Pre-Solicitation Notice - FSA.pdf

DEPARTMENT OF WAR EDUCATION ACTIVITY (DoWEA) Facilities Branch - Acquisition and Procurement Directorate

PRE-SOLICITATION NOTICE & ACQUISITION SYNOPSIS

Requirement Title: Facility Surveys & Assessments (FS&A) IDIQ

Opportunity Type: Presolicitation Notice (Original Synopsis)

Procurement Method: Commercial Services Competitive 8(a) Negotiated Acquisition

Issuing Agency: Department of War Education Activity (DoWEA)

Table of Contents Table of Contents

1. General Presolicitation Information

2. Contracting Activity & Points of Contact

3. Statutory & Regulatory Procurement Framework

4. Scope of Work (FS&A Requirement Summary)

5. Contract Type, Ceiling, & Period of Performance

6. Source Selection Methodology: Highest Technically Rated Offeror (HTRO)

7. Master Acquisition Timeline & Critical Gates

8. Instructions to Prospective Offerors & SAM Registration

Allen Neyland Cross-Out

1. General Presolicitation Information This is a Presolicitation Notice prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 5.2, as supplemented with additional information included in this notice. This notice serves as the official pre-solicitation synopsis announcing the Government intent to issue a competitive Request for Proposals (RFP) on SAM.gov.

Contract Opportunity Field Procurement Detail

Contract Opportunity Type Presolicitation Notice (Original Synopsis)

Procurement Title Facility Surveys & Assessments (FS&A) IDIQ

Issuing Agency / Activity Department of War Education Activity (DoWEA)

Contract Vehicle Type Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract

Procurement Method Commercial Services (FAR Part 12) & Contracting by Negotiation (FAR Part 15)

Socioeconomic Program / Set-Aside 100% Competitive 8(a) Small Business Set-Aside (FAR Subpart 19.8)

Primary NAICS Code 541330 - Engineering Services

Small Business Size Standard $25.5 Million

Product Service Code (PSC) R425 - Support - Professional: Engineering/Technical

Total Cumulative Program Ceiling $20,000,000.00 (Approximately)

Anticipated Period of Performance Base Period (5 -Years) with Option Period(5 Years) extending up to Ten (10) Years

Government-wide Point of Entry (GPE) System for Award Management (SAM.gov)

Anticipated RFP Issuance Date Mid-September

Anticipated Proposal Response Time 15 to 21 Calendar Days (Commercial Services per FAR 5.201(d)) Timing

Target Contract Award Date Mid-October

FS&A for DoWEA locations includes 45 schools serving over 22,000 students. The schools are organized into three districts (Pacific East, South, and West) across 21 US military installations:

Japan (Pacific East), Okinawa (Pacific South), and South Korea/Guam (Pacific West). Executing the physical surveys, assessments, inspections, and data management systems across the 45 schools encompasses 154 unique, physical real property structures and supporting facilities totaling approximately 5,416,211 Gross Square Feet (GSF) in the DoWEA Pacific Region.

2. Contracting Activity & Points of Contact All questions, inquiries, and official communications regarding this presolicitation notice and the forthcoming solicitation must be submitted in writing to the designated Contract Specialist and Contracting Officer below:

Primary Point of Contact (Contract Specialist)

Name: Allen Neyland Title: Contract Specialist Organization: DoWEA Address: 4800 Mark Center Drive, Alexandria, VA 22350 Telephone: (571) 372-1490 Email: allen.neyland@dowea.mil

Secondary Point of Contact (Contracting Officer)

Name: Michael Hosea Title: Contracting Officer, Facilities Organization: DoWEA Address: 4800 Mark Center Drive, Alexandria, VA 22350 Telephone: (571) 372-1364 Email: michael.c.hosea.civ@mail.mil

3. Statutory & Regulatory Procurement Framework This procurement is conducted under an integrated federal acquisition framework designed to streamline source selection, maximize competitive 8(a) participation, and ensure full regulatory compliance:

• FAR Part 12 (Acquisition of Commercial Products and Commercial Services): The services contemplated under this requirement constitute commercial services which enable streamlined commercial terms and flexible solicitation response timeframes pursuant to FAR 5.201(d).

• FAR Part 15 (Contracting by Negotiation): The formal solicitation and base IDIQ contract evaluation will be executed using negotiated source selection procedures.

• FAR Subpart 16.504 (Indefinite-Delivery Contracts): Establishes the parent master IDIQ contract structure, programmatic ordering maximums ($20M ceiling), minimum order guarantees, and task order ordering procedures under FAR 16.505.

• FAR Subpart 19.8 (Small Business 8(a) Program): The requirement is set aside for competitive award amongst qualified 8(a) participants in coordination with the U.S. Small Business Administration (SBA).

