PreBid Meeting Sign In Sheet.pdf

This is a PreBid Meeting Sign In Sheet for the Oregon Department of Transportation (ODOT) ITB for OR 140 Chip Rock Supply. The procurement seeks one qualified contractor to provide 2,300 cubic yards of specified 3/8" - #4 chip seal aggregate from a commercial source, with delivery and stockpiling required at ODOT's stockpile site near Dairy, Oregon in Jackson County. Bidders were required to submit proposals electronically through the OregonBuys eProcurement system by May 20, 2024, and registration in OregonBuys was mandatory for participation. All work must be completed within 10 working days of the preconstruction conference, with work hours limited to Monday through Friday, 7 am to 4 pm. The contract term is one year or until all contractor obligations are completed, whichever occurs first, with no renewal options mentioned. The project is governed by the 2021 Oregon Standard Specifications for Construction.

Three contractors submitted bids with unit prices ranging from $37.25 to $62.50 per cubic yard, resulting in an anticipated total contract value between approximately $85,750 and $143,750. Payment will be made upon completion of work with no retainage. ODOT reserves the right to increase or decrease the quantity of goods and will award to the lowest Responsible Bidder whose bid is Responsive. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned. ODOT will not enter into contracts of $150,000 or more with bidders lacking a written policy preventing sexual harassment, sexual assault, and discrimination against protected class employees.