Pre Solicitation Notice.pdf

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel.: (+49) 69 7535 3312 E-Mail: hutchinsongg@state.gov

February 17, 2023

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE50-23-R-0034

The U.S. Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Gardening and Snow Removal Services for U.S. Embassy Zagreb, Croatia

The Regional Procurement Support Office in Frankfurt, Germany intends to issue a Firm Fixed Price type contract during the second quarter of calendar year 2023.

The successful contractor shall perform gardening and snow removal services for the American Embassy Zagreb, Deputy Chief of Mission’s Residence (DCR), and Chief of Mission’s Residence (CMR).

Furthermore, this contract also provides for tennis court maintenance at the CMR. The Contractor shall perform gardening and snow removal services in all the designated spaces for the above-mentioned leased and real properties owned and managed by the U.S. Government in Zagreb, Croatia. The addresses for the properties are as listed:

- American Embassy Zagreb Compound, Thomasa Jeffersona 2 -16,000 m2;

- CMR, Tuskanac 80, Zagreb, Croatia – 8663 m2 (yard); 4540 m2 (forest)

- DCR, Bijenicka Cesta 37, Zagreb, Croatia – 850m2

Companies interested in the solicitation should express their interest by written correspondence, no later than 03/03/2023, at the following email address (hutchinsongg@state.gov) and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please DO NOT TELEPHONE. The solicitation package/documents will not be placed on the Sam.gov. Only companies expressing interest in writing shall receive a copy of the solicitation package when it becomes available.

It is anticipated that there will be one (1) Base Year and four (4) Option Years. RPSO intends to issue the Solicitation Package in March 2023, with a pre-proposal conference and site visit to be announced at a later date. Contract award is anticipated in April/May 2023 with an estimated contract start date end of May 2023.

mailto:hutchinsongg@state.gov

Firms shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Croatia, and the obligation to be in possession of a Value Added Tax registration number. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, registration and applying for a Value Added Tax registration number; and

c. Specific information concerning the period you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Croatia. Any entry or work visa issues requirements must be clearly discussed, with a plan to mitigate any risk clearly identified.

Furthermore, registration in the System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

The Contract Specialist for the administration of this contract is Mr. Granville G. Hutchinson, Tel. +49 69 7535 3312, email hutchinsongg@state.gov

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

https://www.sam.gov/ mailto:hutchinsongg@state.gov