Presol Notice_36C78623Q50286.pdf

PRE-SOLICITATION NOTICE ONLY: The Department of Veterans Affairs, National Cemetery Administration intends to release a requirement to procure cemetery grounds maintenance services for the Omaha National Cemetery & Fort McPherson National Cemetery via an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The IDIQ will be for a base period of one (1) year plus four (4), one-year option periods.

RFQ: 36C78623Q50286

SET ASIDE CATEGORY: SDVOSB

NAICS CODES: 561730, Landscaping Services

ESTIMATED ISSUE DATE: 08/30/2023.

ESTIMATED RESPONSE DUE DATE: 09/13/2023.

Vendor Site Visit: Date/time to be published in the solicitation Hours: 9am-4pm Location: 14250 Schram Road, Omaha, Nebraska 68123

RSVP: TBP

Email your RSVP to: jayson.harris@va.gov

All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

Responses must be concise and be specifically directed to the requirement reference above. It is the offeror’s responsibility to monitor SAM.GOV for changes or amendments.

Acquisition strategy: The Department of Veterans Affairs contemplates awarding a firm fixed price IDIQ contract. The procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose proposed price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factor described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

Evaluation Factors (Technical Acceptability): To assist the Contracting Officer in determining if the technical acceptability evaluation factors applicable to this procurement are met, Offerors are asked to provide the following information with their proposals. Failure to include this information could result in a Contracting Officer’s determination that an otherwise successful Offeror is not eligible for contract award.

1. Site Supervisor: The Site Supervisor with a minimum of four (4) years of grounds maintenance and supervisory experience. The cemetery is requesting a copy of the site supervisor’s resume and any special certifications that him/her and their personnel have in grounds maintenance. Example. Chemical applications (herbicide, pesticides, etc.) license in the state of IL to apply chemicals and the proper equipment to apply it. Site Supervisor will need to be on site everyday work is being done and will speak fluent English.

2. Work Crew. Work crew consist of a minimum of fifteen (15) employees. Please confirm in a statement that the minimum number of employees will be available to perform services on the effective date of the award.

3. Equipment: Provide a list of all equipment that will be used for mowing, trimming, chemical application, burial operations – excavating equipment, lowering devices, etc., and snow removal. All equipment will be in good repair and be presentable at the National Cemetery. All lifting equipment must be tagged and rated in accordance with applicable OSHA standards. The list is to include but no limited to mowers, trimmers, edgers, plows, snow blowers, salt spreader truck, etc.

4. Products: Provide a list of products that will be used for chemical applications, snow removal and grounds maintenance (i.e., seed, salt fertilizer, pesticides, etc.).

5. A stated commitment by the contractor that they will attend the mandatory meeting with the cemetery to go over the mowing, trimming, chemical application, and snow removal plans no later than two weeks prior to the identified requirement/task order (i.e., mowing, etc..).

6. A stated commitment by the contractor that the Site Supervisor and work crew are ready to provide services onsite (tentative based on award of contract).

7. On no more than two pages, demonstrate knowledge, experience, tools/equipment, and personnel type/number in transporting Urns/Caskets to gravesites, placing them in-ground and completing chain of custody/4-point check documents and GIS/GPS in traditional IGC/Casket gravesites, urn vaults, Columbarium, and PPCs; to include circumstances where a repositioning may be required in an older traditional section.

8. On no more than two pages, demonstrate capability and knowledge/experience in meeting OSHA safety requirements for all lifting and lowering tools/equipment. Day 1 start requires lifting devices to have tags present with load ratings and dates of inspection/validation. Describe personal protective equipment supplied/required during opening/closing gravesites, setting headstones, mow/trim/edging operations.

9. On no more than two pages, demonstrate knowledge, experience, tools/equipment in removing/replacing sod and properly dressing a gravesite within the NCA following an interment.

10. On no more than two pages, demonstrate personnel, tools, and equipment/knowledge in receiving and setting headstones/columbarium niches/memorial wall markers in a National Cemetery to include capability/experience in ensuring headstones are properly set according to Operational Standards and Measures within 10 days or receipt by the cemetery.

11. On no more than two pages, demonstrate necessary tools and equipment to properly mow, trim and edge all turfgrass areas including headstone sections and experience in avoiding/preventing damage to headstones.

12. On no more than two pages, demonstrate tools/equipment / experience/personnel in making irrigation repairs, maintaining irrigation systems and pump houses.

13. On no more than two pages, demonstrate experience/personnel in conducting raise and realign projects and fine tune alignment processes.

Submit questions regarding this pre-solicitation notice to Ralph.Crum@va.gov.

mailto:Ralph.Crum@va.gov