Pre-Solicitation_Notice_W9128F23R0042_FTH_CUP-PG.pdf

Pre-Solicitation Notice W9128F23R0042

On or about 20 October 2023, the Government intends to issue Phase One of a solicitation for “Ft Harrison, MT Veteran’s Affairs Medical Center (VAMC) Seismic Upgrade and Specialty Care Improvements; Phase I - Design-Build Central Utility Plant (CUP) and Parking Garage (PG).”

This is a Design-Build contract to be solicited in accordance with FAR Part 36.3. The Phase One solicitation will close on or about 30 November 2023. The solicitation is Unrestricted and Open to Both Large and Small Business Participation.

Site Visits:

Phase One: A Site Visit will be scheduled and additional information regarding the site visit will be provided in the solicitation via FAR Clause 52.236-27. The Phase One site visit is tentatively scheduled for 26 October 2023.

Phase Two: A Site Visit will be scheduled and additional information regarding the site visit will be provided in the amended solicitation via FAR Clause 52.236-27. The Phase Two site visit is tentatively scheduled for 30-31 January 2024.

Project Description: Project Scope. An approximately 15,700 GSF Central Utility Plant (CUP) with utilities distribution system and an approximately 660 space Parking Garage north of the main hospital building, and the demolition/modification of the existing campus heating/hot water system and chilled water system.

The existing site is situated near the property line that borders the adjacent National Guard installation to the north, the existing B170 warehouse building to the west, and a potential Outpatient Mental Health Facility (Building 173 – to be constructed by others) to the east. The site is located partially on an existing parking lot, and the rest of the site occupies open undeveloped space with natural vegetation. At various times, there are a fluctuating number of shipping containers that may be located on or near the site. The site slopes generally from the west to the east. Surface water runoff is mostly sheet flow, there are no identifiable concentrated f lows within the project site. Most of the campus has open section roadway (no curb and gutter), with the exception of the area immediately surrounding the main hospital facility itself. There are some identified utilities that run through the project site, like sanitary sewer, signal / telecom utilities, and some water lines. There are existing light poles along the perimeter of the existing parking lot. Closer to the hospital, there is irrigated turfgrass, but that does not extend to the project area.

Service Access Road and Site Civil. Design and build all site prep and site work, utilities relocation, CUP site utilities, and a new access road connecting Devil's Brigade to Middle Road by extending Devil’s Brigade Way around the north end of campus to allow for service access to B170 once the existing Devil’s Brigade paralleling Patriot’s Way is closed for construction.

Central Utility Plant: The structural system will be designed such that access to overhead pipe and duct support is possible. Design the building to allow all equipment to be installed and removed in the future. Given the building height (currently assumed to be about 30’), and approximate size of the new CUP facility (~15,700 sq. ft.) the building will utilize exterior load bearing concrete masonry unit wall construction with exterior face brick to match brick used elsewhere on the campus.

Primary Utilities Distribution System and Building 171 Demolition: The primary distribution system is designed to connect the new CUP to the main hospital complex (building 154) and the existing steam and chilled water systems.

The distribution system is primarily routed underground in a new utility corridor (approximately 8’x8’), to Building 154, Building 154A, Building 150, The primary connection from the CUP to the Main Hospital Building (154) will be through the primary utilidor. This connection will be made in Mechanical Room B100 located in the basement of Building 154. In addition to steam, steam condensate, and chilled water piping, the utilidors must be provided with lighting, ventilation, and drainage as required by code and VA design manuals. The utilidor design must provide a safe working space as required.

Building 171 (operational boiler plant) must remain online until the requirements for commissioning and stable operation of the new CUP are complete. Building 171 is equipped with three (3) Superior fire tube low pressure steam boilers (2012 build) that feature a maximum allowable working pressure (MAWP) of 30 psig and have a rated capacity of 8,625 lb/hr steam. Additionally, the building is equipped with two (2) Superior fire tube high pressure steam boilers (2012 build) that feature a maximum allowable working pressure (MAWP) of 150 psig and have a rated capacity of 5,175 lb/hr steam. Building 171 shall be gutted and left in an environmentally controlled state. The new CUP is to be operational for a period of not less than 10 days prior to decommissioning this plant.

Existing fuel tank. The existing ~10,000 gl fuel underground storage tank providing backup fuel to the boilers in 171 will have to be removed in accordance with Montana Department of Environmental Quality standards and the area restored.

Existing Oxygen tank. A new Oxygen tank pad will be built near B170 and oxygen connections will be routed underground to the primary utilidor, then to the main hospital. The existing tank pad will be demolished after Oxygen tank removal (to be performed by others).

Optional Secondary Utilities Distribution System, System Connection and Demolition:

The secondary utilities distribution system is designed to connect the main utilities corridor (and the CUP) to building 169 (Room 180) and building 141B. Two separate secondary utilities corridors will connect to the primary utilidor along it’s run to the main hospital. One corridor will run west around the main hospital to building 169 (Room 180)’s mechanical room, and the other will run east around building 154 to the mechanical/boiler room at Building 141B.

Work within the existing buildings includes connection of the new steam utilities from the CUP to the existing building steam systems and the replacement of the hydronic heating boilers in the Building 141B plant with shell and tube heat exchangers to convert the steam to heating hot water. The existing hydronic heating hot water distribution system within the buildings is to remain.

Work within the existing buildings also includes connection of the new chilled water utilities from the CUP to the existing building chilled water systems. The existing chillers and chilled water distribution systems within the buildings are to remain as backup. The new chilled water connections to each chilled water distribution system must include flow metering and temperature monitoring in addition to motorized valving to allow selection of CUP chilled water operation or individual chiller system operation.

