PREBID CONFERENCE AGENDA - TLSP Asphalt Replacement.pdf
PDF 95 KB Posted
- Solicitation number
- DQ1 PMAA 2017000046 3
- Issued by
- Larimer County, Colorado
About this file
This is a Pre-Bid Conference Agenda document from Colorado Parks & Wildlife's Southeast Regional Office regarding asphalt replacement work at Trinidad Lake State Park (Project #TR-601). The pre-bid conference was scheduled for July 22, 2016 at 11:00 AM at Trinidad Lake State Park. The project involves removing and replacing asphalt in designated areas as directed by park staff, with final locations to be determined during construction. All quantities listed in bid documents are estimates and subject to adjustment based on actual conditions. Questions must be submitted in writing to Project Manager Eric Stahnke by 10:00 AM on July 27, 2016, with responses provided via final addendum. Bids are due August 2, 2016 by 1:00 PM, submitted to the Parks and Wildlife Regional Office in Colorado Springs via fax or email. A Notice of Award is intended to be issued the same day as bid opening to the lowest responsible bidder, contingent upon the bid falling within project budget. The contractor has 45 calendar days from the Notice to Proceed to complete the project, with construction not commencing before September 6, 2016 (after Labor Day), and all work must be completed by the end of 2016.
Bonding is not required for this documented quote. The contractor is responsible for all traffic control, ensuring one lane remains open at all times for park access, with traffic control costs included in the mobilization bid item. The contractor must provide all temporary utilities, water, and sanitary facilities, though water is available only from a hose bib at the park and contractor may utilize park restrooms. Construction is limited to sunrise to sunset, Monday through Friday, unless otherwise approved in writing. All excess materials, including removed asphalt and unsuitable subgrade, must be hauled off-site. Any striping removed during asphalt replacement must be re-striped at no additional charge as part of the work. Contractors must submit completed bid schedules and W-9 forms with their proposals and acknowledge receipt of any issued addendums to avoid bid rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| PLANS TR-601.pdf | ||
| Bid Schedule TR-601 REVISED.pdf | ||
| Addendum #1 TR-601.pdf | ||
| SPECIFICATIONS TR-601.pdf | ||
| W-9 April 14 2016 State.pdf | ||
| ATTENDANCE LIST FOR THE PRE BID 7_22_16.pdf | ||
| General Requirements and Covenants.pdf |
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Southeast Regional Office 4255 Sinton Road • Colorado Springs, Colorado 80907 Phone (719) 227-5250 • FAX (719) 227-5264 wildlife.state.co.us • parks.state.co.us
PRE-BID CONFERENCE AGENDA
AT TRINIDAD LAKE STATE PARK
ASPHALT REPLACEMENT – CARPIOS RIDGE
PROJECT # TR-601
7/22/16 @ 11:00 AM
Colorado Parks & Wildlife S.E. Regional Office Eric Stahnke, P.E. – Project Manager Office Fax (719) 227-5289 e-mail eric.stahnke@state.co.us
Trinidad Lake State Park Staff Park Manager: Crystal Dreiling Park Technician: Phil Phillis
1. General:
a. All questions shall be in writing and sent to Eric Stahnke (fax or email).
b. Any Addendum will be posted on the State VSS website www.colorado.gov/VSS
c. If issued, all addendums must be acknowledged on the bid proposal. It is the bidder’s responsibility to check for addendums. Failure to acknowledge will result in rejection of bid.
d. Attendance List will be e-mailed (or faxed) to all those on the list. It will also be posted on the State Vendor Self Serve website (www.colorado.gov/VSS).
2. Proposed Project Timing:
a. No further questions will be allowed after 10:00 am on July 27, 2016. Any questions will be addressed in a Final Addendum that will be posted to the State VSS website.
b. Bids Due– August 2, 2016 by 1:00pm @ the Parks and Wildlife Regional Office in Colorado Springs, via fax (719-227-5289), or e-mail (eric.stahnke@state.co.us). Bids will be accepted up to the due date/time. All bids shall be to the attention of Eric Stahnke.
c. Bonding – Bonding is not required for this Documented Quote.
d. A Notice of Award is intended to be issued by the end of the day bids are due, to the lowest responsible bidder, as long as the bid falls within the Project’s budget.
Notification and the Bid Tabulation will be sent to all Bidders.
e. Notice to Proceed – It is expected that a Purchase Order will take 2 weeks to be processed once all required documents (insurance certificate, W-9, etc.) are received from the Awarded Contractor.
f. Construction shall be allowed between sunrise and sunset, Monday –Friday, unless otherwise approved in writing. It will benefit the contractor to avoid work on Friday afternoons and Monday mornings, due to campers arriving and leaving.
g. From the Notice to Proceed – the Contractor shall have 45 calendar days to complete the project, unless otherwise provided for in the General Requirements and Covenants for Capital Construction. Project shall not start before September 6, 2016 (Labor Day).
h. Contractor must provide all temporary electric, water and sanitary facilities necessary for the construction improvements. Water is available at the park, but only from a hose bib (no hydrants are available). Contractor may use park restrooms. Any damage caused by the contractor shall be repaired at no cost to the State (ie. tracking asphalt into bathrooms).
mailto:eric.stahnke@state.co.us
RUBY MOUNTAIN RECREATION SITE
CAMPGROUND REDEVELOPMENT
PROJECT # C16AR1
3. General Information:
a. The intent of this project is for the contractor to remove and replace asphalt as directed by park staff.
b. The plans are to show only the general areas of asphalt replacement. Final location of replacement shall be laid out by park staff.
c. All quantities are estimates only and may be increased or decreased as needed and allowed per the GRC’s. Payment will be made for actual quantities at the bid unit price.
d. A Notice to Proceed is expected to be issued in Mid August. Construction shall not commence until after Labor Day, but shall be completed in 2016.
e. Contractor is responsible for all traffic control. One lane shall remain open at all times to allow park users access. In one lane areas, flaggers and signs shall direct traffic to allow access to and from campsites. Payment for traffic control is part of the mobilization bid item.
f. Any striping that is removed shall be re-striped. Separate payment shall not be made for striping, but shall be included as part of the work.
g. All excess material shall be hauled off site. This includes asphalt and any undesirable subgrade that is replaced.
h. Please submit the completed bid schedule and W-9 with your bid.
AT TRINIDAD LAKE STATE PARK
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