Pre_solicitation_notice_kc135_gearbox - Updated.pdf

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The United States Air Force, through the Air Force Sustainment Center (AFSC), Tinker AFB 73145, is contemplating awarding a contract to Remanufacture the KC-135 Flap Drive Offset Gearbox Assembly.

The contractor shall provide all labor, facilities, equipment, and material necessary to accomplish the remanufacture. The work encompasses disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the item to a like-new condition in accordance with the solicitation requirements and all associated attachments.

The Government contemplates a firm-fixed-price, five-year requirements type contract, consisting of a three-year basic period and two one-year option periods.

The Government intends to issue a formal solicitation on or about TBD, with a closing response date of TBD and an estimated award date of on or about TBD. This notice does not in itself represent the issuance of a formal Request for Proposal (RFP) and is not to be taken as such.

Based upon market research, the Government will not be using policies contained in FAR Part 12, Acquisition of Commercial Items, for this solicitation. However, interested parties may identify their interest and capability to satisfy the Government’s requirement with a commercial item by notifying the Contracting Officer within 15 days of this notice.

Contract Line Item Numbers (CLINs)

CLIN Description Details & Quantities

0001 Remanufacture GEARBOX

ASSEMBLY, AI

NSN: 1680-00-314-9112FL

Part Number: 5-84048 3-Year BEQ 70 Each; 2-Year option BEQ 70 Each

0002 Over and Above To Be Negotiated (TBN)

0003 Data Not Separately Priced (NSP)

Component Specifications

Function Transfers rotary motion from the torque tube drive system to linear motion through the ball screw to raise and lower the trailing edge flaps for the KC-135 Weapon System.

Dimensions & Weight Length: 14.0” | Width: 4.0” | Height: 8.0” Weight: 7.9 lbs.

Material Aluminum alloy

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Delivery Schedule & Shipping The contractor shall deliver 10 each every 30 days ARO (After Receipt of Order). Early delivery is acceptable and encouraged.

Shipping Destination:

DoDAAC SW3211: DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC BLDG 506 DR 22

TINKER AFB, OK 73145-8000

Qualification & Source Approval Requirements QUALIFICATION REQUIREMENTS APPLY. This part requires engineering source approval by the design control activity in order to maintain the quality of the part. Existing unique design capability, engineering skills, and manufacturing knowledge require acquisition of the part from approved sources.

Interested vendors that have not been previously qualified for this acquisition must submit a Source Approval Request (SAR) please contact tracey.beringer@us.af.mil for assistance in submitting your Source Development package to the Small Business Office or telephone at 405-739-7243. As prescribed in FAR 9.202(e), the Contracting Officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification.

As prescribed in FAR 9.202(e), the Contracting Officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification.

Due to the critical nature and complexity of this item, pre-contract source approval is required.

Currently approved sources include:

• Able Engineering (CAGE: 1QCB8)

• Boeing (CAGE: 81205)

• Mid-America Aviation (CAGE: 0UES3)

• Perform Air International (CAGE: 0SEV1)

• SHERWOOD AVIATION (CAGE: 3EM37)

• Thomas Instruments, Inc. (CAGE: 5H860)

• Turbine Controls, Inc. (CAGE: 8T088)

Technical Data Requests To receive any technical data related to this acquisition during the pre-solicitation phase, offerors must submit an email request. Release of any data is subject to applicable data rights. The request must be on company letterhead and include:

• The applicable solicitation number.

mailto:tracey.beringer@us.af.mil

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• The specific data needed (including Technical Order (TO) and/or drawing numbers).

• A copy of a current, approved DD Form 2345.

Instructions for completing the DD Form 2345 are available at the DLA Logistics Information Service website.

Note: The Government is not responsible for incomplete, misdirected, or untimely requests.

Special Conditions

Beyond Economical Repair (BER) & Condemned Units Some units listed may, upon disassembly and/or inspection, be determined to be beyond repairable limits as specified in the Work Specification and/or Technical Orders. Any cost for work performed by the Contractor prior to the determination that such equipment is beyond repairable limits shall be included in the unit price(s) of the listed item(s). Condemned units will not be counted as production.

Export Control & Competition Export Control: TBD

Competition Strategy: There are multiple approved sources. In accordance with approved source documentation, a Full and Open competitive requirement is contemplated for this acquisition.

Acquisition Codes

Repair Method Suffix Code (RMSC) R1/C

NAICS Code 336413

PSC/FSC Code 1680 https://www.dla.mil/ https://www.dla.mil/

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Applicable Documents & Publications

Technical Orders (Specific & General) Specific Technical Orders:

Part Number Remanufacture Manual / TO Number

Date Title / Revision

5-84048 16G1-50-3 1 JAN 2026 Overhaul Instructions with Illustrated Parts Breakdown

General Technical Orders:

TO Number Date Title

00-5-1 19 NOV 2024 AF Technical Order System

00-5-3 23 APR 2025 AF Technical Order Life Cycle Management

00-25-260 10 MAY 2022 Methods and Procedures Manuel – Unique Identification Asset Marking and Tracking

00-35D-54 15 SEPT 2024 USAF Deficiency Reporting, Investigation and Resolution

Other Publications (For Information Purposes Only) Air Force Publications:

Document Number Date Title

AFI 23-101_AFMCSUP 10 DEC 2021 MATERIAL MANAGEMENT POLICY

AFMAN 23-122

_AFMCSUP

25 JUN 2025 MATERIEL MANAGEMENT PROCEDURES

DoD / GSA / Air Force Forms

Form Number Title

AFMC FORM 158 PACKAGING REQUIREMENTS

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Form Number Title

DD250 MATERIAL INSPECTION AND RECEIVING REPORT

DD254 DOD CONTRACT SECURITY CLASSIFICATION SPECIFICATION

DD1348-1A ISSUE RELEASE/RECEIPT DOCUMENT

SF328 CERTIFICATE PERTAINING TO FOREIGN INTERESTS

SF 364 REPORT OF DISCREPANCY

SF 368 PRODUCT QUALITY DEFICIENCY REPORT (PQDR)

DD1423 CONTRACT DATA REQUIREMENTS LIST (CDRL)

DD1574 SERVICEABLE TAG – MATERIEL

DD1574-1 SERVICEABLE LABEL – MATERIEL

DD1575 SUSPENDED TAG – MATERIEL

DD1575-1 SUSPENDED LABEL – MATERIEL

DD1577 UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

DD1577-1 UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1577-2 UNSERVICEABLE (REPAIRABLE) TAG – MATERIEL

DD1577-3 UNSERVICEABLE (REPAIRABLE) LABEL – MATERIEL

DD1694 REQUEST FOR VARIANCE (RFV)

Submission Instructions & Ombudsman

Submission of Questions All questions regarding this notice must be submitted in writing via email. Electronic procedures will be used for this solicitation. No telephone requests will be accepted. Only written or emailed requests received directly from the requestor are acceptable. All questions and appropriate responses are subject to being posted publicly; however, vendor identities will not be disclosed.

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Prospective offerors must specify in their response whether they are a U.S. or foreign-owned firm, and identify their business size (e.g., large business, small business, 8(a), WOSB, HUBZone, SDVOSB).

Ombudsman Program (AUG 2005) OMBUDSMAN (AUG 2005) (An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition). The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. Interested parties are invited to call the Ombudsman at 405-736-3273. DO

NOT CALL THIS NUMBER FOR SOLICITATION REQUESTS.

Electronic procedures will be used for this solicitation. No telephone requests. Only written or emailed requests received directly from the requestor are acceptable.