Building 141B (existing hydronic plant) contains two (2) Superior fire tube hot water boilers installed in 2010 with MAWP of 60 psig and rated at 200 BHP or 6,700 MBH and two (2) Patterson Kelly hot water boilers installed in 2015 with 160 psig MAWP rated at approximately 60 BHP or 2,000 MBH. This equipment is to be replaced by heat exchangers supported by the new CUP with equipment to be salvaged with value recaptured in the project cost.

Building 169 (Room 180) (Residential Rehabilitation) contains three (3) unitary boilers that are to be replaced by heat exchangers supported by the new CUP. This equipment is to be salvaged with value recaptured in the project cost.

Optional Parking Garage: The parking garage is an approximately 660 space parking structure. The project includes site improvements, rerouting of existing streets, site utilities, and a covered walkway and will be constructed to accommodate a roof structure and photo-voltaic panels.

The facility will also include facility vertical transportation, facility mechanical, electrical, communications, and fire protections systems. The facility shall meet life safety, Physical Security, and accessibility requirements. The new parking garage will have covered parking and serve as the primary drop off location for the VA medical center, building 154. A connected covered walkway will connect the garage to the northeast entry of building 154. The facility will have vertical transportation lobbies at each level.

Optional Parking Garage Cover. The parking garage roofing material shall be consistent with aesthetics of existing campus. Roof configuration shall be designed to support and have the slope direction oriented in a manner to maximize area for photo-voltaic panels. Covered top level roofing shall be metal construction. Where horizontal supports for roof, photo-voltaic panels, or other horizontal elements exist, contractor shall provide bird mitigation to prevent nesting, including but not limited to netting or spikes, consistent with existing bird mitigation measures on campus.

Optional Photo-Voltaic System. A complete grid-tied photovoltaic system, including all structural components, on the roof of the parking garage. Contractor shall provide the design, labor, materials, equipment, and incidentals required to place into operation an integrated photovoltaic (PV) system and cover all components of the engineered grid-tied system. The PV system shall maximize the solar energy generation for the parking garage rooftop, in support of project sustainability goals. The USACE and Department of Veterans Affairs anticipates that the PV system will generate a minimum annual electricity generation of between 750,000 kWh and 1,000,000 kWh.

Additional generation is desired if available.

Construction work time frame: The Contractor will be required to commence work upon receipt of contract award and complete the work 950 calendar days after receipt of Notice to Proceed, this is subject to change after solicitation issuance. Additional time will be granted if Optional items are awarded.

Estimated Construction Costs: The estimated construction cost of this project is between $50,000,000 and $100,000,000.

NAICS Code: The Primary North American Industry Classification System (NAICS) code anticipated for solicitation is NAICS Code 236220 - Commercial and Institutional Building Construction, with a size standard for Small Business of $45M.

Proposed Timeline:

20 October 2023: Issue RFP Phase One Solicitation documents 25 October 2023: Phase One Site Visit 30 November 2023: Receive Phase One Proposals 21 December 2023: Identify list of most highly qualified offerors for Phase Two 15 January 2024: Issue Phase Two amended solicitation to most highly qualified offerors 30-31 January 2024: Phase Two Site Visit 11 March 2024: Receive Phase Two proposals 26 April 2024: Contract Award

Obtaining Solicitation Documents: Draft solicitation documents will be available upon request.

Please contact the Contract Specialist, Nicole Parker by sending an e-mail to Nicole.L.Parker@usace.army,mil with “Pre-Solicitation - Ft Harrison, MT VAMC Seismic Upgrade and Specialty Care Improvements; Phase I - Design-Build Central Utility Plant (CUP) and Parking Garage, DRAFT PROPOSAL DOCUMENT REQUEST.” before 1400 CDT on 25 August 2023.

Files will be sent to interested parties through Department of Defense (DoD) Secure Access File Exchange (SAFE).

Include the following in your request:

a. Firm's name, address, point of contact, phone number, e-mail address, CAGE and DUNS number.

b. Firm's business category and size: Large Business, Small Business, Small Disadvantaged, 8(a) firm, historically underutilized Business Zones (HUBZone), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Service-Disabled Veteran-Owned Small business (SDVOSB).

Contracting Office Address:

USACE Omaha District 1616 Capital Ave, Omaha, NE 68102-4901

Contact:

Submit general questions and RFIs on ProjNet under Bidder Inquiry Key: XB2HIW-WBYQIH.

General questions and RFIs should focus on the solicitation, timeline/schedule, scope clarifications, etc.

mailto:Nicole.L.Parker@usace.army,mil

Submit responses to industry questionnaire to the contract specialist Nicole Parker by sending an e-mail to Nicole.L.Parker@usace.army.mil with “Pre-Solicitation - Ft Harrison, MT VAMC Seismic Upgrade and Specialty Care Improvements; Phase I - Design-Build Central Utility Plant (CUP) and Parking Garage, RESPONSES TO INDUSTRY QUESTIONNAIRE.”

Place of Performance: Ft Harrison VAMC, Ft Harrison, MT

Note: Offerors please be advised that an online registration requirement in System for Award Management (SAM) database http://www.sam.gov/ exists and directed solicitation provisions concerning electronic annual Representations and Certifications on SAM. Representations and certifications are required to be up-dated annually as a minimum to keep information current, accurate and complete. The electronic annual representations and certifications are effective for one year from date of submission or update to SAM. Solicitation documents will be posted to the web via SAM.gov (sam.gov). Registration is required to access solicitation documents. Beta SAM.gov provides secure access to acquisition-related information, synopsis or pre-solicitation notices and amendments.

mailto:Nicole.L.Parker@usace.army.mil http://www.sam.gov/