Pre-solicitation Notice- Install Dedicated Pharmacy Air Handlers.pdf

PRESOLICITATION NOTICE

Request for Architect Services (A/E) 330 submission

Solicitation: 36C25525R0060 Install Dedicated Pharmacy Air Handlers

Project No. 589A4-25-102

CONTRACT INFORMATION

This A-E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAR 836.606-71 as implemented in FAR Subpart 36.6.

This is not a Request for Proposal, and an award will not be made with this announcement.

This announcement is a request for SF 330’s from qualified Architectural and Engineer (A&E) contractors that meet the professional requirements.

The selection criteria for this acquisition will be in accordance with FAR 36.602-1, evaluation factors are listed below. The completed SF 330 will be evaluated by the Columbia VAMC Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Negotiations will be conducted beginning with the most highly qualified firm. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement.

The contract is anticipated to be awarded no later than June 2025.

Award of any resultant contract is contingent upon the availability of funds.

No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted to Jeanette Mathena and James Petrik via e-mail to:

jeanette.mathena@va.gov and james.petrik@va.gov.

Personal visits to discuss this announcement will not be allowed.

The NAICS Code for this procurement is 541330 A/E Services and the small business size standard of $25.5 million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is estimated at 270 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction services if award of a construction project contract is made.

DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS

ACQUISITION IS 100% SET-ASID FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED

SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH FAR 52.219-14 and VAAR 852.219-73.

mailto:jeanette.mathena@va.gov mailto:james.petrik@va.gov

ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES

DATABASE, https://sam.gov/content/home SHALL BE CONSIDERED.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E- Verify within 30 days of the contract award date. They shall also need to begin using the E- Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)

Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: : http://www.gsa.gov/portal/forms/download/116486). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be in pdf and emailed.

Completed package shall be delivered on or before March 31 by 2:00PM CT to the following email address: jeanette.mathena@va.gov and james.petrik@va.gov.

Email subject line shall clearly identify Solicitation number:36C25525R0060 and project name Install Dedicated Pharmacy Air Handlers, Project No. 589A4-25-102. The 330 submission must be a pdf document and must be below 10 MG and not to exceed (75) pages.

PROJECT INFORMATION

This project will design two new dedicated air handlers to the in and outpatient pharmacy as well as pharmacy compounding spaces. Design a new mechanical room structure to house air handlers on the roof of the ACA. Route all utilities from other areas of the facility to support the new air handlers.

https://sam.gov/content/home https://sam.gov/ http://www.gsa.gov/portal/forms/download/116486 mailto:jeanette.mathena@va.gov

The A/E design firm shall furnish all necessary architectural and engineering resources to provide a complete construction design package and construction period services. Architect / Engineer shall provide professional design services for Install Dedicates Pharmacy Air Handlers. The project shall include the following, along with all other design facets deemed necessary by the VA and Architect/Engineering firm for the completion of this project:

The Architect or architect/engineer firm capable of preparing all design and construction documentation including, but not limited to advance planning, design, and construction oversite (including final as-built drawings) at the Harry S Truman Veterans' Memorial Hospital (HSTVMH) in Columbia MO. Prime contractor shall have, at least, the following licensed/registered specialty disciplines be members of the firm, or team, with demonstrable expertise in their respective fields: Architect, Medical Planners; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Engineer, Plumbing Engineer, Interior Designers; Communication (voice & data), Electrical Engineer, and Cost Estimator with experience on projects of similar size and complexity.

EVALUATION FACTORS:

Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-5.

Prospective firms are required to address all selection criteria within submitted SF330 packages. Each page cannot exceed 8 1/2 x 11 in size.

Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed seventy-five (75) pages. SF 330 must be submitted as a PDF and cannot exceed 10MB.

Qualifications (SF330) submitted by each firm for Project: Install Dedicated Pharmacy Air Handlers, Project No. 589A4-25-102 will be reviewed and evaluated based on the following evaluation criteria listed below all factors are equally important:

1. Professional Qualifications:

The qualifications of the individuals which will be used for these services will be examined for experience and education.

The Architectural firm capable of preparing all design and construction documentation including, but not limited to advance planning, design, and construction oversite (including final as-built drawings) at the Harry S Truman Veterans' Memorial Hospital (HSTVMH) in Columbia MO. Prime contractor shall have, at least, the following licensed/registered specialty disciplines are mandatory for this project to be members of the firm, or team, with demonstrable expertise in their respective fields: Architect, Medical Planners; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Engineer, Plumbing Engineer, Interior Designers; Communication (voice & data), Electrical Engineer, and Cost Estimator with experience on projects of similar size and complexity.

2. Specialized Experience and Technical Competence:

Specific experience and technical skill in the type and scope of work for Air Handlers and hospital renovations, in an active medical facility.

Experience and qualification of personnel proposed for assignment and their record of working together as a team.

The effectiveness of proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships) will be examined.

The qualifications for Architect, Medical Planners; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Engineer, Plumbing Engineer, Interior Designers; Communication (voice & data), Electrical Engineer, and Cost Estimator shall include a summary of at least five similar projects that demonstrate technical capabilities.

3. Capacity to Accomplish the Work: The prime contractor will be evaluated to determine if it has the general workload and staffing capacity within its design office which will be responsible for the design to accomplish the work in the required time.

4. Past Performance: The past performance of projects that are complete (design and construction) that the firm has designed relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performances that are older than 5 years will receive a lesser rating than those references for projects accomplished within the past 5 years. Projects that are submitted and not constructed will not be considered.

5. Location of Design Firm: the geographic proximity of each firm to the location of the VA

Medical Center will be evaluated. The mileage restriction is in compliance with FAR 36.602-1. This factor will apply to the office from which the prime contractor’s business office is established. Firms within 450 miles of the medical center will receive a maximum rating. Firms more distant than 450 miles will receive a lower rating for this factor. Firms may use Google Maps, MapQuest, Yahoo Maps, or Rand McNally to determine and report the distance of the office where the Prime Contractor is established. Prime contractor shall not use a subcontractor office, consultant office, or any office other than Prime Contractor’s physical location established prior to publication of this notice to determine distance to the Columbia, VA.

6. Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.

7. Reputation in A-E Community: reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

8. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

9. Knowledge of locality: include professional knowledge of geological features, climatic conditions, or local construction methods that are unusual or unique to Harry S Truman VAMC, Columbia, Missouri.