Prebid Meeting 10.3.2023 Signin Sheet.pdf

This is a Prebid Meeting Sign-In Sheet from October 3, 2023, documenting attendees at the prebid conference for the Oregon Department of Corrections' (ODOC) poultry franks procurement. The meeting was held in advance of the Invitation to Bid (ITB) closing date of October 9, 2023. The procurement seeks approximately 40,000 pounds of poultry franks for delivery to ODOC's Central Distribution Center in Salem, Oregon. The prebid meeting provided an opportunity for interested vendors to obtain clarification on the solicitation requirements, inspect specifications, and submit questions regarding the product standards, delivery terms, and evaluation criteria prior to submitting their formal bids.

The sign-in sheet captures the names and affiliations of bidders and interested parties who attended the prebid conference, serving as a record of vendor engagement in the procurement process. This document is essential for establishing which vendors had the opportunity to receive direct information about the solicitation requirements and technical specifications for the poultry franks contract. The attendance at the prebid meeting demonstrates vendor interest in responding to this ODOC procurement, which includes preferential considerations for Oregon-based businesses with a 5% preference for goods and services originating from Oregon and an additional 5% preference for resident bidders headquartered in the state. The prebid meeting attendance list helps ODOC track stakeholder participation and can inform communications regarding any amendments or clarifications to the ITB prior to the October 9, 2023 deadline.