4. Scope of Work (FS&S Requirement Summary) The Department of War Education Activity (DoWEA) requires multi-disciplinary Facilities Surveys & Assessments (FS&A), technical evaluations, condition assessments, and engineering advisory services to support DoWEA education facilities, infrastructure, and administrative assets worldwide.

Core Functional Service Areas Include:

• Facilities Condition & Operational Assessments: Comprehensive engineering assessments of building envelopes, mechanical, electrical, plumbing (MEP), life-safety, and structural systems across DoWEA infrastructure.

mailto:allen.neyland@dowea.mil mailto:michael.c.hosea.civ@mail.mil

• Engineering & Architectural Advisory Support: Independent technical reviews, design criteria validation, environmental compliance surveys, and sustainability analyses.

• Life-Cycle & Asset Management Planning: Facility data analytics, long-range maintenance investment modeling, and recapitalization priority assessments.

• Project Management & Field Oversight Advisory: Quality assurance inspections, technical surveillance, and progress validation of ongoing educational facility modernization initiatives.

• Emergency & Disaster Response Readiness Assessments: Rapid-response facility damage assessments, structural integrity evaluations, and continuity of operations planning.

Specific performance work statements, deliverables, labor categories, and performance standards will be established within individual Task Orders issued under the resulting IDIQ contract.

5. Contract Type, Ceiling, & Period of Performance

• Contract Type: Single-Award or Multiple-Award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract utilizing Firm-Fixed-Price (FFP) task orders.

• Ordering Period: The base ordering period plus option periods will extend for a cumulative term not to exceed ten (10) years (e.g., 5-year base ordering period plus one 5-year option ordering period), subject to required agency determinations and findings under FAR 17.204(e).

• Programmatic Ceiling: The aggregate maximum value of all task orders issued under this IDIQ vehicle is approximately $20,000,000.00.

• Minimum Guarantee: The Government will satisfy the statutory minimum guarantee requirement through the obligation of funds upon execution of the base contract or through the award of the initial task order.

6. Source Selection Methodology: Highest Technically Rated Offeror (HTRO) DoWEA will utilize the Highest Technically Rated Offeror (HTRO) source selection methodology.

HTRO Evaluation Architecture:

1. Technical Merit Ranking: Offerors will submit technical qualifications, past performance records, and organizational capabilities against an objective scoring rubric. Proposals will be scored and ranked strictly in order of validated technical merit.

2. Price Reasonableness & Realism: The Government will evaluate the price proposal of the highest technically rated offeror(s) to verify completeness, price realism, and price reasonableness in accordance with FAR 15.404.

3. Streamlined Award: Award will be made to the highest technically rated 8(a) offeror demonstrating fair, reasonable, and realistic pricing, eliminating subjective non-price/price tradeoffs while maintaining full pricing compliance.

7. Master Acquisition Timeline & Critical Gates The acquisition schedule is structured to execute all statutory notice periods and reviews, leading to a contract award in Mid-October:

Acquisition Milestone Governing Regulation Scheduled Completion

Formal SBA 8(a) Offering Letter Submission

FAR 19.804-2 / 13 CFR 124.502 Immediate (Week 1)

Presolicitation Notice Synopsis Posting (SAM.gov)

FAR 5.201 & FAR 5.203(a) Active (15 Calendar Days)

Concurrent Legal & Policy Pre- Solicitation Review

DoWEA Acquisition Policy Concurrently with 15-day notice

Formal RFP Release (SF 1449 on SAM.gov)

FAR 12.204 / FAR 15.203 Mid-September

Proposal Response Due Date FAR 5.203(b) (Commercial Item Flexibilities)

Early October

Technical & Price Realism Evaluation FAR Part 15 / HTRO Procedures Early-to-Mid October

Contract Execution & Minimum Guarantee Obligation

FAR Subpart 16.504 / FAR Subpart 19.8

Mid-October

8. Instructions to Prospective Offerors & SAM Registration Government Point of Entry (GPE): The complete solicitation package (Standard Form 1449, Performance Work Statement, Section L Instructions, Section M Evaluation Criteria, and all Attachments) will be published exclusively on SAM.gov.

Offeror Registration: To be eligible for award, all prospective offerors must possess an active, valid registration in the System for Award Management (SAM.gov) under NAICS code 541330 and hold active certification as an 8(a) Program Participant with the Small Business Administration at the time of proposal submission and award.

Pre-Proposal Inquiries: Inquiries concerning this presolicitation notice must be submitted via email to both Allen Neyland (allen.neyland@dowea.mil) and Michael Hosea (michael.c.hosea.civ@mail.mil). Telephone inquiries will be logged; however, formal written inquiries ensure transparent recordkeeping.

https://sam.gov/ https://sam.gov/ mailto:allen.neyland@dowea.mil mailto:michael.c.hosea.civ@mail.mil