clearly marked.

Prohibited Items: DO NOT SUBMIT A NARRATIVE, PROPOSAL, BROCHURES, OR

ADDITIONAL INFORMATION AT THIS TIME.