PREBID CONFERENCE AGENDA - S17AMR-19-C.pdf

Southeast Regional Office 4255 Sinton Road • Colorado Springs, Colorado 80907 Phone (719) 227-5250 • FAX (719) 227-5264 cpw.state.co.us

LAS ANIMAS FISH HATCHERY

ELECTRICAL UPGRADES

CPW PROJECT # S17AMR-19-C

10/12/16 @ 11:00 AM

Pre-Bid Meeting

Colorado Parks & Wildlife S.E. Regional Office

Eric Stahnke, P.E. – Project Manager Office Fax (719) 227-5289 e-mail eric.stahnke@state.co.us

1. General:

a. All questions shall be in writing and sent to Eric Stahnke (fax or email).

b. Any Addendum will be posted on the State VSS website www.colorado.gov/VSS

c. If issued, all addendums must be acknowledged on the bid proposal. It is the bidder’s responsibility to check for addendums. Failure to acknowledge may result in rejection of bid.

d. Attendance List will be e-mailed (or faxed) to all those on the list. It will also be posted on the State Vendor Self Serve website (www.colorado.gov/VSS).

2. Proposed Project Timing:

a. No further questions will be allowed after 10:00 am on October 19, 2016. Any questions will be addressed in a Final Addendum that will be posted to the State VSS website.

b. Bids Due– October 21, 2016 by 1:00pm @ the Parks and Wildlife Regional Office in Colorado Springs, via fax (719-227-5289), or e-mail (eric.stahnke@state.co.us). Bids will be accepted up to the due date/time. All bids shall be to the attention of Eric Stahnke.

c. Bonding – Bonding is not required for this Documented Quote.

d. A Notice of Award is intended to be issued by the end of the day bids are due, to the lowest responsible bidder, as long as the bid falls within the Project’s budget.

Notification and the Bid Tabulation will be sent to all Bidders.

e. Notice to Proceed – It is expected that a Purchase Order will take 2 weeks to be processed once all required documents (insurance certificate, W-9, etc.) are received from the Awarded Contractor.

f. From the Notice to Proceed – the Contractor shall have 45 calendar days to complete the project, unless otherwise provided for in the General Requirements and Covenants for Capital Construction.

g. Contractor must provide all temporary electric, water and sanitary facilities necessary for the construction improvements. Water is available at the hatchery, but only from a hose bib (no hydrants are available). Contractor may use hatchery restrooms. Any damage caused by the contractor shall be repaired at no cost to the State.

mailto:eric.stahnke@state.co.us

LAS ANIMAS FISH HATCHERY

ELECTRICAL UPGRADES

CPW PROJECT # S17AMR-19-C

3. General Information:

a. The intent of this project is for the contractor to install 8 - new, switched, 20 amp outlets and all required wiring and breakers.

b. The plans are to show only the general locations of the outlets and wiring.

c. Contractor is responsible for sizing all conductors.

d. Contractor is responsible for obtaining a permit and passing inspections from the State of Colorado Electrical Board.

e. Contractor is responsible for ensuring all materials and construction techniques meet the requirements of the State of Colorado Electrical Board and NEC.

f. Contractor is responsible for locating and avoiding existing water supply lines, drain lines and existing electrical lines. Any damage shall be repaired at no cost to CPW.

g. A Notice to Proceed is expected to be issued in mid to late November 2016.

h. Please submit the completed bid schedule and W-9 with your bid.

i. Be sure to acknowledge any and all addendums (not amendments on VSS).

j. When the pre-bid sign in sheet is posted, it will be an “amendment” to the project posting. This does not need to be acknowledged. An “addendum” will be an actual attachment labeled “Addendum #__.”. This must be acknowledged by placing the number in the space provided on the bid schedule (ie. 1 or 1,2 or 1,2,3).

k. The contractor should pay close attention to the special conditions and provisions in the project plans and specifications for requirements such as dewatering, water quality, shop drawings, permits, etc.